Ticket Fairy Intelligence — AI Workforce for Live Events
Fai is a team of AI agents that works around the clock inside the Ticket Fairy Event Operating System. It reads every email thread, understands your event documents, joins your calls, and helps your team execute faster with human oversight where it matters.
Reads Gmail and Outlook inboxes
Analyzes contracts, riders & invoices
Joins Zoom, Meet, and Teams calls
Works 24/7, acts proactively
Give your team AI leverage before your next event
Priority onboarding for venues, promoters, and festivals. No commitment required.
Track conversations, contacts, and attachments across busy inboxes. Fai turns your email into prioritized to-do lists, suggested replies, and clear follow-ups so nothing important gets missed.
Incoming Email✉Artist Agent RE: DepositWire instructions attached✉Venue: Load-in ScheduleUpdated floor plan inside✉Insurance: COI RenewalPolicy expires in 5 daysFaiPrioritized ActionsURGENTProcess artist deposit wireHIGHReview updated floor planACTIONRenew insurance certificate+ Draft reply suggestedAttachments AnalyzedPDFInvoiceDWGFloor PlanAuto-linked to eventSummer Music FestivalAug 15-17, 2026
Incoming Email✉Artist Agent RE: Deposit✉Venue: Load-in Schedule✉Insurance: COI RenewalFaiPrioritized ActionsURGENTProcess artist deposit wireHIGHReview updated floor planACTIONRenew insurance certificateAttachments AnalyzedPDF InvoiceDWG Floor PlanAuto-linked to Summer Music FestivalAug 15-17, 2026
Document & Compliance Intelligence
Fai picks up contracts, riders, invoices, permits, and insurance docs from your inbox or uploads — and analyzes key details, deadlines, and potential issues so your team can act with confidence.
Support refunds, guest lists, vendor coordination, and day-of operations with decisions that understand your event. Fai helps teams handle thousands of moving parts with less manual effort and better control.
Operations Checklist✓Vendor deposits confirmed (4/4)Done✓Insurance COI renewedDoneGuest list finalized — 847 confirmedIn ProgressCatering headcount to vendorPendingSecurity brief distributedPendingEvent TimelineT-30dContracts signedT-14dPermits & insurance clearedT-3dAdvance day & load-inShow DayDoors, set times, settlementFai monitors 24/7Escalates blockersAuto-updates checklists
Operations Checklist✓Vendor deposits (4/4)Done✓Insurance COI renewedDoneGuest list — 847 confirmedIn ProgressCatering headcount to vendorPendingSecurity brief distributedPendingEvent TimelineT-30dContracts signedT-14dPermits and insurance clearedT-3dAdvance day and load-inShow DayDoors, set times, settlementFai monitors 24/7Escalates blockers
Meeting, Voice & Research Agents
Deploy Ticket Fairy meeting notetaker bots in Zoom, Google Meet, and Microsoft Teams, then convert discussions into action owners. Run practical research workflows like travel routing, hotel sourcing, and vendor discovery tied to event needs.
Meeting Notetaker🎥Fai Notetaker BotRecording & transcribing...ZoomMeetTeamsAuto-joins scheduled callsLive Transcript + ActionsSarah (Promoter)"We need the security plan by Friday"Mike (Venue Manager)"Load-in starts at 6am, 3 dock bays"Action Items Created➤ Security plan due Fri → Sarah➤ Confirm 6am load-in → MikeFull transcript searchableResearch Agent✈ Artist TravelLAX → JFK routing · 3 options found🏨 Hotel SourcingPer rider terms · 2mi radius venue🔍 Vendor DiscoveryLocal AV & staging companiesAI browses web for real results
Meeting Notetaker🎥 Fai Notetaker BotZoomMeetTeamsLive Transcript + ActionsSarah (Promoter)"We need the security plan by Friday"Mike (Venue Manager)"Load-in starts at 6am, 3 dock bays"Action Items Created➤ Security plan due Fri → Sarah➤ Confirm 6am load-in → MikeResearch Agent✈ Artist TravelLAX → JFK routing · 3 options found🏨 Hotel SourcingPer rider terms · 2mi radius venue🔍 Vendor DiscoveryLocal AV and staging companiesAI browses web for real results
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