---
title: "Let outside teams name their own people for event passes | Ticket Fairy Anleitungen"
description: "Give each security firm, caterer, supplier, press outlet or sponsor working on your event an allowance of passes and a page of their own, with no sign-in, where their contact enters the names, badge photos and email addresses of their people. You see who still owes names, and each person's pass goes through your usual accreditation."
canonical: "https://www.ticketfairy.com/de/guides/let-outside-teams-name-their-own-people-for-passes"
---

# Let outside teams name their own people for event passes | Ticket Fairy Anleitungen

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Anleitungen](https://www.ticketfairy.com/de/guides)
3. Let outside teams name their own people for event passes

Die Produktion steuern

# Let outside teams name their own people for event passes

Festival production managers and accreditation teams chase dozens of outside companies for crew names every season, then type them in from emails and spreadsheets. Outside teams give each company a page to name its own people against the passes you allow them, so the names arrive in your accreditation list ready to check and issue.

Give each security firm, caterer, supplier, press outlet or sponsor working on your event an allowance of passes and a page of their own, with no sign-in, where their contact enters the names, badge photos and email addresses of their people. You see who still owes names, and each person's pass goes through your usual accreditation.

Für:  Collecting names for passes from the companies working on your event

Dauer:  8 Minuten

- [Open Outside teams](#step-1)
- [Add the organisation](#step-2)
- [Give them passes](#step-3)
- [Email them their page link](#step-4)
- [Their page](#step-5)
- [Check who still owes names](#step-6)

## Bevor Sie anfangen

- You are an owner, admin or producer on the event. The event's **Operations** page opens for those roles only.
- Your pass types are set up in **Accreditation**, so each team's passes can carry the right zones, days and meals.

1. ## Open Outside teams

   Open the event, select **Operations**, then select **Outside teams** in the list of sections.

   **Hinweis:** Each row shows the team's contact, how many of its passes have names, what is still needed and whether its page link works. If Outside teams is not in the list, select **More sections** and open it there.
          ![Ticket Fairy Organisations list for a festival, with a newspaper, a security contractor and a catering partner, how many passes each has named and what is still needed](https://www.ticketfairy.com/embeds/posters/marketing-event-outside-teams--list.png)    Every outside team on the event.
2. ## Add the organisation

   Select **Add organisation**, enter the **Organisation name**, choose its **Kind**, enter the **Contact name** and **Contact email**, then select **Add organisation**.

   **Hinweis:** Choose **Something else** to enter your own kind, such as Photo agency. The organisation opens as soon as you add it, and nothing is sent yet.
   **Tipp:** Under **More details**, set **Page closes** for the moment their page turns read only.
          ![Ticket Fairy Add an organisation dialog with the organisation name, its kind and the contact who names their people](https://www.ticketfairy.com/embeds/posters/marketing-event-outside-teams--add-organisation.png)    Add an organisation.
3. ## Give them passes

   In the organisation, select **Give passes**, enter the **Number of passes**, choose the **Pass type** and when **Names by** closes, then select **Give passes**.

   **Hinweis:** Choose **A group you already have** to hand them a pass group from Accreditation instead. The allowance is that pass group, so a change to it in either section shows in both.
   **Tipp:** Under **More details**, choose **Guests** for guest passes, or rename the allowance for their page in **Name on their page**.
          ![Ticket Fairy Give passes dialog for a newspaper, with the number of passes, the pass type and the date names close](https://www.ticketfairy.com/embeds/posters/marketing-event-outside-teams--give-passes.png)    Give an organisation passes to name.
4. ## Email them their page link

   Under **Page link**, select **Email the link**, then confirm.

   **Hinweis:** The link works for 120 days, and a new link stops the one before. Select **Copy a new link** to send it yourself instead.
          ![Ticket Fairy organisation panel for a newspaper, with what is still needed, its press passes, the people it named with each pass status, the page link and its activity](https://www.ticketfairy.com/embeds/posters/marketing-event-outside-teams--organisation.png)    One organisation, its people and its page link.

## Their page

The contact opens the link on any phone or computer with no sign-in, in their own language. They add each person with **Add a person**, or paste a list or choose a CSV or Excel file with **Add a list**, up to 200 people at a time and with no template. They see each person's pass move from waiting to sent, and the badge photos still needed.

       ![Ticket Fairy page a newspaper's contact opens from their link, with the press passes, the people named, what is still needed and a language picker](https://www.ticketfairy.com/embeds/posters/marketing-event-outside-teams--their-page.png)    The page their contact fills in.

5. ## Check who still owes names

   Back in Outside teams, read **Still needed** on each row, then select a row to see its people.

   **Hinweis:** Each person a team names waits in Accreditation like any other pass, so you check it and issue it there. When their passes go out, the contact gets one email listing everyone whose pass was sent.

## Probiere diese Schritte bei deinem eigenen Event aus

Erstelle ein kostenloses Konto, lege dein Event an und folge den Schritten oben in deinem eigenen Dashboard. Das dauert ein paar Minuten, und du musst kein Verkaufsgespräch buchen.

    Deine E-Mail-Adresse    [Kostenloses Konto erstellen](https://manage.ticketfairy.com/welcome) [Demo buchen](https://www.ticketfairy.com/de/event-ticketing/book-a-demo)

Keine Einrichtungsgebühren. Keine verpflichtende monatliche Ticketing-Gebühr. Keine Kreditkarte nötig.

## Oder lassen Sie es erledigen

Fai lists your outside teams and who still owes names, adds or changes a team, gives, changes or takes away its passes, and emails its contact the page link. She shows you each change or email and waits for your yes first, and she never shows the link itself in the conversation. A week before names close, Fai also drafts a reminder to each team that still has places left, for you to approve on Today.

### In Ihrem Dashboard, mit Fai

Add Brightline Security as a contractor at \<EVENT NAME\>, contact Tom Okafor at tom@brightline.example, give them 40 crew passes with names by Friday 6pm, then email Tom the link

## Lass Fai das für dich erledigen

Fai arbeitet in deinem Ticket Fairy Dashboard. Erstelle dein Konto, öffne Fai und füge die Anweisung von oben ein.

   [Kostenloses Konto erstellen](https://manage.ticketfairy.com/welcome) [Demo buchen](https://www.ticketfairy.com/de/event-ticketing/book-a-demo)

Keine Einrichtungsgebühren. Keine verpflichtende monatliche Ticketing-Gebühr. Keine Kreditkarte nötig.

## Stop a team's page link

1. ### Stop the link

   Open the organisation, select **Stop the link** under Page link, then confirm.

   **Hinweis:** The contact can no longer open their page, and the people they named stay. Select **Email the link** at any time to send a new one.

Fai stops a team's page link when you ask, after you confirm.

### In Ihrem Dashboard, mit Fai

Stop the page link for Brightline Security at \<EVENT NAME\>

## Take away a team's passes

1. ### Take the passes away

   Open the organisation, select **Take away** beside the passes, then confirm.

   **Hinweis:** The team no longer sees those passes on its page. The pass group and the people in it stay in Accreditation.

Fai takes an allowance away from a team when you ask, after you confirm. The pass group and its people stay.

### In Ihrem Dashboard, mit Fai

Take the guest passes away from Harbour Catering at \<EVENT NAME\>

## Archive an organisation

1. ### Archive it

   Open the organisation, select **Archive**, then confirm.

   **Hinweis:** Its page link stops working and its passes stay as they are. Select **Restore** on it under the archived organisations to bring it back.

Fai archives an organisation or restores one when you ask, after you confirm.

### In Ihrem Dashboard, mit Fai

Archive the Daily Echo at \<EVENT NAME\>, they are not covering it this year

## Fragen, die Sie haben könnten

What does an exhibitor or sponsor see on their team page?:  An exhibitor's page also shows its booth: its leads, the follow-up emails Fai drafts for it to approve, its booth staff and their scanner links, and its results. A sponsor's page shows what you are delivering for them and the clicks and sales through their tracking link.

Does the contact need a Ticket Fairy account?:  No. They open the link from the email on any phone or computer, with no sign-in, and see only their own organisation's passes and people.

What happens after the date names close?:  The page stops taking new names and tells the contact to ask you. You can still add the person yourself in Accreditation, where a name added after the cut-off waits for your decision.

Can a team change a name after the pass is sent?:  No. Their page shows the pass as sent and asks them to contact you. To change the name, cancel the pass in Accreditation and issue it again. Before the pass is sent, they can change or remove the person themselves.

What if a team names more people than its allowance?:  The page adds people only while places are left, and says how many it could not add. Raise their **Number of passes** in the organisation, or in the pass group in Accreditation, to give them more.

Do the names go through my approval rules?:  Yes. A person that matches an approval rule shows as awaiting approval on the team's page until the people you named decide, and a declined person shows the reason the approver gave.

Can they add the people they brought last year?:  Yes. When the same contact email named people at your brand's earlier event, their page offers those people to add again in one tap.

What if two of us change the same organisation at once?:  The second save does not overwrite the first. The organisation reloads with your teammate's change, and you make yours again on it.

## Hast du noch eine Frage?

Buche eine Demo, und wir beantworten sie in einem Gespräch, passend zu deiner Art von Event. Oder erstelle dein Konto und sieh es dir selbst an.

   [Demo buchen](https://www.ticketfairy.com/de/event-ticketing/book-a-demo) [Kostenloses Konto erstellen](https://manage.ticketfairy.com/welcome)

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