---
title: "AI meeting note-takers questions answered (2026)"
description: "25 questions event organizers ask about AI meeting note-takers, answered plainly with sources. Checked October 2026."
canonical: "https://www.ticketfairy.com/compare/ai-notetakers/questions"
---

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Compare](https://www.ticketfairy.com/compare)
3. [AI meeting note-takers](https://www.ticketfairy.com/compare/ai-notetakers)
4. AI meeting note-takers for events: your questions answered

# AI meeting note-takers for events: your questions answered

  [Create a free account](https://manage.ticketfairy.com/welcome?utm_source=compare&utm_campaign=compare-ai-notetakers-questions) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

Fai, your AI teammate, can check sales, update your event or change a ticket when you ask.

Ticket Fairy publishes this comparison and also sells event ticketing and event management software. [How we compare platforms](https://www.ticketfairy.com/compare/methodology)

- **25** questions answered
- **11** pages that show you how

Advance calls, production meetings, supplier quotes and sponsor renewals settle much of what happens on show day, and what was agreed is often said once and acted on by someone else. Fai, Ticket Fairy's AI teammate, can take the notes on those calls. These are the questions producers, production managers, promoters and partnership teams ask before they choose a note-taker, answered from each platform's own published pages.

1. [Can an AI note-taker join my advance call with the tour manager?](#can-an-ai-note-taker-join-my-advance-call-with-the-tour-manager)
2. [Can the note-taker join every call on my calendar without me sending it?](#can-the-note-taker-join-every-call-on-my-calendar-without-me-sending-it)
3. [Can I ask Fai to send the note-taker to a call for me?](#can-i-ask-fai-to-send-the-note-taker-to-a-call-for-me)
4. [How do I know the note-taker got into the call?](#how-do-i-know-the-note-taker-got-into-the-call)
5. [Can a note-taker record a site visit or a meeting in person?](#can-a-note-taker-record-a-site-visit-or-a-meeting-in-person)
6. [Can a note-taker work without a bot joining the call?](#can-a-note-taker-work-without-a-bot-joining-the-call)
7. [What do I get after a call with a supplier?](#what-do-i-get-after-a-call-with-a-supplier)
8. [Can a note-taker write down the fee and the deposit agreed with an agent?](#can-a-note-taker-write-down-the-fee-and-the-deposit-agreed-with-an-agent)
9. [Can the notes go through a production meeting topic by topic?](#can-the-notes-go-through-a-production-meeting-topic-by-topic)
10. [Can a note-taker tell me who agreed to do what, and by when?](#can-a-note-taker-tell-me-who-agreed-to-do-what-and-by-when)
11. [Can I send the notes to the artist's team after the call?](#can-i-send-the-notes-to-the-artist-s-team-after-the-call)
12. [Where do my call notes go after the call?](#where-do-my-call-notes-go-after-the-call)
13. [Can my call notes sit beside the artist's contract and advance?](#can-my-call-notes-sit-beside-the-artist-s-contract-and-advance)
14. [Can a deadline agreed on a call become a task?](#can-a-deadline-agreed-on-a-call-become-a-task)
15. [Can I ask what was agreed at last week's production meeting?](#can-i-ask-what-was-agreed-at-last-week-s-production-meeting)
16. [Can someone who takes over a sponsor see what was agreed before?](#can-someone-who-takes-over-a-sponsor-see-what-was-agreed-before)
17. [How much does an AI note-taker cost?](#how-much-does-an-ai-note-taker-cost)
18. [Is there a free AI note-taker?](#is-there-a-free-ai-note-taker)
19. [Does Ticket Fairy's note-taker cost extra?](#does-ticket-fairy-s-note-taker-cost-extra)
20. [Do I pay for every person on my event team?](#do-i-pay-for-every-person-on-my-event-team)
21. [Should I use a general AI note-taker or the one in my event platform?](#should-i-use-a-general-ai-note-taker-or-the-one-in-my-event-platform)
22. [Do I need a note-taker if Zoom, Teams or Google Meet already takes notes?](#do-i-need-a-note-taker-if-zoom-teams-or-google-meet-already-takes-notes)
23. [Which AI note-takers work in other languages?](#which-ai-note-takers-work-in-other-languages)
24. [Can I keep Otter or Fireflies and use Ticket Fairy for event calls?](#can-i-keep-otter-or-fireflies-and-use-ticket-fairy-for-event-calls)
25. [What is the best AI note-taker for an event team?](#what-is-the-best-ai-note-taker-for-an-event-team)

## Getting notes from your calls

### Can an AI note-taker join my advance call with the tour manager?

Yes. Fai's notetaker can join your Zoom, Google Meet or Microsoft Teams call about an event, from a link you give her or from your connected calendar, and the notes are filed under the event.

  The full answer

You can name the call, such as "Advance call with the tour manager", so it is easy to find later. Otter, Fireflies, Fathom, tl;dv and Read AI also join calls on all three platforms.

- Fai's notetaker can join your Zoom, Google Meet and Microsoft Teams calls about an event, from a link you give her or from your connected calendar.[1](#source-1)
- Every advance call, production meeting and security briefing the notetaker joins is kept under its event, so your team can see what was agreed weeks later.[1](#source-1)
- Otter's notetaker can join your Zoom, Google Meet and Microsoft Teams meetings and transcribe them as they happen.[2](#source-2)
- Read AI's assistant joins Zoom, Microsoft Teams and Google Meet meetings to take notes.[3](#source-3)

[The best AI meeting note-takers for event teams](https://www.ticketfairy.com/compare/ai-notetakers/best-ai-meeting-note-takers-for-event-teams)

### Can the note-taker join every call on my calendar without me sending it?

Yes. When you connect your calendar, Fai's notetaker joins the video calls on it without a link, so nobody has to remember to start it before the production meeting.

  The full answer

Otter joins every calendar event that has a valid Zoom, Google Meet or Microsoft Teams link, and the Fireflies bot joins your calendar meetings on its own. Granola starts transcribing only when you open a note for the meeting.

- When you connect your calendar, Fai's notetaker joins the video calls on it without a link.[1](#source-1)
- Otter's notetaker joins every calendar event that has a valid Zoom, Google Meet or Microsoft Teams link.[4](#source-4)
- The Fireflies bot joins your calendar meetings on its own to record and transcribe them.[5](#source-5)
- Granola starts transcribing only when you open a note for the meeting, rather than starting on its own.[6](#source-6)

[Otter.ai vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-otter)

### Can I ask Fai to send the note-taker to a call for me?

Yes. You can ask Fai to send the notetaker to a call, and she asks you before it joins.

  The full answer

You give her the call link and the event it is about. Each call then shows where the notetaker is, from Waiting to join and Recording to Notes ready.

- You can ask Fai to send the notetaker to a call, and she asks you before it joins.[7](#source-7)
- Each call shows where the notetaker is, from Waiting to join and Recording to Notes ready, and you can call it off at any point.[7](#source-7)

[Fireflies.ai vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-fireflies)

### How do I know the note-taker got into the call?

Each call on Ticket Fairy shows where the notetaker is, from Waiting to join and Recording to Notes ready, so you never wonder whether it got in.

  The full answer

If the call is no longer needed, you can call the notetaker off at any point, and it does not join, or leaves if it is already on the call.

- Each call shows where the notetaker is, from Waiting to join and Recording to Notes ready, and you can call it off at any point.[7](#source-7)

[Otter.ai vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-otter)

### Can a note-taker record a site visit or a meeting in person?

Yes, on some tools: the Fireflies, Read AI and Fathom mobile apps record in-person conversations, and Granola's phone apps take notes in walking meetings and coffee catch-ups.

  The full answer

Fai's notetaker joins Zoom, Google Meet and Microsoft Teams calls, so it suits the calls you hold with artists' teams, venues, suppliers and sponsors online.

- The Fireflies mobile app transcribes and summarizes in-person conversations.[8](#source-8)
- Read AI's mobile app captures, transcribes and summarizes in-person conversations with one tap.[9](#source-9)
- The Fathom iOS app records in-person conversations.[10](#source-10)
- The Granola iPhone and Android apps take notes in walking meetings, conferences and coffee catch-ups.[11](#source-11)
- Fai's notetaker can join your Zoom, Google Meet and Microsoft Teams calls about an event, from a link you give her or from your connected calendar.[1](#source-1)

[Krisp vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-krisp)

### Can a note-taker work without a bot joining the call?

Yes. Granola uses your computer's audio, so no bot joins, and Otter's desktop app, Fathom and tl;dv can each record without a bot too.

  The full answer

Fai's notetaker joins your Zoom, Google Meet and Microsoft Teams calls as a participant, so it records the call even when the person who sent it is not at a computer.

- Granola uses your computer audio, so no meeting bot joins the call.[12](#source-12)
- Otter's Mac and Windows desktop app records meetings without a bot joining the call.[13](#source-13)
- Fathom captures notes either with a meeting bot or without one.[14](#source-14)
- tl;dv's bot-free recording captures the spoken conversation without a bot in the meeting.[15](#source-15)
- Fai's notetaker can join your Zoom, Google Meet and Microsoft Teams calls about an event, from a link you give her or from your connected calendar.[1](#source-1)

[Granola vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-granola)

## What you get after the call

### What do I get after a call with a supplier?

On Ticket Fairy you get a summary of what was decided, the follow-ups agreed with who took each on and by when, and notes to share that go through the call topic by topic.

  The full answer

The notes also list the key numbers and dates mentioned, so the quote, the delivery date and the deposit are written down as they were said. Otter writes a summary of each meeting with its decisions, action items and insights.

- Fai's notes to share go through what was discussed on the call topic by topic, with the open questions, so anyone who missed the call can catch up.[1](#source-1)
- Each follow-up agreed on the call shows who took it on and by when.[7](#source-7)
- Fai's notes list the key numbers and dates mentioned on the call, so a fee, a deposit or a load-in time is written down as it was said.[1](#source-1)
- Otter writes a summary of each meeting with its decisions, action items and insights.[16](#source-16)

[Otter.ai vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-otter)

### Can a note-taker write down the fee and the deposit agreed with an agent?

Yes. Fai's notes list the key numbers and dates mentioned on the call, so a fee, a deposit or a load-in time is written down as it was said.

  The full answer

A Fireflies AI Skill pulls out the metrics, names, risks and next steps from a meeting, and Otter extracts key deal details and next steps for your CRM.

- Fai's notes list the key numbers and dates mentioned on the call, so a fee, a deposit or a load-in time is written down as it was said.[1](#source-1)
- A Fireflies AI Skill pulls out the metrics, names, risks and next steps from a meeting.[17](#source-17)
- Otter extracts key deal details, notes and next steps from each meeting and syncs them to your CRM.[18](#source-18)

[Fireflies.ai vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-fireflies)

### Can the notes go through a production meeting topic by topic?

Yes. Fai's notes to share go through what was discussed on the call topic by topic, with the open questions, so anyone who missed the meeting can catch up.

  The full answer

tl;dv writes structured meeting minutes with summaries, action items, objections and decisions, and Fireflies summaries highlight the key decisions and outcomes.

- Fai's notes to share go through what was discussed on the call topic by topic, with the open questions, so anyone who missed the call can catch up.[1](#source-1)
- Right after a meeting, tl;dv writes structured AI meeting minutes with summaries, action items, objections and decisions.[19](#source-19)
- Fireflies summaries highlight the key decisions and important outcomes of each meeting.[20](#source-20)

[tl;dv vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-tldv)

### Can a note-taker tell me who agreed to do what, and by when?

Yes. On Ticket Fairy, each follow-up agreed on the call shows who took it on and by when, so every promise made on a call has an owner.

  The full answer

Fireflies pulls out action items with their owners, Otter captures the next steps and assigns them, and tl;dv lets you assign action items to your team.

- Each follow-up agreed on the call shows who took it on and by when.[7](#source-7)
- Fireflies pulls out action items with their tasks, owners and follow-ups automatically.[21](#source-21)
- Otter captures the next steps from each meeting and assigns them.[22](#source-22)
- tl;dv lets you assign meeting moments and action items directly to your team.[23](#source-23)

[Otter.ai vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-otter)

### Can I send the notes to the artist's team after the call?

Yes. Fai writes notes to share from each call, ready for you to send to everyone who was on it, so your team and the artist's team leave with the same record.

  The full answer

Otter emails a summary to every calendar guest, Fathom and Read AI can share their notes with everyone on the invite, and Fireflies and tl;dv draft follow-up emails.

- Fai writes notes to share from each call, ready for you to send to everyone who was on it.[7](#source-7)
- When Otter records a meeting from your synced calendar, you and every calendar guest get a meeting summary email within 2 hours of the end.[24](#source-24)
- Fathom can share its summary automatically with everyone on the Google Calendar or Outlook invite.[25](#source-25)
- Read AI can share your meeting notes automatically with everyone invited to the meeting.[26](#source-26)
- Fireflies AI Skills can generate follow-up emails from your meetings.[27](#source-27)
- tl;dv's AI drafts follow-up emails and next-step tasks from the conversation.[28](#source-28)

[The best AI meeting note-takers for event teams](https://www.ticketfairy.com/compare/ai-notetakers/best-ai-meeting-note-takers-for-event-teams)

## Keeping calls on the event

### Where do my call notes go after the call?

On Ticket Fairy, every advance call, production meeting and security briefing the notetaker joins is kept under its event, so your team can see what was agreed weeks later.

  The full answer

General note-takers file calls by their own structure: Otter groups meetings into channels by team, project or topic, and Fathom brings together the meetings about one sales deal on a shared page.

- Every advance call, production meeting and security briefing the notetaker joins is kept under its event, so your team can see what was agreed weeks later.[1](#source-1)
- Otter groups meetings into channels by team, project or topic.[29](#source-29)
- Fathom brings together every meeting, summary and key moment about one sales deal on a shared page.[30](#source-30)

[Otter.ai vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-otter)

### Can my call notes sit beside the artist's contract and advance?

Yes. Your call notes sit on the same event as your ticket sales, artist contracts, advancing and suppliers, so the call, the contract and the advance are in one place.

  The full answer

Your artists can open their advance from a link with no login, and contracts go out from your templates to be signed online.

- Your call notes sit on the same event as your ticket sales, artist contracts, advancing and suppliers.[31](#source-31)
- Your artists can open their advance from a link without a login, and Fai fills in the advance from riders, tour books and emails.[32](#source-32)
- You can send contracts to many performers, traders or suppliers at once and have them signed online, with a signature certificate.[33](#source-33)

[Fireflies.ai vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-fireflies)

### Can a deadline agreed on a call become a task?

Yes. When a call sets a deadline, such as the final rider by Friday, Fai suggests a task for it on the event's Today page for your team to approve.

  The full answer

Fireflies creates tasks in Asana, Trello and Jira after a meeting, and Read AI pushes key takeaways into Asana with an assignee and a due date.

- When a call sets a deadline, such as the final rider by Friday, Fai suggests a task for it on the event's Today page for your team to approve.[1](#source-1)
- Fireflies creates tasks in Asana, Trello and Jira automatically after a meeting.[34](#source-34)
- Read AI pushes key takeaways into Asana with an assignee, a due date and context, in one click.[35](#source-35)

[Fireflies.ai vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-fireflies)

### Can I ask what was agreed at last week's production meeting?

Yes. You can ask Fai what was agreed on last week's production meeting, and she finds the call and tells you what the notes say.

  The full answer

Otter AI Chat answers questions about past meetings, Fireflies' AskFred answers questions about your meetings, and Ask Fathom answers across your whole call history.

- You can ask Fai what was agreed on last week's production meeting, and she finds the call and tells you what the notes say.[1](#source-1)
- Otter AI Chat answers questions about past meetings, using your conversations, channels, folders and connected apps.[36](#source-36)
- Fireflies' AskFred reviews your meetings and answers the questions you ask about them.[37](#source-37)
- Account-wide Ask Fathom answers questions across your whole call history.[38](#source-38)

[Notion vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-notion)

### Can someone who takes over a sponsor see what was agreed before?

Yes. The calls stay under the event with their summary, follow-ups and notes, so a colleague who takes over can see what was agreed without asking the person who was there.

  The full answer

You can also ask Fai what an earlier call agreed, and she finds the call and tells you what the notes say.

- Every advance call, production meeting and security briefing the notetaker joins is kept under its event, so your team can see what was agreed weeks later.[1](#source-1)
- You can ask Fai what was agreed on last week's production meeting, and she finds the call and tells you what the notes say.[1](#source-1)

[The best AI meeting note-takers for event teams](https://www.ticketfairy.com/compare/ai-notetakers/best-ai-meeting-note-takers-for-event-teams)

## Cost and plans

### How much does an AI note-taker cost?

Most charge per user each month on top of a free plan. As shown to UK visitors on 20 October 2026, Fireflies lists Pro at $10 and Business at $19 per seat a month billed annually.

  The full answer

Otter lists Pro at $8.33 and Business at $19.99 per user a month, Fathom lists Premium at $16 a month on annual billing, and Read AI lists Pro at $15 a month paid annually, all as shown to UK visitors on 20 October 2026.

- Fireflies' pricing page, as shown to UK visitors on 20 October 2026, lists Pro at $10 and Business at $19 per seat a month, billed annually.[39](#source-39)
- Otter's pricing page, as shown to UK visitors on 20 October 2026, lists Pro at $8.33 per user a month and Business at $19.99 per user a month in its plan table.[40](#source-40)
- Fathom's pricing page, as shown to UK visitors on 20 October 2026, lists Premium for individuals at $20 per user a month, or $16 on annual billing.[41](#source-41)
- Read AI's help center, as shown to UK visitors on 20 October 2026, lists Pro at $19.75 a month, or $15 a month paid annually.[42](#source-42)

[The best AI meeting note-takers for event teams](https://www.ticketfairy.com/compare/ai-notetakers/best-ai-meeting-note-takers-for-event-teams)

### Is there a free AI note-taker?

Yes. Fireflies, Fathom, Otter, tl;dv, Granola and Read AI each have a free plan with its own limits, such as Read AI's 5 meetings a month or Otter's 300 transcription minutes per user a month.

  The full answer

Fathom's free plan includes unlimited recordings and instant call summaries, and Fireflies' free plan includes unlimited transcription.

- Fireflies has a free plan with unlimited transcription.[43](#source-43)
- Fathom has a free plan with unlimited recordings and instant call summaries.[44](#source-44)
- Otter has a free plan with 300 transcription minutes per user each month.[45](#source-45)
- tl;dv's free plan includes unlimited recordings, transcripts and timestamped notes.[46](#source-46)
- Granola's free plan lets you take unlimited meeting notes.[47](#source-47)
- Read AI's free plan covers 5 meetings a month with summaries, transcription and search.[48](#source-48)

[The best AI meeting note-takers for event teams](https://www.ticketfairy.com/compare/ai-notetakers/best-ai-meeting-note-takers-for-event-teams)

### Does Ticket Fairy's note-taker cost extra?

The notetaker draws on your plan's Fai usage, and the Free plan includes limited usage, so you pay for no separate note-taking subscription.

  The full answer

A paid plan buys more usage for Fai's work across your events, such as reading your event email and taking notes on your calls.

- The notetaker draws on your plan's Fai usage, and the Free plan includes limited usage.[49](#source-49)

[Otter.ai vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-otter)

### Do I pay for every person on my event team?

On most note-takers, yes: Fireflies prices per seat and Otter per user each month. On Ticket Fairy, the notetaker draws on your plan's Fai usage rather than a seat for each person.

  The full answer

Fathom's Business plan has a two-user minimum, as shown to UK visitors on 20 October 2026.

- Fireflies' pricing page, as shown to UK visitors on 20 October 2026, lists Pro at $10 and Business at $19 per seat a month, billed annually.[39](#source-39)
- Otter's pricing page, as shown to UK visitors on 20 October 2026, lists Pro at $8.33 per user a month and Business at $19.99 per user a month in its plan table.[40](#source-40)
- Fathom's pricing page, as shown to UK visitors on 20 October 2026, lists Business at $34 per user a month, or $25 on annual billing, with a two-user minimum.[50](#source-50)
- The notetaker draws on your plan's Fai usage, and the Free plan includes limited usage.[49](#source-49)

[Avoma vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-avoma)

## Choosing a note-taker

### Should I use a general AI note-taker or the one in my event platform?

If your calls are about your events, the one in your event platform keeps the notes, figures and follow-ups on the event they were about, beside its tickets, contracts and advancing.

  The full answer

A general note-taker suits meetings about other work: Otter groups meetings into channels by team, project or topic, and Fireflies organizes them into channels.

- Every advance call, production meeting and security briefing the notetaker joins is kept under its event, so your team can see what was agreed weeks later.[1](#source-1)
- Otter groups meetings into channels by team, project or topic.[29](#source-29)
- Fireflies organizes your team's meetings into channels.[51](#source-51)

[Otter.ai alternatives](https://www.ticketfairy.com/compare/ai-notetakers/otter-alternatives)

### Do I need a note-taker if Zoom, Teams or Google Meet already takes notes?

Each takes notes inside its own calls on a paid plan: Zoom AI Companion on Zoom Workplace's paid plans, intelligent recap in Teams with a Teams Premium or Microsoft Copilot license, and Gemini notes in Google Meet from Google Workspace's Standard plan.

  The full answer

If your artist's team is on Zoom, the venue on Teams and a supplier on Google Meet, Fai's notetaker joins all three and keeps every call's notes on the event they were about.

- Zoom's AI note taking page, as shown to UK visitors on 20 October 2026, says Zoom Workplace paid plans that include AI meeting summaries and My Notes start at $14.16 per user a month.[52](#source-52)
- Intelligent recap needs a Teams Premium license or a Microsoft Copilot license on top of Teams.[53](#source-53)
- Google Workspace's Standard plan adds the Gemini AI assistant in Gmail, Docs, Meet and more.[54](#source-54)
- Fai's notetaker can join your Zoom, Google Meet and Microsoft Teams calls about an event, from a link you give her or from your connected calendar.[1](#source-1)
- Every advance call, production meeting and security briefing the notetaker joins is kept under its event, so your team can see what was agreed weeks later.[1](#source-1)

[Zoom AI Companion vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-zoom)

### Which AI note-takers work in other languages?

Fireflies transcribes meetings in more than 100 languages, Fathom supports transcripts in 38, Granola supports 31 on desktop, tl;dv more than 30 and Read AI more than 20.

  The full answer

Otter transcribes English, Spanish, French, German, Japanese and Chinese.

- Fireflies transcribes meetings in more than 100 languages.[55](#source-55)
- Fathom supports transcripts in 38 languages.[56](#source-56)
- Granola supports 31 languages on desktop and 17 on mobile.[57](#source-57)
- tl;dv transcribes, translates and summarizes meetings in more than 30 languages.[58](#source-58)
- Read AI supports more than 20 languages.[59](#source-59)
- Otter transcribes English, Spanish, French, German, Japanese and Chinese.[60](#source-60)

[Fireflies.ai alternatives](https://www.ticketfairy.com/compare/ai-notetakers/fireflies-alternatives)

### Can I keep Otter or Fireflies and use Ticket Fairy for event calls?

Yes. You can keep your note-taker for your other meetings and send Fai's notetaker to the calls about an event, so those notes and follow-ups sit on the event.

  The full answer

You can ask Fai to send the notetaker to a call, and she asks you before it joins.

- Every advance call, production meeting and security briefing the notetaker joins is kept under its event, so your team can see what was agreed weeks later.[1](#source-1)
- You can ask Fai to send the notetaker to a call, and she asks you before it joins.[7](#source-7)

[Otter.ai vs Ticket Fairy](https://www.ticketfairy.com/compare/ai-notetakers/ticket-fairy-vs-otter)

### What is the best AI note-taker for an event team?

If your calls are about your events, Ticket Fairy is the best fit, because Fai keeps each call's notes, figures and follow-ups on the event. Fireflies suits teams that record in many languages, and Otter teams that want a live transcript.

  The full answer

The full list ranks seven note-takers on joining your calendar's calls, picking out numbers and dates, follow-ups with owners, notes ready to send and tasks.

- Every advance call, production meeting and security briefing the notetaker joins is kept under its event, so your team can see what was agreed weeks later.[1](#source-1)
- Fireflies transcribes meetings in more than 100 languages.[55](#source-55)
- Otter shows a live transcript during the meeting and recognizes who is speaking.[61](#source-61)

[The best AI meeting note-takers for event teams](https://www.ticketfairy.com/compare/ai-notetakers/best-ai-meeting-note-takers-for-event-teams)

## More comparisons for your team

What else are you comparing?

- [The best AI meeting note-takers for event teams](https://www.ticketfairy.com/compare/ai-notetakers/best-ai-meeting-note-takers-for-event-teams)
- [AI meeting note-takers compared](https://www.ticketfairy.com/compare/ai-notetakers)

Every fact about another company comes from its own published pages, quoted word for word. Where we did not find something in those pages, we say exactly that. [How we compare platforms](https://www.ticketfairy.com/compare/methodology)

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1. Ticket Fairy [You keep up with your event's emails, calls and paperwork](https://www.ticketfairy.com/event-operating-system/planning/event-inbox-and-call-notes)
2. Otter.ai Otter's notetaker can join your Zoom, Google Meet and Microsoft Teams meetings and transcribe them as they happen. "Notetaker can automatically join your Zoom, Google Meet, or Microsoft Teams meetings, and transcribe the meetings in real-time."  [help.otter.ai/hc/en-us/articles/360047872833-Otter-ai-features](https://help.otter.ai/hc/en-us/articles/360047872833-Otter-ai-features), read on 20 October 2026.
3. Read AI Read AI's assistant joins Zoom, Microsoft Teams and Google Meet meetings to take notes. "Support for Zoom, Teams, & Meet Add Read Assistant to any Zoom, Teams, or Meet meeting to automatically take meeting notes"  [www.read.ai/plans-pricing](https://www.read.ai/plans-pricing), read on 20 October 2026.
4. Otter.ai Otter's notetaker joins every calendar event that has a valid Zoom, Google Meet or Microsoft Teams link. "Notetaker will automatically join all calendar events with a valid Zoom, Google Meet, or Microsoft Teams meeting URL."  [help.otter.ai/hc/en-us/articles/13674910923671-Automatically-add-Otter-Notetaker-to-your-meetings](https://help.otter.ai/hc/en-us/articles/13674910923671-Automatically-add-Otter-Notetaker-to-your-meetings), read on 20 October 2026.
5. Fireflies.ai The Fireflies bot joins your calendar meetings on its own to record and transcribe them. "Bot Auto-joins calendar meetings to record and transcribe."  [fireflies.ai/notetaker](https://fireflies.ai/notetaker), read on 20 October 2026.
6. Granola Granola starts transcribing only when you open a note for the meeting, rather than starting on its own. "Granola doesn’t auto-start for meetings Granola only starts transcribing when you open a note for that meeting"  [docs.granola.ai/help-center/getting-started/syncing-your-calendars](https://docs.granola.ai/help-center/getting-started/syncing-your-calendars), read on 20 October 2026.
7. Ticket Fairy [Guide: Take notes on your event calls with Fai](https://www.ticketfairy.com/guides/take-notes-on-your-event-calls-with-fai)
8. Fireflies.ai The Fireflies mobile app transcribes and summarizes in-person conversations. "Mobile App Transcribe and summarize in-person conversation with the Fireflies mobile app."  [fireflies.ai](https://fireflies.ai), read on 20 October 2026.
9. Read AI Read AI's mobile app captures, transcribes and summarizes in-person conversations with one tap. "Easily capture, transcribe, and summarize in-person conversations or meetings with a single tap."  [www.read.ai/assistant](https://www.read.ai/assistant), read on 20 October 2026.
10. Fathom The Fathom iOS app records in-person conversations. "You can also use the Fathom iOS mobile app to record in-person"  [help.fathom.video/en/categories/72000-faqs](https://help.fathom.video/en/categories/72000-faqs), read on 20 October 2026.
11. Granola The Granola iPhone and Android apps take notes in walking meetings, conferences and coffee catch-ups. "Walking meetings, conferences or coffee catchups - use the iPhone or Android app to take notes anywhere."  [www.granola.ai](https://www.granola.ai), read on 20 October 2026.
12. Granola Granola uses your computer audio, so no meeting bot joins the call. "Effortless notes, enhanced instantly. Uses your computer audio, so doesn’t invite a bot"  [www.granola.ai](https://www.granola.ai), read on 20 October 2026.
13. Otter.ai Otter's Mac and Windows desktop app records meetings without a bot joining the call. "Record conversations directly from your Mac or Windows desktop, without bots joining the call."  [otter.ai](https://otter.ai), read on 20 October 2026.
14. Fathom Fathom captures notes either with a meeting bot or without one. "Capture notes your way – bot or no bot – so you can stay focused on the meeting"  [www.fathom.ai](https://www.fathom.ai), read on 20 October 2026.
15. tl;dv tl;dv's bot-free recording captures the spoken conversation without a bot in the meeting. "With bot-free recording, tl;dv captures only the spoken conversation — no video, no bot in the room."  [intercom.help/tldv/en](https://intercom.help/tldv/en), read on 20 October 2026.
16. Otter.ai Otter writes a summary of each meeting with its decisions, action items and insights. "Otter turns every meeting into a clear summary with decisions, action items, and insights."  [otter.ai](https://otter.ai), read on 20 October 2026.
17. Fireflies.ai A Fireflies AI Skill pulls out the metrics, names, risks and next steps from a meeting. "Extract Key Details Pull out metrics, names, risks, and next steps."  [fireflies.ai/notetaker](https://fireflies.ai/notetaker), read on 20 October 2026.
18. Otter.ai Otter extracts key deal details, notes and next steps from each meeting and syncs them to your CRM. "Key deal details, notes, and next steps automatically extracted from every meeting and synced to your CRM."  [otter.ai](https://otter.ai), read on 20 October 2026.
19. tl;dv Right after a meeting, tl;dv writes structured AI meeting minutes with summaries, action items, objections and decisions. "Right after the meeting ends, tl;dv generates structured AI meeting minutes — complete with summaries, action items, objections, and decisions, grouped by topic."  [tldv.io/features/ai-meeting-minutes/](https://tldv.io/features/ai-meeting-minutes/), read on 20 October 2026.
20. Fireflies.ai Fireflies summaries highlight the key decisions and important outcomes of each meeting. "Key Decisions Important outcomes highlighted and easy to review."  [fireflies.ai/notetaker](https://fireflies.ai/notetaker), read on 20 October 2026.
21. Fireflies.ai Fireflies pulls out action items with their tasks, owners and follow-ups automatically. "Action Items Tasks, owners, and follow-ups pulled out automatically."  [fireflies.ai/notetaker](https://fireflies.ai/notetaker), read on 20 October 2026.
22. Otter.ai Otter captures the next steps from each meeting and assigns them. "Clear next steps are automatically captured and assigned from every meeting."  [otter.ai](https://otter.ai), read on 20 October 2026.
23. tl;dv tl;dv lets you assign meeting moments and action items directly to your team. "Assign specific meeting moments or action items directly to your team"  [tldv.io/features/ai-meeting-minutes/](https://tldv.io/features/ai-meeting-minutes/), read on 20 October 2026.
24. Otter.ai When Otter records a meeting from your synced calendar, you and every calendar guest get a meeting summary email within 2 hours of the end. "When you record a meeting for a calendar event synced to Otter, you and all calendar guests will receive a Meeting Summary email within 2 hours after the meeting ends."  [help.otter.ai/hc/en-us/articles/9156381229079-Meeting-Summary-Overview](https://help.otter.ai/hc/en-us/articles/9156381229079-Meeting-Summary-Overview), read on 20 October 2026.
25. Fathom Fathom can share its summary automatically with everyone on the Google Calendar or Outlook invite. "All attendees listed on the Google Calendar or Microsoft Outlook calendar invite that Fathom syncs with will receive the auto-share"  [help.fathom.video/en/articles/7574785](https://help.fathom.video/en/articles/7574785), read on 20 October 2026.
26. Read AI Read AI can share your meeting notes automatically with everyone invited to the meeting. "Read can be configured to automatically share out your meeting notes with your participants (anyone invited to the meeting)."  [support.read.ai/hc/en-us/articles/23272882203923-How-do-I-get-started-with-Read](https://support.read.ai/hc/en-us/articles/23272882203923-How-do-I-get-started-with-Read), read on 20 October 2026.
27. Fireflies.ai Fireflies AI Skills can generate follow-up emails from your meetings. "AI Skills help you automatically extract key details, generate follow-up emails, score candidates, and other insights from your meetings."  [fireflies.ai](https://fireflies.ai), read on 20 October 2026.
28. tl;dv tl;dv's AI drafts follow-up emails and next-step tasks from the conversation. "Our AI even drafts follow-up emails and next-step tasks based on the conversation"  [tldv.io](https://tldv.io), read on 20 October 2026.
29. Otter.ai Otter groups meetings into channels by team, project or topic. "Meetings grouped by team, project, or topic so everyone can find recordings and collaborate in one shared space."  [otter.ai](https://otter.ai), read on 20 October 2026.
30. Fathom Fathom brings together every meeting, summary and key moment about one sales deal on a shared page. "A shared page that brings together all meetings, summaries, and key moments related to a specific sales deal in one place."  [www.fathom.ai/pricing](https://www.fathom.ai/pricing), read on 20 October 2026.
31. Ticket Fairy [The Ticket Fairy platform](https://www.ticketfairy.com/platform)
32. Ticket Fairy [Guide: Fill in each performer's advance for your event from tour books, riders and emails](https://www.ticketfairy.com/guides/fill-in-advances-from-tour-books-riders-and-emails)
33. Ticket Fairy [Guide: Send contracts to many performers, traders or suppliers for your event at once](https://www.ticketfairy.com/guides/send-contracts-to-many-performers-traders-or-suppliers-at-once)
34. Fireflies.ai Fireflies creates tasks in Asana, Trello and Jira automatically after a meeting. "9+ Project Management Create tasks in Asana, Trello, and Jira automatically."  [fireflies.ai/notetaker](https://fireflies.ai/notetaker), read on 20 October 2026.
35. Read AI Read AI pushes key takeaways into Asana with an assignee, a due date and context, in one click. "With one click, push key takeaways from your Read AI meeting report into Asana - complete with assignee, due date, and context."  [www.read.ai/integrations/asana](https://www.read.ai/integrations/asana), read on 20 October 2026.
36. Otter.ai Otter AI Chat answers questions about past meetings, using your conversations, channels, folders and connected apps. "It can answer questions about past meetings, use context from conversations, channels, folders, and connected apps such as Jira, Gmail, and Notion, and help you find important information without manually searching through transcripts."  [help.otter.ai/hc/en-us/articles/19682180167575-Otter-AI-Chat-Overview](https://help.otter.ai/hc/en-us/articles/19682180167575-Otter-AI-Chat-Overview), read on 20 October 2026.
37. Fireflies.ai Fireflies' AskFred reviews your meetings and answers the questions you ask about them. "AskFred Let Fred review your meetings and come back with answers to any question you have."  [fireflies.ai](https://fireflies.ai), read on 20 October 2026.
38. Fathom Account-wide Ask Fathom answers questions across your whole call history. "Account-Wide Ask Fathom lets you ask questions across your call history, not just one call at a time."  [help.fathom.video/en/articles/10390017](https://help.fathom.video/en/articles/10390017), read on 20 October 2026.
39. Fireflies.ai Fireflies' pricing page, as shown to UK visitors on 20 October 2026, lists Pro at $10 and Business at $19 per seat a month, billed annually. "Pro $10 per seat / month, billed annually Get Started Business POPULAR $19 per seat / month, billed annually"  [fireflies.ai/pricing](https://fireflies.ai/pricing), read on 20 October 2026.
40. Otter.ai Otter's pricing page, as shown to UK visitors on 20 October 2026, lists Pro at $8.33 per user a month and Business at $19.99 per user a month in its plan table. "Basic Free forever Get started Pro $8.33 user/month Buy now Business $19.99 user/month Buy now Enterprise Schedule a demo"  [otter.ai/pricing](https://otter.ai/pricing), read on 20 October 2026.
41. Fathom Fathom's pricing page, as shown to UK visitors on 20 October 2026, lists Premium for individuals at $20 per user a month, or $16 on annual billing. "FOR INDIVIDUALS Premium $ 20 $ 16 $ 20 /month / per user start free trial 90 day guarantee"  [www.fathom.ai/pricing](https://www.fathom.ai/pricing), read on 20 October 2026.
42. Read AI Read AI's help center, as shown to UK visitors on 20 October 2026, lists Pro at $19.75 a month, or $15 a month paid annually. "Pro $19.75/month or $15/month with annual payment"  [support.read.ai/hc/en-us/articles/22307341312275-What-are-the-different-paid-plans-that-Read-offers](https://support.read.ai/hc/en-us/articles/22307341312275-What-are-the-different-paid-plans-that-Read-offers), read on 20 October 2026.
43. Fireflies.ai Fireflies has a free plan with unlimited transcription. "Free For individuals starting out $0 $0 Free forever Get Started Unlimited transcription\*"  [fireflies.ai/pricing](https://fireflies.ai/pricing), read on 20 October 2026.
44. Fathom Fathom has a free plan with unlimited recordings and instant call summaries. "Free plan Unlimited recordings, instant call summaries, integrations with LLMs & more."  [www.fathom.ai/pricing](https://www.fathom.ai/pricing), read on 20 October 2026.
45. Otter.ai Otter has a free plan with 300 transcription minutes per user each month. "Meeting & recording transcription monthly limit (no rollover) 300 minutes per user"  [otter.ai/pricing](https://otter.ai/pricing), read on 20 October 2026.
46. tl;dv tl;dv's free plan includes unlimited recordings, transcripts and timestamped notes. "Our Free plan gives you access to unlimited recordings, transcripts and manually timestamped notes"  [intercom.help/tldv/en/articles/8919450-what-are-the-limits-of-the-free-plan](https://intercom.help/tldv/en/articles/8919450-what-are-the-limits-of-the-free-plan), read on 20 October 2026.
47. Granola Granola's free plan lets you take unlimited meeting notes. "Unlimited meeting notes for free Take as many notes as you’d like."  [www.granola.ai](https://www.granola.ai), read on 20 October 2026.
48. Read AI Read AI's free plan covers 5 meetings a month with summaries, transcription and search. "Free For individuals starting out, with 5 meetings per month complete with summaries, transcription, and search."  [www.read.ai/plans-pricing](https://www.read.ai/plans-pricing), read on 20 October 2026.
49. Ticket Fairy [Ticket Fairy pricing](https://www.ticketfairy.com/pricing)
50. Fathom Fathom's pricing page, as shown to UK visitors on 20 October 2026, lists Business at $34 per user a month, or $25 on annual billing, with a two-user minimum. "FOR TEAMS Business $34 $25 $34 /month / per user (2 user min) start free trial 90 day guarantee"  [www.fathom.ai/pricing](https://www.fathom.ai/pricing), read on 20 October 2026.
51. Fireflies.ai Fireflies organizes your team's meetings into channels. "Channels Organize your team meetings into different channels."  [fireflies.ai](https://fireflies.ai), read on 20 October 2026.
52. Zoom AI Companion Zoom's AI note taking page, as shown to UK visitors on 20 October 2026, says Zoom Workplace paid plans that include AI meeting summaries and My Notes start at $14.16 per user a month. "Zoom Workplace paid plans starting at $14.16/user/month include AI-powered meeting summaries and My Notes."  [www.zoom.com/en/products/ai-assistant/features/ai-note-taking/](https://www.zoom.com/en/products/ai-assistant/features/ai-note-taking/), read on 20 October 2026.
53. Microsoft Teams Intelligent recap needs a Teams Premium license or a Microsoft Copilot license on top of Teams. "You must assign a Teams Premium license or Microsoft Copilot license to your users."  [learn.microsoft.com/en-us/microsoftteams/intelligent-recap-calls-meetings](https://learn.microsoft.com/en-us/microsoftteams/intelligent-recap-calls-meetings), read on 20 October 2026.
54. Google Meet Google Workspace's Standard plan adds the Gemini AI assistant in Gmail, Docs, Meet and more. "All of Starter, and: 2 TB 65x more than Starter\* Secure custom business email + custom layouts and mail merge Gemini AI assistant in Gmail, Docs, Meet, and more"  [workspace.google.com/pricing](https://workspace.google.com/pricing), read on 20 October 2026.
55. Fireflies.ai Fireflies transcribes meetings in more than 100 languages. "100+ Languages Transcribe meetings in English, Spanish, French, & several others."  [fireflies.ai](https://fireflies.ai), read on 20 October 2026.
56. Fathom Fathom supports transcripts in 38 languages. "We currently support transcripts in 38 languages!"  [help.fathom.video/en/categories/72000-faqs](https://help.fathom.video/en/categories/72000-faqs), read on 20 October 2026.
57. Granola Granola supports 31 languages on desktop and 17 on mobile. "Granola supports 31 languages on desktop (macOS and Windows) and 17 languages on mobile (iOS and Android)."  [docs.granola.ai/help-center/customising-granola/multi-language](https://docs.granola.ai/help-center/customising-granola/multi-language), read on 20 October 2026.
58. tl;dv tl;dv transcribes, translates and summarizes meetings in more than 30 languages. "Transcribe, translate and summarize your meetings in 30+ languages"  [tldv.io](https://tldv.io), read on 20 October 2026.
59. Read AI Read AI supports more than 20 languages. "Multi-language support Supports 20+ languages and always adding more."  [www.read.ai](https://www.read.ai), read on 20 October 2026.
60. Otter.ai Otter transcribes English, Spanish, French, German, Japanese and Chinese. "AI transcription in English, Spanish, French, German, Japanese, and Chinese"  [otter.ai/pricing](https://otter.ai/pricing), read on 20 October 2026.
61. Otter.ai Otter shows a live transcript during the meeting and recognizes who is speaking. "Live transcription in multiple languages, and speaker recognition."  [otter.ai](https://otter.ai), read on 20 October 2026.

Fathom is a trademark of its owner. Fireflies.ai is a trademark of its owner. Google Meet is a trademark of its owner. Granola is a trademark of its owner. Microsoft Teams is a trademark of its owner. Otter.ai is a trademark of its owner. Read AI is a trademark of its owner. tl;dv is a trademark of its owner. Zoom AI Companion is a trademark of its owner. Ticket Fairy is not affiliated with them.

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