--- title: "Deputy vs When I Work: fees and features compared (2026)" description: "Deputy vs When I Work for event organizers, promoters and venues: fees, features and the jobs each can do for your event. Checked October 2026." canonical: "https://www.ticketfairy.com/compare/event-management/deputy-vs-when-i-work" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Compare](https://www.ticketfairy.com/compare) 3. [Event and festival management](https://www.ticketfairy.com/compare/event-management) 4. Deputy vs When I Work # Deputy vs When I Work Deputy and When I Work both schedule shifts, let staff swap them and track hours. Deputy adds auto-scheduling, demand forecasting and wage and labour budgets on its Core plan, and When I Work offers event staff scheduling, with job sites that show who is working at each event and GPS clock-ins. Also on Ticket Fairy - [Crew meals & safety](https://www.ticketfairy.com/event-operating-system/crew-meals-and-safety) - [Site services](https://www.ticketfairy.com/event-operating-system/site-services-and-sustainability) - [AI ticket concierge](https://www.ticketfairy.com/features/ai-ticket-concierge) [See all 11 tools](#whole-platform) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome?utm_source=compare&utm_campaign=compare-event-management-deputy-vs-when-i-work) Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Ticket Fairy publishes this comparison and also sells event ticketing and event management software. [How we compare platforms](https://www.ticketfairy.com/compare/methodology) - **1 of 5** of the things you need, confirmed on the published pages of Deputy - **1 of 5** of the things you need, confirmed on the published pages of When I Work - **4** things you need that Ticket Fairy includes and we did not find on the other platforms' pages ## The short answer Which should you choose? ### Deputy's strongest features - As shown to UK visitors on 21 October 2026, Deputy Core costs US$6.50 per user per month before taxes on annual billing and adds auto-scheduling, demand forecasting and wage and labour budgets.[1](#source-1) - Deputy AI is included in every plan.[2](#source-2) ### When I Work's strongest features - When I Work offers event staff scheduling software.[3](#source-3) - When I Work job sites assign workers to different events and locations, and the job site view shows who is working at each event.[4](#source-4) Deputy suits you if you want auto-scheduling and demand forecasting, with Deputy AI on every plan. When I Work suits you if you schedule event and catering staff and want to see who is working at each event. ## Why event teams choose Ticket Fairy Why do event teams staff their events with Ticket Fairy instead of Deputy or When I Work? Event teams use Deputy and When I Work to fill each shift and track the hours worked. On Ticket Fairy, you build your rota, fill open shifts, recruit volunteers and approve hours for the event itself. Each person gets the pass for the areas they work in, and your stewards scan passes in and out at each staff gate. Each team gets its own day sheet from your run of show. ### Included on Ticket Fairy, not found on the other platforms' pages - **Run of show and day sheets** Your run of show names who calls each cue, and each team gets its own day sheet and show-day timing [5](#source-5) - **Passes and accreditation** You can take accreditation requests, give each organization its pass allowance, accredit press and issue passes from a pass desk, and your door team scans passes and tickets with the same app [6](#source-6) - **Budgets and settlements** Your budget works in several currencies and counts each booking and supplier cost as you book it, and you can see profit across editions and a cash-flow forecast [7](#source-7) - **Ticket sales in the same system** You can sell tickets with checkout on your own website and from your box office on the day, and your door team scans them on phones and tablets [8](#source-8) - You can build your rota, fill open shifts, recruit volunteers, approve hours and check staff in.[9](#source-9) - Your stewards can scan passes in and out at each staff gate, and a pass for the wrong zone, day or hour is refused.[10](#source-10) - You can take accreditation requests, give each organization its pass allowance, accredit press and issue passes from a pass desk. Your door team scans passes and tickets with the same app.[6](#source-6) - Your crew can see who calls each cue in your run of show, and each team gets its own day sheet with show-day timing.[5](#source-5) - You can offer open shifts to the people who fit them, each person's shifts, skills and confirmed age follow them across all your events, and you can recruit, look after and reward your volunteers.[11](#source-11) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome?utm_source=compare&utm_campaign=compare-event-management-deputy-vs-when-i-work) [Deputy vs Ticket Fairy](https://www.ticketfairy.com/compare/event-management/ticket-fairy-vs-deputy) [When I Work vs Ticket Fairy](https://www.ticketfairy.com/compare/event-management/ticket-fairy-vs-when-i-work) ## What each platform does for your event What does each of Deputy and When I Work do? ### How do both tools and Ticket Fairy compare on what your event needs? Each platform's count, in words - **Ticket Fairy** includes 5 of 5 things you need. - **Deputy** includes 1 of 5 things you need. - **When I Work** includes 1 of 5 things you need. Ticket Fairy includes 5 of these 5 things you need, on any plan. | What you need | Deputy | When I Work | | --- | --- | --- | | Show day | | | | Run of show and day sheets | Not found in Deputy's public documentation[12](#source-12) We did not find a run of show or day sheets on Deputy's home or pricing page | Not found in When I Work's public documentation[13](#source-13) We did not find a run of show or day sheets on When I Work's home, pricing or events page | | Crew and volunteer rota | Included[14](#source-14) Scheduling, timesheets, time clocking, shift swaps, leave and availability, and messaging on Lite | Included[15](#source-15) Schedules built in minutes, OpenShifts to fill gaps and instant team notifications | | Passes and accreditation | Not found in Deputy's public documentation[16](#source-16) We did not find passes for crew, artists or press on Deputy's home or pricing page | Not found in When I Work's public documentation[17](#source-17) We did not find passes for crew, artists or press on When I Work's home, pricing or events page | | Money | | | | Budgets and settlements | Not found in Deputy's public documentation[18](#source-18) We did not find event budgets on Deputy's home or pricing page; Deputy Core includes wage and labour budgets | Not found in When I Work's public documentation[19](#source-19) We did not find event budgets on When I Work's home, pricing or events page; its labour budgeting compares hours scheduled with hours worked | | Ticket sales in the same system | Not found in Deputy's public documentation[20](#source-20) We did not find ticket selling on Deputy's home or pricing page | Not found in When I Work's public documentation[21](#source-21) We did not find ticket selling on When I Work's home, pricing or events page | ## Everything you need to run your event operations Run your events like a company many times your size. The same free Ticket Fairy account helps you sell more tickets, answer fewer questions and run a smoother show day. ### Sell more tickets You reach more buyers and earn more from each one. - #### [Advertising & tracking](https://www.ticketfairy.com/features/advertising-and-tracking) You see which ad, post and partner sold each ticket, with Meta, TikTok, Google and your other ad networks connected once for your brand.[22](#source-22) - #### [Social media](https://www.ticketfairy.com/features/social-media) You sell more tickets from your social accounts: Fai drafts posts and campaign plans, your team answers comments and messages together, and fans who ask get ticket links.[23](#source-23) - #### [Website builder](https://www.ticketfairy.com/features/website-builder) Your event, venue or brand gets its own website on your own domain: Fai drafts it, your events show live prices and visitors can send you enquiries.[24](#source-24) ### Fewer questions from buyers Buyers find their answers and sort out their own orders. - #### [AI ticket concierge](https://www.ticketfairy.com/features/ai-ticket-concierge) Fewer questions reach your inbox: your ticket concierge answers buyers on your website from your own pages, sells tickets in the chat and hands anything it can't answer to your team.[25](#source-25) ### Less work for your team Your whole team works from one place, and Fai takes on the admin. - #### [Fai & automation](https://www.ticketfairy.com/event-operating-system/fai-and-automation) Fai can take admin off your hands: she reads the paperwork that comes in and suggests your next job every hour.[26](#source-26) - #### [Teams & security](https://www.ticketfairy.com/features/teams-and-security) Each person on your team gets the access their job needs, and a passkey or an authenticator app stops anyone with a stolen password getting into your account.[27](#source-27) - #### [Fai](https://www.ticketfairy.com/features/fai) You get answers about your sales in seconds, and Fai takes on your event setup, promotions and emails, with you approving every change first.[28](#source-28) ### A smooth show day Every team on site knows what happens next, and problems get sorted fast. - #### [Crew meals & safety](https://www.ticketfairy.com/event-operating-system/crew-meals-and-safety) Crew meals are timed to their shifts and counted at the desk, and your team checks certificates and inductions before anyone starts work.[29](#source-29) - #### [Site services](https://www.ticketfairy.com/event-operating-system/site-services-and-sustainability) Your team scans a QR code to mark each service round done, you get an alert when one is missed, and you can plan your campsite, check campers in and share a sustainability report.[30](#source-30) - #### [Check-in & box office](https://www.ticketfairy.com/features/check-in-and-box-office) Your door team scans tickets on their own phones, walk-ups buy at the door, and you see who has arrived as the night goes on.[31](#source-31) ### Know your numbers You see what each event earns and costs, and pay everyone you owe. - #### [Vault](https://www.ticketfairy.com/features/vault) You can pay artists, suppliers and crew from your ticket money as it arrives, your team spends on cards with limits you set, and deposits and invoices land in the same balance.[32](#source-32) [Ticket Fairy for operations & crew](https://www.ticketfairy.com/solutions/operations-managers) ## Your questions about Deputy and When I Work How do Deputy and When I Work price? Both charge per user per month. As shown to UK visitors on 21 October 2026, Deputy Lite costs US$5, Core US$6.50 and Pro US$9 before taxes on annual billing, and When I Work starts at $2.50 for single-location teams and $5 for multi-location businesses, with no currency named. [33](#source-33) [1](#source-1) [34](#source-34) [35](#source-35) Which builds schedules automatically? Both do. Deputy Core adds auto-scheduling and demand forecasting, and When I Work's auto-scheduler matches shifts with the right employees by their eligibility, availability and preferences. [1](#source-1) [36](#source-36) Can staff swap shifts on both? Yes. Deputy Lite includes shift swaps, and When I Work lets your employees manage their schedule with OpenShifts and shift swapping. [33](#source-33) [37](#source-37) How do staff clock in? Deputy Lite includes time clocking, with biometric clocking from Core, and When I Work clock-ins use GPS and geofencing to verify where staff are. [33](#source-33) [1](#source-1) [38](#source-38) Do Deputy or When I Work issue staff passes for an event? We did not find staff passes or accreditation on either platform's home or pricing page, or on When I Work's events page. [39](#source-39) [40](#source-40) ## How each platform is priced How are Deputy and When I Work priced? Deputy: As shown to UK visitors on 21 October 2026, per user per month in USD before taxes on annual billing, which saves 10%: Lite $5, Core $6.50 and Pro $9, billed upfront or in monthly installments.[41](#source-41) When I Work: As shown to UK visitors on 21 October 2026, with no currency named: Essentials, Pro and Premium plans per user per month, from $2.50 for single-location teams and $5 for multi-location businesses, with no billing period named.[42](#source-42) ## Where each platform wins Where does each one win? ### Deputy - As shown to UK visitors on 21 October 2026, Deputy Core costs US$6.50 per user per month before taxes on annual billing and adds auto-scheduling, demand forecasting and wage and labour budgets.[1](#source-1) - Deputy AI is included in every plan.[2](#source-2) - Deputy is free for up to 31 days with no credit card.[43](#source-43) ### When I Work - When I Work offers event staff scheduling software.[3](#source-3) - When I Work job sites assign workers to different events and locations, and the job site view shows who is working at each event.[4](#source-4) - When I Work clock-ins use GPS and geofencing to verify where staff are.[38](#source-38) - **25,000+** events powered - **10M+** tickets issued - **13** countries - **20%** more tickets from referral rewards Featured in **TechCrunch** and **Forbes** ## More comparisons for your team Which other tools are you considering? - [Deputy vs Ticket Fairy](https://www.ticketfairy.com/compare/event-management/ticket-fairy-vs-deputy) - [When I Work vs Ticket Fairy](https://www.ticketfairy.com/compare/event-management/ticket-fairy-vs-when-i-work) - [Best staff scheduling software for events for event teams](https://www.ticketfairy.com/compare/event-management/best-staff-scheduling-software-for-events) - [RotaCloud vs Ticket Fairy](https://www.ticketfairy.com/compare/event-management/ticket-fairy-vs-rotacloud) - [Best festival management software for festival producers](https://www.ticketfairy.com/compare/event-management/best-festival-management-software) - [Best conference management software for conference organizers](https://www.ticketfairy.com/compare/event-management/best-conference-management-software) - [Best trade show and exhibition software for trade show and exhibition organizers](https://www.ticketfairy.com/compare/event-management/best-trade-show-and-exhibition-software) - [Best event operations software for event operations managers](https://www.ticketfairy.com/compare/event-management/best-event-operations-software) - [Best production management software for production managers](https://www.ticketfairy.com/compare/event-management/best-production-management-software) - [Best artist booking and advancing software for artist liaison and talent buyers](https://www.ticketfairy.com/compare/event-management/best-artist-booking-and-advancing-software) - [Best event safety and security software for event safety leads](https://www.ticketfairy.com/compare/event-management/best-event-safety-and-security-software) - [Best venue management software for venue managers](https://www.ticketfairy.com/compare/event-management/best-venue-management-software) - [Best accreditation software for festival owners](https://www.ticketfairy.com/compare/event-management/best-accreditation-software) - [Best volunteer management software for festival owners](https://www.ticketfairy.com/compare/event-management/best-volunteer-management-software-for-festivals) - [Best vendor and trader management software for festival owners](https://www.ticketfairy.com/compare/event-management/best-vendor-and-trader-management-software-for-festivals) - [Best festival apps for festival owners](https://www.ticketfairy.com/compare/event-management/best-festival-apps) - [Best festival site plan software for festival owners](https://www.ticketfairy.com/compare/event-management/best-festival-site-plan-software) - [Questions about event management software](https://www.ticketfairy.com/compare/event-management/questions) - [Event and festival management compared](https://www.ticketfairy.com/compare/event-management) Every fact about another platform comes from its own published pages, quoted word for word with the date we read them. Where we did not find something in those pages, we say exactly that. [How we compare platforms](https://www.ticketfairy.com/compare/methodology) Show all 43 sources 1. Deputy As shown to UK visitors on 21 October 2026, Deputy Core costs US$6.50 per user per month before taxes on annual billing and adds auto-scheduling, demand forecasting and wage and labour budgets. "Core Most popular Advanced tools to streamline operations and boost productivity $6.50 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments Deputy AI INTRODUCTORY FREE Price and availability may change. Everything in Lite, plus: Advanced Scheduling Timesheet Auto Approval Biometrics Time Clocking Advanced Labor Law Compliance Micro-scheduling Auto-scheduling Demand Forecasting Labor Optimization Wage and Labor Budgets" [www.deputy.com/pricing](https://www.deputy.com/pricing), read on 21 October 2026. 2. Deputy Deputy AI is included in every plan. "Deputy AI is included in every plan" [www.deputy.com/pricing](https://www.deputy.com/pricing), read on 21 October 2026. 3. When I Work When I Work offers event staff scheduling software. "EVENT STAFF SCHEDULING SOFTWARE Simplify your event staff scheduling" [wheniwork.com/industries/events-catering](https://wheniwork.com/industries/events-catering), read on 21 October 2026. 4. When I Work When I Work job sites assign workers to different events and locations, and the job site view shows who is working at each event. "You can use job sites to assign workers to different events and locations. Plus, you can use the job site view in the schedule to see exactly who is working at each event" [wheniwork.com/industries/events-catering](https://wheniwork.com/industries/events-catering), read on 21 October 2026. 5. Ticket Fairy [Guide: Plan your run of show and who calls it](https://www.ticketfairy.com/guides/plan-your-run-of-show-and-who-calls-it) 6. Ticket Fairy [Passes are ready before your crew and artists arrive](https://www.ticketfairy.com/event-operating-system/accreditation) 7. Ticket Fairy [You know what every act and event really costs](https://www.ticketfairy.com/event-operating-system/budget-and-costs) 8. Ticket Fairy [You sell to walk-ups, see takings and check ages once](https://www.ticketfairy.com/event-operating-system/front-of-house/box-office-and-door) 9. Ticket Fairy [Guide: Build your event rota and check staff in](https://www.ticketfairy.com/guides/build-your-event-rota-and-check-staff-in) 10. Ticket Fairy [Guide: Check accreditation passes in and out at your event staff gates](https://www.ticketfairy.com/guides/check-passes-in-and-out-at-your-staff-gates) 11. Ticket Fairy [Every shift is covered by the right people](https://www.ticketfairy.com/event-operating-system/crew-and-volunteers) 12. Deputy Run of show and day sheets "SAVE 10% Annual Monthly Lite Everything you need to get started with scheduling and time tracking $5 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments Deputy AI INTRODUCTORY FREE Price and availability may change. Features you’ll love: Basic Scheduling Basic Timesheets Basic Time Clocking Labor Law Compliance Shift Swap & Find Replacement Leave & Availability Management Basic Reporting Messaging & News Feed" Where we looked: deputy.com pages read in full on 2026-10-21: home and Pricing; searched for "ticket", "event", "festival", "accreditation", "pass", "run of show", "day sheet", "incident", "budget", "contract", "supplier", "map", "cashless", "app" and "session".. [www.deputy.com/pricing](https://www.deputy.com/pricing), read on 21 October 2026. 13. When I Work Run of show and day sheets "you can build schedules in minutes, offer OpenShifts to fill gaps, and notify your team instantly." Where we looked: wheniwork.com pages read in full on 2026-10-21: home, Pricing and Events and catering; searched for "ticket", "event", "festival", "accreditation", "pass", "run of show", "day sheet", "incident", "budget", "contract", "supplier", "map", "cashless", "app" and "session".. [wheniwork.com/](https://wheniwork.com/), read on 21 October 2026. 14. Deputy Crew and volunteer rota "SAVE 10% Annual Monthly Lite Everything you need to get started with scheduling and time tracking $5 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments Deputy AI INTRODUCTORY FREE Price and availability may change. Features you’ll love: Basic Scheduling Basic Timesheets Basic Time Clocking Labor Law Compliance Shift Swap & Find Replacement Leave & Availability Management Basic Reporting Messaging & News Feed" [www.deputy.com/pricing](https://www.deputy.com/pricing), read on 21 October 2026. 15. When I Work Crew and volunteer rota "you can build schedules in minutes, offer OpenShifts to fill gaps, and notify your team instantly." [wheniwork.com/](https://wheniwork.com/), read on 21 October 2026. 16. Deputy Passes and accreditation "SAVE 10% Annual Monthly Lite Everything you need to get started with scheduling and time tracking $5 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments Deputy AI INTRODUCTORY FREE Price and availability may change. Features you’ll love: Basic Scheduling Basic Timesheets Basic Time Clocking Labor Law Compliance Shift Swap & Find Replacement Leave & Availability Management Basic Reporting Messaging & News Feed" Where we looked: deputy.com pages read in full on 2026-10-21: home and Pricing; searched for "ticket", "event", "festival", "accreditation", "pass", "run of show", "day sheet", "incident", "budget", "contract", "supplier", "map", "cashless", "app" and "session".. [www.deputy.com/pricing](https://www.deputy.com/pricing), read on 21 October 2026. 17. When I Work Passes and accreditation "you can build schedules in minutes, offer OpenShifts to fill gaps, and notify your team instantly." Where we looked: wheniwork.com pages read in full on 2026-10-21: home, Pricing and Events and catering; searched for "ticket", "event", "festival", "accreditation", "pass", "run of show", "day sheet", "incident", "budget", "contract", "supplier", "map", "cashless", "app" and "session".. [wheniwork.com/](https://wheniwork.com/), read on 21 October 2026. 18. Deputy Budgets and settlements "Core Most popular Advanced tools to streamline operations and boost productivity $6.50 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments Deputy AI INTRODUCTORY FREE Price and availability may change. Everything in Lite, plus: Advanced Scheduling Timesheet Auto Approval Biometrics Time Clocking Advanced Labor Law Compliance Micro-scheduling Auto-scheduling Demand Forecasting Labor Optimization Wage and Labor Budgets" Where we looked: deputy.com pages read in full on 2026-10-21: home and Pricing; searched for "ticket", "event", "festival", "accreditation", "pass", "run of show", "day sheet", "incident", "budget", "contract", "supplier", "map", "cashless", "app" and "session".. [www.deputy.com/pricing](https://www.deputy.com/pricing), read on 21 October 2026. 19. When I Work Budgets and settlements "Labor Budgeting Manage your labor budget with simple tools. Set percentage targets and see the difference between hours scheduled and hours worked" Where we looked: wheniwork.com pages read in full on 2026-10-21: home, Pricing and Events and catering; searched for "ticket", "event", "festival", "accreditation", "pass", "run of show", "day sheet", "incident", "budget", "contract", "supplier", "map", "cashless", "app" and "session".. [wheniwork.com/industries/events-catering](https://wheniwork.com/industries/events-catering), read on 21 October 2026. 20. Deputy Ticket sales in the same system "SAVE 10% Annual Monthly Lite Everything you need to get started with scheduling and time tracking $5 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments Deputy AI INTRODUCTORY FREE Price and availability may change. Features you’ll love: Basic Scheduling Basic Timesheets Basic Time Clocking Labor Law Compliance Shift Swap & Find Replacement Leave & Availability Management Basic Reporting Messaging & News Feed" Where we looked: deputy.com pages read in full on 2026-10-21: home and Pricing; searched for "ticket", "event", "festival", "accreditation", "pass", "run of show", "day sheet", "incident", "budget", "contract", "supplier", "map", "cashless", "app" and "session".. [www.deputy.com/pricing](https://www.deputy.com/pricing), read on 21 October 2026. 21. When I Work Ticket sales in the same system "you can build schedules in minutes, offer OpenShifts to fill gaps, and notify your team instantly." Where we looked: wheniwork.com pages read in full on 2026-10-21: home, Pricing and Events and catering; searched for "ticket", "event", "festival", "accreditation", "pass", "run of show", "day sheet", "incident", "budget", "contract", "supplier", "map", "cashless", "app" and "session".. [wheniwork.com/](https://wheniwork.com/), read on 21 October 2026. 22. Ticket Fairy [You know which ads, posts and partners sell tickets](https://www.ticketfairy.com/features/advertising-and-tracking) 23. Ticket Fairy [Every fan who asks for tickets gets a link](https://www.ticketfairy.com/features/social-media) 24. Ticket Fairy [You can sell tickets right on your event website](https://www.ticketfairy.com/features/website-builder) 25. Ticket Fairy [Buyers get answers and buy tickets in one chat](https://www.ticketfairy.com/features/ai-ticket-concierge) 26. Ticket Fairy [Your team gets more time for the show](https://www.ticketfairy.com/event-operating-system/fai-and-automation) 27. Ticket Fairy [Each team member gets the access their job needs](https://www.ticketfairy.com/features/teams-and-security) 28. Ticket Fairy [Fai gets your ticketing jobs done when you ask](https://www.ticketfairy.com/features/fai) 29. Ticket Fairy [Your crew is fed and briefed before they work](https://www.ticketfairy.com/event-operating-system/crew-meals-and-safety) 30. Ticket Fairy [Your site stays clean and your campers stay happy](https://www.ticketfairy.com/event-operating-system/site-services-and-sustainability) 31. Ticket Fairy [Your crowd gets in fast, and walk-ups can buy](https://www.ticketfairy.com/features/check-in-and-box-office) 32. Ticket Fairy [You pay artists, suppliers and crew from ticket sales](https://www.ticketfairy.com/features/vault) 33. Deputy As shown to UK visitors on 21 October 2026, Deputy Lite costs US$5 per user per month before taxes on annual billing, with scheduling, timesheets, time clocking, shift swaps, leave and messaging. "SAVE 10% Annual Monthly Lite Everything you need to get started with scheduling and time tracking $5 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments Deputy AI INTRODUCTORY FREE Price and availability may change. Features you’ll love: Basic Scheduling Basic Timesheets Basic Time Clocking Labor Law Compliance Shift Swap & Find Replacement Leave & Availability Management Basic Reporting Messaging & News Feed" [www.deputy.com/pricing](https://www.deputy.com/pricing), read on 21 October 2026. 34. Deputy As shown to UK visitors on 21 October 2026, Deputy Pro costs US$9 per user per month on annual billing, with automation, insights and priority support. "Pro Complete control with powerful automation, insights, & priority support $9 per user per month" [www.deputy.com/pricing](https://www.deputy.com/pricing), read on 21 October 2026. 35. When I Work As shown to UK visitors on 21 October 2026, with no currency named, When I Work starts at $2.50 per user per month for single-location teams and $5 per user per month for multi-location businesses, with no billing period named. "When I Work pricing starts at just $2.50 per user per month for single-location teams, and $5 per user per month for multi-location businesses." [wheniwork.com/pricing](https://wheniwork.com/pricing), read on 21 October 2026. 36. When I Work When I Work's auto-scheduler matches shifts with the right employees by their eligibility, availability and preferences. "Our smart auto-scheduler uses workforce management app data to match shifts with the right employees based on their eligibility, availability, and preferences, ensuring peak coverage with zero conflicts." [wheniwork.com/](https://wheniwork.com/), read on 21 October 2026. 37. When I Work When I Work lets your employees manage their schedule with OpenShifts and shift swapping. "empower your employees to manage their schedule with OpenShifts and shift swapping" [wheniwork.com/industries/events-catering](https://wheniwork.com/industries/events-catering), read on 21 October 2026. 38. When I Work When I Work clock-ins use GPS and geofencing to verify where staff are. "uses GPS clock-ins and geofencing to verify staff locations" [wheniwork.com/](https://wheniwork.com/), read on 21 October 2026. 39. Deputy We did not find passes for crew, artists or press on Deputy's home or pricing page "SAVE 10% Annual Monthly Lite Everything you need to get started with scheduling and time tracking $5 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments Deputy AI INTRODUCTORY FREE Price and availability may change. Features you’ll love: Basic Scheduling Basic Timesheets Basic Time Clocking Labor Law Compliance Shift Swap & Find Replacement Leave & Availability Management Basic Reporting Messaging & News Feed" [www.deputy.com/pricing](https://www.deputy.com/pricing), read on 21 October 2026. 40. When I Work We did not find passes for crew, artists or press on When I Work's home, pricing or events page "you can build schedules in minutes, offer OpenShifts to fill gaps, and notify your team instantly." [wheniwork.com/](https://wheniwork.com/), read on 21 October 2026. 41. Deputy Pricing "SAVE 10% Annual Monthly Lite Everything you need to get started with scheduling and time tracking $5 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments Deputy AI INTRODUCTORY FREE Price and availability may change. Features you’ll love: Basic Scheduling Basic Timesheets Basic Time Clocking Labor Law Compliance Shift Swap & Find Replacement Leave & Availability Management Basic Reporting Messaging & News Feed Payroll & HR integrations Self-serve onboarding\* Core Most popular Advanced tools to streamline operations and boost productivity $6.50 per user per month (USD excl. all applicable taxes) billed upfront or in monthly installments Deputy AI INTRODUCTORY FREE Price and availability may change. Everything in Lite, plus: Advanced Scheduling Timesheet Auto Approval Biometrics Time Clocking Advanced Labor Law Compliance Micro-scheduling Auto-scheduling Demand Forecasting Labor Optimization Wage and Labor Budgets Customer success manager\* Pro Complete control with powerful automation, insights, & priority support $9 per user per month" [www.deputy.com/pricing](https://www.deputy.com/pricing), read on 21 October 2026. 42. When I Work Pricing "When I Work pricing starts at just $2.50 per user per month for single-location teams, and $5 per user per month for multi-location businesses." [wheniwork.com/pricing](https://wheniwork.com/pricing), read on 21 October 2026. 43. Deputy Deputy is free for up to 31 days with no credit card. "free Up to 31 days, no credit card required" [www.deputy.com/](https://www.deputy.com/), read on 21 October 2026. Updated 21 October 2026: First published. Deputy is a trademark of its owner. When I Work is a trademark of its owner. Ticket Fairy is not affiliated with them. **Your ticketing can stay where it is.** Your budgets, artist and crew coordination, and marketing can run on Ticket Fairy while another platform sells your tickets. If you choose to move ticketing too, our team can help with event setup, branding, customer data imports and training. ## Start free on Ticket Fairy You can create a free account and try it on your next event, alongside the tools your team uses today. No credit card needed to start Works alongside the tools your team uses today Our team helps with setup and training [Create a free account](https://manage.ticketfairy.com/welcome?utm_source=compare&utm_campaign=compare-event-management-deputy-vs-when-i-work) No credit card required The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)