---
title: "Balance your event team's workload | Ticket Fairy-guider"
description: "See how many hours each person on your event team has day by day, from their tasks and their rota shifts, spot anyone over the limit before the week of the event, and move a task to the teammate with the most room in one step when Fai suggests it."
canonical: "https://www.ticketfairy.com/da/guides/balance-your-event-teams-workload"
---

# Balance your event team's workload | Ticket Fairy-guider

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guider](https://www.ticketfairy.com/da/guides)
3. Balance your event team's workload

Styr produktionen

# Balance your event team's workload

Event producers and operations leads hand out hundreds of tasks in the weeks before an event, and the same two people end up with most of them. The workload view adds up each person's tasks and shifts day by day, so you can spread the work before anyone burns out.

See how many hours each person on your event team has day by day, from their tasks and their rota shifts, spot anyone over the limit before the week of the event, and move a task to the teammate with the most room in one step when Fai suggests it.

Til:  Spreading the work across your event team

Tager:  6 minutter

- [Open the workload](#step-1)
- [Choose the days and the limit](#step-2)
- [Add the time each task needs](#step-3)
- [Move work from someone over the limit](#step-4)

## Før du går i gang

- You are an owner, admin or producer on the event. The event's **Operations** page opens for those roles only.
- Your tasks have someone assigned and a due date, and your crew and volunteers are on the rota if you want their shifts counted.

1. ## Open the workload

   Open the event, select **Operations**, then select **Tasks**. **Workload** is on the Tasks section.
          ![Ticket Fairy Workload for an event team, with each person's task and shift hours, one person over the limit and Fai's suggestion to move a task](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--workload.png)    Workload for the next 7 days.
2. ## Choose the days and the limit

   Choose how far ahead to look, the next 7 or 14 days, then choose the hours a person can work in a day.

   **Bemærk:** Task time is spread over the days from a task's start to its due date and shared between the people assigned to it. Rota shifts are added for anyone whose email matches.
3. ## Add the time each task needs

   Under **Tasks that need a time**, choose the **Time needed** for each task.

   **Bemærk:** You can also set **Time needed** when you open a task. A task with no time needed or no due date is listed separately, so the totals stay right.
4. ## Move work from someone over the limit

   Find the person marked **Over the limit**, select the move button on Fai's suggestion, then confirm.

   **Bemærk:** Fai suggests the teammate with the least work on those days. The new person is added to the task first, then the first person is taken off it.

## Prøv disse trin på dit eget event

Opret en gratis konto, byg dit event og følg trinnene ovenfor i dit eget dashboard. Det tager få minutter, og du behøver ikke at booke et salgsopkald.

    Din e-mailadresse    [Opret en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/da/event-ticketing/book-a-demo)

Ingen oprettelsesgebyrer. Intet obligatorisk månedligt gebyr. Intet kreditkort påkrævet.

## Eller få det gjort for dig

Fai reads each person's task time and rota hours for the next 7 or 14 days, says who is over the daily limit and suggests which tasks to move. Move the task in the dashboard when you agree with her.

### I dit dashboard, med Fai

Who on the \<EVENT NAME\> team is over 8 hours a day in the next two weeks, and which tasks should move?

## Lad Fai gøre det for dig

Fai arbejder inde i dit Ticket Fairy-dashboard. Opret din konto, åbn Fai og indsæt instruktionen ovenfor.

   [Opret en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/da/event-ticketing/book-a-demo)

Ingen oprettelsesgebyrer. Intet obligatorisk månedligt gebyr. Intet kreditkort påkrævet.

## Spørgsmål du måske har

Why are someone's rota shifts not counted?:  Shifts are matched to a team member by email address. Check that their crew or volunteer record has the same email as their Ticket Fairy login.

Is this the same as the hours limit in Rota rules?:  No. Workload adds up your event team's tasks and shifts for the days you choose. **Most hours in 7 days** in Rota rules limits shifts across all your brand's events, and Fai leaves out anyone it would take over the limit when offering a shift.

Does Fai move tasks by herself?:  No. Fai only suggests moves. A task moves when you confirm it.

## Har du stadig et spørgsmål?

Book en demo, så besvarer vi det i en samtale ud fra din type event. Eller opret din konto og se det selv.

   [Book en demo](https://www.ticketfairy.com/da/event-ticketing/book-a-demo) [Opret en gratis konto](https://manage.ticketfairy.com/welcome)

Ingen oprettelsesgebyrer. Intet obligatorisk månedligt gebyr. Intet kreditkort påkrævet.

## Relaterede guides

- [Flere måder at bruge Ticket Fairy på](https://www.ticketfairy.com/features)
- [Hold gang i opgaverne bag dit event](https://www.ticketfairy.com/da/guides/keep-your-event-tasks-on-track)
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- [Recruit volunteers for your event](https://www.ticketfairy.com/da/guides/recruit-volunteers-for-your-event)
- [Approve or decline accreditation requests for your event](https://www.ticketfairy.com/da/guides/approve-or-decline-accreditation-requests-for-your-event)
- [Give your event volunteers their own page and track their hours](https://www.ticketfairy.com/da/guides/give-volunteers-their-own-page-and-track-hours)
- [Hand out accreditation passes at your event desk](https://www.ticketfairy.com/da/guides/hand-out-accreditation-passes-at-your-desk)
- [Give crew meals at your event meal desk](https://www.ticketfairy.com/da/guides/give-crew-meals-at-your-meal-desk)
- [Report and handle incidents at your event](https://www.ticketfairy.com/da/guides/report-and-handle-incidents-at-your-event)
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- [Let outside teams order kit and equipment for your event](https://www.ticketfairy.com/da/guides/let-outside-teams-order-kit-and-equipment-for-your-event)
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- [Give your event crew one page for all their shifts](https://www.ticketfairy.com/da/guides/give-your-crew-one-page-for-all-their-shifts)
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- [Collect crew certificates and licences before they work an event shift](https://www.ticketfairy.com/da/guides/collect-crew-certificates-before-they-work-a-shift)
- [Run a safety induction for everyone who works your event](https://www.ticketfairy.com/da/guides/run-a-safety-induction-for-everyone-who-works-your-event)
- [Plan crew meal times and food needs for your event](https://www.ticketfairy.com/da/guides/plan-crew-meal-times-and-food-needs-for-your-event)
- [Charge outside teams for the crew meals they eat at your event](https://www.ticketfairy.com/da/guides/charge-outside-teams-for-their-crew-meals)
- [Check in attendees and print name badges at your event registration desk](https://www.ticketfairy.com/da/guides/check-in-attendees-and-print-badges-at-registration)
- [Set up a self-service check-in kiosk for your event](https://www.ticketfairy.com/da/guides/set-up-a-self-service-check-in-kiosk-for-your-event)
- [Tilføj alle, der sender din eventformular, til dine frivillige, handlende eller crew](https://www.ticketfairy.com/da/guides/add-form-applicants-to-your-event-teams)
- [Alle Ticket Fairy-guider](https://www.ticketfairy.com/da/guides)

## Gør det på dit eget arrangement

Opret din konto, byg dit arrangement, og følg trinnene i dit eget dashboard. Du behøver ikke booke et salgsmøde.

  [Opret en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/da/event-ticketing/book-a-demo)

## Sælg billetter med Ticket Fairy

Alt i disse guides er i dit dashboard fra den dag, du tilmelder dig.

- Sæt dit event op på få minutter
- Gratis events er gratis
- Fai, din medpilot, er indbygget

 [Opret en gratis konto](https://manage.ticketfairy.com/welcome)

Ingen oprettelsesgebyrer. Intet obligatorisk månedligt gebyr. Intet kreditkort påkrævet.

## Se det i en samtale

Book en demo, så viser vi dig, hvordan Ticket Fairy håndterer din type event.

 [Book en demo](https://www.ticketfairy.com/da/event-ticketing/book-a-demo) [Flere måder at bruge Ticket Fairy på](https://www.ticketfairy.com/features)

### Tips til at sælge flere billetter

Praktiske råd fra arrangører, der sælger ud, og hver ny guide, så snart den udgives.

Vi respekterer dit privatliv. Afmeld når som helst.