---
title: "Asana vs Trello for events: planning events on boards and timelines (2026)"
description: "Asana and Trello compared for event organizers, promoters and venues: planning events on boards and timelines, fees and who each suits. Checked October 2026."
canonical: "https://www.ticketfairy.com/compare/event-management/asana-vs-trello-for-events"
---

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Compare](https://www.ticketfairy.com/compare)
3. [Event and festival management](https://www.ticketfairy.com/compare/event-management)
4. Asana vs Trello for events

# Asana vs Trello for events

Event teams use Asana and Trello to plan events as tasks on boards and timelines. Asana suits a team that wants a ready-made event planning template with start times and cues, and Trello suits a team of up to 10 collaborators on a free plan with built-in automation. As shown to UK visitors on 17 October 2026, Asana lists Starter at US$10.99 and Trello lists Standard at US$5 per user a month billed annually.

  [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Get started free](https://manage.ticketfairy.com/welcome?utm_source=compare&utm_campaign=compare-event-management-asana-vs-trello-for-events)

Ticket Fairy publishes this comparison and also sells event ticketing and event management software. [How we compare platforms](https://www.ticketfairy.com/compare/methodology)

- **1 of 2** of the things you need, confirmed on the published pages of Asana
- **1 of 2** of the things you need, confirmed on the published pages of Trello
- **5** things you get only on Ticket Fairy here

## Which should you choose?

### Asana suits you if you need

- A free event planning template tracks budget, vendor information, tasks and day-of to-dos in one project.[1](#source-1)
- The event planning template organizes a run of show with start times, transitions and key cues.[2](#source-2)

### Trello suits you if you need

- Trello has a free plan for up to 10 collaborators per Workspace.[3](#source-3)
- Built-in automation runs actions when a set condition is met on a board.[4](#source-4)

Asana suits you if you want a ready-made event planning template with a run of show of start times and cues, and Trello if you want boards with a free plan for up to 10 collaborators, built-in automation and more than 200 Power-Ups.

## Why do event teams plan with Ticket Fairy instead of Asana or Trello?

Event teams use Asana and Trello to keep the plan, and we did not find ticket sales, artist contracts or event passes in either tool's public documentation. On Ticket Fairy, you and your team see every job before the event on one board, each with an owner and a date, in the account that sells your tickets. You can get contracts signed online with a signature certificate, artists open their advance from a link, and your door team scans passes and tickets with one app.

### Only on Ticket Fairy

- **Contracts and e-signing** Contracts go from your templates to many performers, traders or suppliers at once and come back signed online, with a signature certificate [5](#source-5)
- **Artist advancing** Your artists can open their advance from a link with no login, and Fai fills it in from riders, tour books and emails [6](#source-6)
- **Crew and volunteer rota** Your team builds the rota, fills open shifts, recruits volunteers, approves hours and checks staff in [7](#source-7)
- **Passes and accreditation** You can take accreditation requests, approve them and issue passes from a pass desk, and your door team scans them with the same app as tickets [8](#source-8)
- **Ticket sales in the same system** Your tickets sell with checkout on your own website, and your door team scans them on phones and tablets [9](#source-9)

- You and your team can see every job before the event on one board, each with an owner and a date, so you spot what is stuck while there is still time to fix it.[10](#source-10)
- You can sell your tickets and scan them at the door with the same Ticket Fairy account you use for artist contracts, suppliers and crew.[9](#source-9)
- You can send contracts to many performers, traders or suppliers at once and have them signed online, with a signature certificate.[11](#source-11)
- Your artists can open their advance from a link without a login, and Fai fills in the advance from riders, tour books and emails.[6](#source-6)
- Your door team can scan accreditation passes with the same app as tickets.[8](#source-8)

  [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Get started free](https://manage.ticketfairy.com/welcome?utm_source=compare&utm_campaign=compare-event-management-asana-vs-trello-for-events)

[Asana vs Ticket Fairy](https://www.ticketfairy.com/compare/event-management/ticket-fairy-vs-asana)

## What does each of Asana and Trello do?

### How do both tools and Ticket Fairy compare on what your event needs?

Ticket Fairy includes 2 of these 2 things you need, on any plan.

| What you need | Asana | Trello |
| --- | --- | --- |
| Show day |  |  |
| Run of show and day sheets | Included[12](#source-12) Run-of-show and event schedule templates with start times, transitions, cues and owners | On a paid plan[13](#source-13) Calendar and Timeline views of card and checklist dates Plans: Premium or Enterprise |
| Money |  |  |
| Ticket sales in the same system | Not found in Asana's public documentation[14](#source-14) Does not document selling event tickets | Not found in Trello's public documentation[15](#source-15) No ticket selling documented |

## What else should you know about Asana and Trello?

Which is cheaper for an event team, Asana or Trello?:  Trello's pricing page, as shown to UK visitors on 17 October 2026, lists Standard at US$5 and Premium at US$10 per user a month billed annually, and Asana's lists Starter at US$10.99 and Advanced at US$24.99 per user a month billed annually. Both have a free plan. [16](#source-16) [17](#source-17) [18](#source-18) [19](#source-19) [3](#source-3) [20](#source-20)

Can I see my event timeline in Asana and Trello?:  Yes. Asana's Starter plan and above include Timeline and Gantt views with task dependencies, and Trello's Timeline view maps your project over time, with Calendar view for Premium and Enterprise customers. [21](#source-21) [22](#source-22) [23](#source-23)

Can I build a run of show for my event in Asana or Trello?:  Yes, in Asana's event planning template, which outlines start times, transitions and key cues for speakers and staff. In Trello, Premium and Enterprise customers see the dates from cards and checklist items on one board in Calendar view. [2](#source-2) [23](#source-23)

Can freelancers and suppliers join my event board in Asana or Trello?:  Yes. Asana's Starter plan and above include unlimited free guest seats for clients and contractors, and you can share Trello boards with guests such as outside contractors or clients. [24](#source-24) [25](#source-25)

Can Asana or Trello automate my event to-do list?:  Yes. Trello's built-in automation runs actions when a condition you set is met on a board, and Trello AI suggests checklist items from a card's title and description. Asana's paid plans include AI Teammates, which Asana describes as 30+ agents with context from your work. [4](#source-4) [26](#source-26) [27](#source-27)

Can Asana or Trello sell tickets to my event?:  We did not find event ticket sales in Asana's or Trello's public documentation. On Ticket Fairy, you sell tickets with checkout on your own website and your door team scans them on phones and tablets. [9](#source-9)

## How are Asana and Trello priced?

Asana:  Per user per month: Asana's pricing page, as shown to UK visitors on 17 October 2026, lists a free Personal plan for up to 2 users, Starter at US$10.99 and Advanced at US$24.99 billed annually (US$13.49 and US$30.49 billed monthly), and Enterprise and Enterprise+ by quote; Timesheets and Budgets is a per-user add-on.[28](#source-28)

Trello:  Per-user plans: Trello's pricing page, as shown to UK visitors on 17 October 2026, lists a free plan, Standard at US$5 and Premium at US$10 per user a month billed annually (US$6 and US$12.50 billed monthly), and Enterprise at US$17.50 per user a month billed annually.[29](#source-29)

## Where does each one win?

### Asana

- A free event planning template tracks budget, vendor information, tasks and day-of to-dos in one project.[1](#source-1)
- The event planning template organizes a run of show with start times, transitions and key cues.[2](#source-2)
- Starter and above include Timeline and Gantt views with task dependencies.[21](#source-21)

### Trello

- Trello has a free plan for up to 10 collaborators per Workspace.[3](#source-3)
- Trello lists more than 200 apps and tools that integrate with boards as Power-Ups.[30](#source-30)
- Advanced checklists let you set a due date and assign a person to each checklist item.[31](#source-31)

A third option: Ticket Fairy

[Why do event teams plan with Ticket Fairy instead of Asana or Trello?](#third-option)

- Contracts and e-signing
- Artist advancing
- Crew and volunteer rota
- Passes and accreditation
- Ticket sales in the same system

   [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Get started free](https://manage.ticketfairy.com/welcome?utm_source=compare&utm_campaign=compare-event-management-asana-vs-trello-for-events)

## What else are you comparing?

- [Asana vs Ticket Fairy](https://www.ticketfairy.com/compare/event-management/ticket-fairy-vs-asana)
- [Asana vs monday.com for events](https://www.ticketfairy.com/compare/event-management/asana-vs-monday-for-events)
- [Asana alternatives](https://www.ticketfairy.com/compare/event-management/asana-alternatives)
- [Trello alternatives](https://www.ticketfairy.com/compare/event-management/trello-alternatives)
- [Best festival management software for festival producers](https://www.ticketfairy.com/compare/event-management/best-festival-management-software)
- [Questions about event management software](https://www.ticketfairy.com/compare/event-management/questions)
- [Event and festival management compared](https://www.ticketfairy.com/compare/event-management)

## Where does each fact come from?

Every fact about another company comes from its own published pages, quoted word for word. Where we did not find something in those pages, we say exactly that. [How we compare platforms](https://www.ticketfairy.com/compare/methodology)

1. Asana A free event planning template tracks budget, vendor information, tasks and day-of to-dos in one project. "Track all your event information in one place, from your budget and vendor information to upcoming tasks and day-of to-dos."  [asana.com/templates/event-planning](https://asana.com/templates/event-planning), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261005203507/https://asana.com/templates/event-planning)
2. Asana The event planning template organizes a run of show with start times, transitions and key cues. "You outline start times, transitions, and key cues so speakers and staff follow a shared schedule."  [asana.com/templates/event-planning](https://asana.com/templates/event-planning), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261005203507/https://asana.com/templates/event-planning)
3. Trello Trello has a free plan for up to 10 collaborators per Workspace. "Free $ 0 USD Free for up to 10 collaborators per Workspace"  [trello.com/pricing](https://trello.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261015163835/https://trello.com/pricing)
4. Trello Built-in automation runs actions when a set condition is met on a board. "Trello's automation lets you make things happen automatically whenever a certain condition is met."  [support.atlassian.com/trello/docs/automation-overview/](https://support.atlassian.com/trello/docs/automation-overview/), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20260613030700/https://support.atlassian.com/trello/docs/automation-overview/)
5. Ticket Fairy [Guide: Send your event contracts and get them signed online](https://www.ticketfairy.com/guides/send-contracts-and-get-them-signed-online)
6. Ticket Fairy [Guide: Fill in each performer's advance for your event from tour books, riders and emails](https://www.ticketfairy.com/guides/fill-in-advances-from-tour-books-riders-and-emails)

  Show all 31 sources

7. Ticket Fairy [Guide: Build your event rota and check staff in](https://www.ticketfairy.com/guides/build-your-event-rota-and-check-staff-in)
8. Ticket Fairy [Guide: Issue accreditation passes for your event](https://www.ticketfairy.com/guides/issue-accreditation-passes-for-your-event)
9. Ticket Fairy [Guide: Scan tickets at the door](https://www.ticketfairy.com/guides/scan-tickets-at-the-door)
10. Ticket Fairy [Guide: Keep the jobs behind your event moving](https://www.ticketfairy.com/guides/keep-your-event-tasks-on-track)
11. Ticket Fairy [Guide: Send contracts to many performers, traders or suppliers for your event at once](https://www.ticketfairy.com/guides/send-contracts-to-many-performers-traders-or-suppliers-at-once)
12. Asana Run of show and day sheets "You outline start times, transitions, and key cues so speakers and staff follow a shared schedule."  [asana.com/templates/event-planning](https://asana.com/templates/event-planning), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261005203507/https://asana.com/templates/event-planning)
13. Trello Run of show and day sheets "Calendar view allows Premium and Enterprise customers to view the dates from cards and checklist items on a single board."  [support.atlassian.com/trello/docs/calendar-view/](https://support.atlassian.com/trello/docs/calendar-view/), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20260920040528/https://support.atlassian.com/trello/docs/calendar-view/)
14. Asana Ticket sales in the same system "Per user, per month billed annually. $13.49 billed monthly" Where we looked: asana.com/pricing, asana.com/templates/event-planning, asana.com sitemap (ticket: /uses/ticket-management, /templates/use-case/ticket-tracking are request tracking); help.asana.com articles render client-side (Salesforce shell, same HTML for every URL), so help-center text could not be read without a browser; the pricing page.  [asana.com/pricing](https://asana.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261009193649/https://asana.com/pricing)
15. Trello Ticket sales in the same system "Standard $ 5 USD Per user/month if billed annually ($6 billed monthly)" Where we looked: support.atlassian.com/trello sitemap (308 docs) searched for ticket, sell, payment, checkout; trello.com/pricing; Trello blog posts on www.atlassian.com/blog/trello about event planning; trello.com/templates event-planning template page renders client-side only and could not be read; the pricing page.  [trello.com/pricing](https://trello.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261015163835/https://trello.com/pricing)
16. Trello Trello's pricing page, as shown to UK visitors on 17 October 2026, lists Standard at US$5 per user a month billed annually, or US$6 billed monthly. "Standard $ 5 USD Per user/month if billed annually ($6 billed monthly)"  [trello.com/pricing](https://trello.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261015163835/https://trello.com/pricing)
17. Trello Trello's pricing page, as shown to UK visitors on 17 October 2026, lists Premium at US$10 per user a month billed annually, or US$12.50 billed monthly. "Premium $ 10 USD Per user/month if billed annually ($12.50 billed monthly)"  [trello.com/pricing](https://trello.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261015163835/https://trello.com/pricing)
18. Asana Asana's pricing page, as shown to UK visitors on 17 October 2026, lists Starter at US$10.99 per user a month billed annually, or US$13.49 billed monthly. "Per user, per month billed annually. $13.49 billed monthly"  [asana.com/pricing](https://asana.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261009193649/https://asana.com/pricing)
19. Asana Asana's pricing page, as shown to UK visitors on 17 October 2026, lists Advanced at US$24.99 per user a month billed annually, or US$30.49 billed monthly. "Per user, per month billed annually. $30.49 billed monthly"  [asana.com/pricing](https://asana.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261009193649/https://asana.com/pricing)
20. Asana The free Personal plan is for one or two people managing personal projects. "Per user, per month billed annually. $13.49 billed monthly"  [asana.com/pricing](https://asana.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261009193649/https://asana.com/pricing)
21. Asana Starter and above include Timeline and Gantt views with task dependencies. "Visualize schedules on a timeline and dive into task dependencies and progress with interactive Gantt charts."  [asana.com/pricing](https://asana.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261009193649/https://asana.com/pricing)
22. Trello Timeline view maps projects over time so teams can adjust plans to meet deadlines. "With the Timeline view, you can easily map out projects and adjust plans to help teams hit their deadlines."  [support.atlassian.com/trello/docs/timeline-view/](https://support.atlassian.com/trello/docs/timeline-view/), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20260625225821/https://support.atlassian.com/trello/docs/timeline-view/)
23. Trello Calendar view shows card and checklist dates on one board for Premium and Enterprise customers. "Calendar view allows Premium and Enterprise customers to view the dates from cards and checklist items on a single board."  [support.atlassian.com/trello/docs/calendar-view/](https://support.atlassian.com/trello/docs/calendar-view/), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20260920040528/https://support.atlassian.com/trello/docs/calendar-view/)
24. Asana Starter and above include unlimited free guest seats for clients and contractors. "Unlimited free guest seats let clients and contractors collaborate without increasing your license count."  [asana.com/pricing](https://asana.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261009193649/https://asana.com/pricing)
25. Trello Boards can be shared with guests such as outside contractors or clients. "You might want to do this when collaborating with outside contractors, interns, or clients, for example."  [support.atlassian.com/trello/docs/board-guests/](https://support.atlassian.com/trello/docs/board-guests/), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20260710235801/https://support.atlassian.com/trello/docs/board-guests/)
26. Trello Trello AI can suggest checklist items from a card title and description. "Trello's AI suggests relevant checklist items tailored to your card's title and description."  [support.atlassian.com/trello/docs/adding-checklists-to-cards/](https://support.atlassian.com/trello/docs/adding-checklists-to-cards/), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261004194710/https://support.atlassian.com/trello/docs/adding-checklists-to-cards/)
27. Asana Paid plans include AI Teammates, described as 30+ agents with context from your work. "Put 30+ AI Teammates to work, each with the right skills for the job and context from your work."  [asana.com/pricing](https://asana.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261009193649/https://asana.com/pricing)
28. Asana Pricing "Per user, per month billed annually. $13.49 billed monthly"  [asana.com/pricing](https://asana.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261009193649/https://asana.com/pricing)
29. Trello Pricing "Standard $ 5 USD Per user/month if billed annually ($6 billed monthly)"  [trello.com/pricing](https://trello.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261015163835/https://trello.com/pricing)
30. Trello Trello lists more than 200 apps and tools that integrate with boards as Power-Ups. "Integrate with more than 200+ apps and tools your team depends on like Slack, Google Drive, Salesforce, and more directly into your Trello boards."  [trello.com/pricing](https://trello.com/pricing), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261015163835/https://trello.com/pricing)
31. Trello Advanced checklists let you set a due date and assign a person to each checklist item. "Advanced checklists allows you to set a due date and assign a person to checklist items."  [support.atlassian.com/trello/docs/how-to-use-advanced-checklists-to-set-due-dates/](https://support.atlassian.com/trello/docs/how-to-use-advanced-checklists-to-set-due-dates/), read on 17 October 2026. [Archived copy](https://web.archive.org/web/20261010030934/https://support.atlassian.com/trello/docs/how-to-use-advanced-checklists-to-set-due-dates)

Updated 17 October 2026: First published.

Asana is a trademark of its owner. Trello is a trademark of its owner. Ticket Fairy is not affiliated with them.

**You choose the tools to start with** You can start with event management or marketing alongside your current ticketing provider. If you decide to move ticketing, your account manager helps with setup, customer-data imports and training.

## Start free on Ticket Fairy

You can create a free account and try it on your next event, alongside the tools your team uses today.

    No credit card needed to start    Works alongside the tools your team uses today    Our team helps with setup and training   [Get Started](https://manage.ticketfairy.com/welcome?utm_source=compare&utm_campaign=compare-event-management-asana-vs-trello-for-events)

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---

This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)