---
title: "Set each performer's guest list, hotel and meal allowances for your event | Ticket Fairy-guider"
description: "Give every act on your event's line-up its guest list places, hotel rooms and nights, and meals and drinks a day, taken from the accepted offer in one click. Keep one travel party list that passes, the rooming list, pickups and the kitchen all use, and let the tour manager fill it in, ask for more and invite a teammate from their advance link."
canonical: "https://www.ticketfairy.com/da/guides/set-each-performers-allowances-and-travel-party"
---

# Set each performer's guest list, hotel and meal allowances for your event | Ticket Fairy-guider

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guider](https://www.ticketfairy.com/da/guides)
3. [Advance your performers before the show](https://www.ticketfairy.com/da/guides/advance-your-performers-before-the-show)
4. Set each performer's guest list, hotel and meal allowances for your event

Styr produktionen

# Set each performer's guest list, hotel and meal allowances for your event

Promoters and artist liaison teams agree guest list, rooms and riders in the offer, then field requests for more all through show week. Setting each act's allowances once, where their tour manager can see them, turns those requests into asks you approve or turn down with a reason, and keeps the hotel, the passes and the catering working from the same list of people.

Give every act on your event's line-up its guest list places, hotel rooms and nights, and meals and drinks a day, taken from the accepted offer in one click. Keep one travel party list that passes, the rooming list, pickups and the kitchen all use, and let the tour manager fill it in, ask for more and invite a teammate from their advance link.

You are setting the allowances and travel party on a performer's advance, which you open from Advancing. [Advance your performers before the show](https://www.ticketfairy.com/da/guides/advance-your-performers-before-the-show)

Til:  Agreeing what each act gets at your event

Tager:  9 minutter

- [Open the performer's advance](#step-1)
- [Use the numbers from the offer](#step-2)
- [Set each allowance](#step-3)
- [What each allowance does](#step-4)
- [Answer an ask for more](#step-5)
- [Add the travel party](#step-6)
- [Paste the list from their email](#step-7)
- [The tour manager's advance link](#step-8)
- [Check the list is used](#step-9)

## Før du går i gang

- You are an owner, admin or producer on the event. The event's **Operations** page opens for those roles only.
- The performer is on the event's line-up and has an advance in Advancing.

1. ## Open the performer's advance

   Open the event, select **Operations**, select **Advancing** in the list of sections, then select the performer.

   **Bemærk:** A row that says an act has asks for more waiting is one to open first. **Allowances** and **Travel party** are near the foot of the advance, below the sections and their team.
          ![Ticket Fairy Advancing list for a festival, with each performer's confirmed sections, what is still needed, days to go and status](https://www.ticketfairy.com/embeds/posters/marketing-event-advancing--list.png)    Every performer's advance.
2. ## Use the numbers from the offer

   Under **Allowances**, select **Use these numbers**.

   **Bemærk:** It shows when the accepted offer gives guest list places, rooms, nights, meals or drinks, and lists what it found. Each number then says it came from the offer.
          ![Ticket Fairy allowances for a headline DJ, with guest list places, hotel rooms and nights, meals and drinks, what is used and left, and an ask for more guest list places](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--allowances.png)    An act's allowances and asks for more.
3. ## Set each allowance

   Enter a number beside each of **Guest list places**, **Hotel rooms**, **Hotel nights**, **Meals** and **Drinks**, then select **Save** beside it.

   **Bemærk:** Leave one empty for no limit. Meals and drinks are a number for each person each day.

## What each allowance does

Guest list places are the act's guest list pass group in Accreditation, so changing the number here changes it there too. On their advance link, the tour manager cannot enter more guest list names than allowed, or a travel party that needs more rooms than allowed. Nights, meals and drinks are shown to them and counted, and your team can always go over an allowance; when it does, the allowance shows **Over**.

4. ## Answer an ask for more

   Under **Asks for more**, choose what to do with each ask.

   - **Approve**: The button shows how many more they asked for, and the allowance goes up by that number straight away.
   - **Say no**: You enter a reason, and the act reads it on their advance link. The allowance stays as it is.
   **Bemærk:** If an approval rule covers asks for more, the ask says who it is waiting for and it is decided in Approvals.
          ![Ticket Fairy dialog to say no to an act's ask for more guest list places, with the reason the act reads on their advance link](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--say-no.png)    Say no to an ask, with a reason.
5. ## Add the travel party

   Under **Travel party**, select **Add a person**, enter their **Name** and any details you have, then select **Save**.

   **Bemærk:** Tick **Needs a hotel room** and give people who share the same **Room** name, such as 1 or Twin A. Enter dietary needs in their words, such as vegan or no nuts.
          ![Ticket Fairy travel party for a headline DJ, with each person, what they do, their room and dietary needs, and a warning that the list needs more rooms than allowed](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--travel-party.png)    The act's travel party.
6. ## Paste the list from their email

   Optional: select **Paste a list**, paste the names one a line, select **Check the list**, then select the **Add** button, which shows the number of people it found.

   **Bemærk:** Put a role, email, room or dietary need after each name if you have one. Nothing is added until you check the people it found.
          ![Ticket Fairy dialog to paste an act's travel party from an email, one person a line, before checking who will be added](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--paste-list.png)    Paste the travel party.

## The tour manager's advance link

When you ask their team to fill in their part, the link also shows **What you are allowed**, with **Ask for more** beside each number, and **Who is travelling**, which they fill in themselves. Under **Invite a teammate**, they name a teammate, such as their production manager, and choose the parts that person can fill in; the teammate gets their own link by email.

**Bemærk:** A link you sent can invite up to 10 teammates a day, and a teammate's link stops when the tour manager's does. A teammate cannot invite anyone else.

       ![Ticket Fairy advance link a tour manager opens, with what the act is allowed and Ask for more, who is travelling, files for Fai and Invite a teammate](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--act-link.png)    What the tour manager sees.

7. ## Check the list is used

   Read the line under **Travel party**.

   **Bemærk:** It counts the people, those staying and the rooms they need, and warns when the list needs more rooms than the allowance. The passes, the hotel's rooming list, pickups and the kitchen's dietary count all take the names from this list.

## Prøv disse trin på dit eget event

Opret en gratis konto, byg dit event og følg trinnene ovenfor i dit eget dashboard. Det tager få minutter, og du behøver ikke at booke et salgsopkald.

    Din e-mailadresse    [Opret en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/da/event-ticketing/book-a-demo)

Ingen oprettelsesgebyrer. Intet obligatorisk månedligt gebyr. Intet kreditkort påkrævet.

## Eller få det gjort for dig

Fai reads an act's allowances, what is used and left, their asks for more and the travel party. She sets an allowance or uses the numbers from the accepted offer, approves an ask or says no with your reason, and adds, changes or removes people in the travel party, showing you each change and waiting for your yes.

### I dit dashboard, med Fai

Use the numbers from Bicep's accepted offer for their allowances at \<EVENT NAME\>, and add their tour manager Sam Lee to the travel party with a room

## Lad Fai gøre det for dig

Fai arbejder inde i dit Ticket Fairy-dashboard. Opret din konto, åbn Fai og indsæt instruktionen ovenfor.

   [Opret en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/da/event-ticketing/book-a-demo)

Ingen oprettelsesgebyrer. Intet obligatorisk månedligt gebyr. Intet kreditkort påkrævet.

## Change or remove a person

1. ### Change or remove them

   Select **Edit** or **Remove** beside the person, then save or confirm.

   **Bemærk:** Removing someone takes them off the travel party, the rooming list and pickups. Their passes stay until you cancel them in Accreditation.
          ![Ticket Fairy dialog for one person in an act's travel party, with their name, what they do, email, phone, diet, room and when they arrive and leave](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--add-person.png)    One person in the travel party.

Fai changes or removes a person in the travel party, after you confirm.

### I dit dashboard, med Fai

Bicep's drummer is not coming to \<EVENT NAME\> any more, take them off the travel party

## Spørgsmål du måske har

Does the tour manager need a Ticket Fairy account?:  No. They open the advance link from your email with no sign-in, and so does any teammate they invite.

Does the act get an email when I answer an ask?:  No. They see your answer, and your reason when you say no, the next time they open their advance link.

Why can't the tour manager add another guest list name?:  The guest list is full. Their page says how many are allowed and used, and they can ask you for more there; approving the ask lets them add the names.

Where else do I see an act's allowances?:  On the performer's own page in the event, which shows the allowances and any asks waiting, with a way to open the advance.

Can I set the same allowances for every act like this one?:  Yes. Save the sections as a set from Sections for this act; the set keeps the allowances too, and Fai uses it for new acts that match.

## Har du stadig et spørgsmål?

Book en demo, så besvarer vi det i en samtale ud fra din type event. Eller opret din konto og se det selv.

   [Book en demo](https://www.ticketfairy.com/da/event-ticketing/book-a-demo) [Opret en gratis konto](https://manage.ticketfairy.com/welcome)

Ingen oprettelsesgebyrer. Intet obligatorisk månedligt gebyr. Intet kreditkort påkrævet.

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## Gør det på dit eget arrangement

Opret din konto, byg dit arrangement, og følg trinnene i dit eget dashboard. Du behøver ikke booke et salgsmøde.

  [Opret en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/da/event-ticketing/book-a-demo)

## Sælg billetter med Ticket Fairy

Alt i disse guides er i dit dashboard fra den dag, du tilmelder dig.

- Sæt dit event op på få minutter
- Gratis events er gratis
- Fai, din medpilot, er indbygget

 [Opret en gratis konto](https://manage.ticketfairy.com/welcome)

Ingen oprettelsesgebyrer. Intet obligatorisk månedligt gebyr. Intet kreditkort påkrævet.

## Se det i en samtale

Book en demo, så viser vi dig, hvordan Ticket Fairy håndterer din type event.

 [Book en demo](https://www.ticketfairy.com/da/event-ticketing/book-a-demo) [Flere måder at bruge Ticket Fairy på](https://www.ticketfairy.com/features)

### Tips til at sælge flere billetter

Praktiske råd fra arrangører, der sælger ud, og hver ny guide, så snart den udgives.

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