# Run a conference on Ticket Fairy | Guías de Ticket Fairy

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# Run a conference on Ticket Fairy

Conference and summit teams sell a day or a whole programme, with a workshop place and a dinner seat on top, and every attendee arrives as a named delegate rather than a ticket number. You can build that from the conference template through to the arrivals report on the morning.

Set up delegate passes, workshops and a dinner, limit the places in each room, collect every attendee name, and get speakers, press and crew through the door.

Para:  Running a conference, summit or professional programme

Dura:  20 minutos

- [Start from the conference template](#step-1)
- [Group the passes by what they admit](#step-2)
- [Close the early bird on a date](#step-3)
- [Sell the workshops and the dinner as add-ons](#step-4)
- [Set arrival times for a room that fills](#step-5)
- [Ask for every delegate's name](#step-6)
- [Send the speakers and the press their passes](#step-7)
- [Give the crew one pass for the whole run](#step-8)
- [Email the people coming on one day](#step-9)
- [Watch the registration desk on the morning](#step-10)

## Antes de empezar

- You're a brand owner or admin. You need at least a curator login to send the speaker and press passes.
- You have the programme: which days, which rooms, and which sessions people have to book a place in.
- You know what a delegate can buy. A day, the full conference, a workshop place, a dinner seat, and whether students pay less.

1. ## Start from the conference template

   Create the event and pick **Conference**, then answer the two questions it asks about a student rate and a networking dinner. It builds a Standard pass, an Early bird pass at three quarters of the price, and a Workshop pass add-on, with attendee names already switched on.

   **Nota:** A comic con or expo starts from **Convention** instead, which builds weekend, day and VIP passes and can add an exhibitor booth.
           ![The conference template in Ticket Fairy, with its student rate and networking dinner questions](https://www.ticketfairy.com/embeds/posters/marketing-event-templates--conference.png)    Create event, template, Conference.
2. ## Group the passes by what they admit

   Create a category for each thing a delegate can buy, such as Full conference and Day one. Buyers then see two clear choices with the releases underneath, rather than one list of six passes.
           ![The Create Category dialog in Ticket Fairy, with the category name and its settings](https://www.ticketfairy.com/embeds/posters/marketing-ticket-categories--create-category.png)    Event, Tickets, Ticket Categories, Create.
3. ## Close the early bird on a date

   Under **Ticket availability**, give the early bird pass a sales end and the standard pass a sales start on the same day. A published cut-off gives delegates a reason to book this month rather than next.
          ![Ticket Fairy ticket availability section with a scheduled sales start and end](https://www.ticketfairy.com/embeds/posters/marketing-tickets--sale-window.png)    Event, Tickets, ticket type, Ticket availability.
4. ## Sell the workshops and the dinner as add-ons

   Select **Create Add-On** for each workshop and for the dinner, each with its own price and a stock set to the number of places in the room, so a workshop for thirty places closes to buyers once thirty delegates have taken one.

   **Nota:** Add-ons are bought in the same checkout as the pass, so a delegate leaves with the whole day booked in one payment.
          ![The Create Add-On form in Ticket Fairy, with name, price and stock](https://www.ticketfairy.com/embeds/posters/marketing-add-ons--new-add-on.png)    Tickets, Add-Ons, Create Add-On.
5. ## Set arrival times for a room that fills

   Turn on time slots for a pass whose room fills, then set **Max sales per slot** to the number of places each sitting holds. Delegates pick a time when they buy, and a full sitting closes to buyers while the others stay open.
           ![Ticket Fairy Time Slots dialog with a date range, opening times and a capacity for each slot](https://www.ticketfairy.com/embeds/posters/marketing-time-slots--generate.png)    Tickets, Create Ticket Type, Generate time slots.
6. ## Ask for every delegate's name

   Keep the template's requirement that each ticket carries the attendee's own name, so a company buying five passes names five people. Your door team and your attendee list then both show who is coming.
           ![Ticket Fairy event settings with the attendee name and identity requirements](https://www.ticketfairy.com/embeds/posters/marketing-event-settings--anti-scalping.png)    Event settings, Anti-Scalping/Fraud Settings.
7. ## Send the speakers and the press their passes

   Issue each speaker, chair and journalist a guest ticket on the pass they should hold. They scan in like a paying delegate and stay out of your revenue, and the issued list records who sent each one.
           ![Ticket Fairy Send Guest Tickets form with a recipient, ticket type and quantity](https://www.ticketfairy.com/embeds/posters/marketing-guest-tickets--send-guest-tickets.png)    Event, Guest Tickets.
8. ## Give the crew one pass for the whole run

   Issue the production team, the AV crew and the registration desk a multi-entry pass instead of a ticket per day. One barcode carries them through the whole run and can be stopped the moment a crew member leaves the team.
           ![The Create New Pass form in Ticket Fairy, with the pass type and the holder](https://www.ticketfairy.com/embeds/posters/marketing-passes--issue-a-pass.png)    Multi-Entry Passes, Create New Pass.
9. ## Email the people coming on one day

   Email the holders of one pass or one add-on when a room moves or a speaker changes, rather than everybody. A delegate who came for Thursday does not need Friday's running order.
           ![Ticket Fairy email composer with the audience selector](https://www.ticketfairy.com/embeds/posters/marketing-messaging--email-composer.png)    Event, Messaging, Send Email.
10. ## Watch the registration desk on the morning

    Open the check-in report while the doors are open to see arrivals by hour against what sold. A queue at nine and an empty desk at eleven tells you where to move your staff while the day is still running.
            ![Ticket Fairy check-in report showing arrivals through the day](https://www.ticketfairy.com/embeds/posters/marketing-check-in--hourly-report.png)    Event, Check-In.

## Prueba estos pasos en tu propio evento

Crea una cuenta gratis, monta tu evento y sigue los pasos de arriba en tu propio panel. Tarda unos minutos y no necesitas reservar una llamada comercial.

    Tu dirección de correo electrónico    [Crear una cuenta gratis](https://manage.ticketfairy.com/welcome) [Reserva una demo](https://www.ticketfairy.com/es/event-ticketing/book-a-demo)

Sin cuotas de alta. Sin cuota mensual obligatoria. Sin tarjeta de crédito.

## O deja que lo hagan por ti

Fai, the assistant inside your dashboard, can build the event from the conference template and answer the questions it asks. She shows you the passes and add-ons she means to create before she creates them.

### En tu panel, con Fai

Set up a two day conference called \<EVENT NAME\> on \<DATES\> at \<VENUE\>, with a student rate and a networking dinner, and show me the passes before you create them

## Deja que Fai lo haga por ti

Fai trabaja dentro de tu panel de Ticket Fairy. Crea tu cuenta, abre Fai y pega la instrucción de arriba.

   [Crear una cuenta gratis](https://manage.ticketfairy.com/welcome) [Reserva una demo](https://www.ticketfairy.com/es/event-ticketing/book-a-demo)

Sin cuotas de alta. Sin cuota mensual obligatoria. Sin tarjeta de crédito.

## Offer a workshop only to the delegates it is for

Limit an add-on to the passes that may buy it, so a masterclass for full-conference delegates never appears to a delegate holding a day pass. The checkout hides it rather than refusing it at the end.

       ![Ticket Fairy add-on form limited to certain ticket types](https://www.ticketfairy.com/embeds/posters/marketing-add-ons--ticket-restrictions.png)    Tickets, Add-Ons, ticket restrictions.

Fai lists your add-ons and which passes each one is open to. Changing the limit is yours to do on the page.

### En tu panel, con Fai

For \<EVENT NAME\>, list my add-ons and say which ticket types can buy each one

## Run next year from this year

Duplicate the event once the dates are set, and the passes, categories, add-ons and settings come with it. Next year's conference is mostly this year's with new dates.

Fai reads last year's event so you can see what it held before you copy it. Duplicating it is yours to do on the page.

### En tu panel, con Fai

Show me the ticket types, add-ons and settings on \<LAST YEAR EVENT NAME\>

## Preguntas que puedes tener

Should I set my workshops up as sessions?:  Not for anything you charge for. A delegate cannot buy a paid session yet, though a session that comes free with a pass can be booked today. Sell a paid workshop as an add-on with the number of places in the room as its stock, which is what the conference template does.

Can a company buy a block of passes on one invoice?:  Yes, with group bookings: one company contact agrees the passes and the price, receives one invoice with your purchase order and payment terms on it, and each delegate then claims their own pass. Ask us to switch it on for your brand before you promise it to a company. Add-ons cannot yet be assigned to individual delegates.

How do I collect job titles and dietary needs?:  Add your own checkout questions to the event and the answers stay with the booking, so they come out with your attendee list. Ask only what your team will read, because every extra question costs you completed checkouts.

We have exhibitors. Where do booths go?:  A booth is a table type, priced for the stand and sold with the number of staff passes it includes. The convention template creates one for you when you answer yes to its exhibitor question.

The keynote room is smaller than the conference. How do I cap it?:  Give that pass time slots with the room's capacity on each sitting, so delegates reserve a time rather than turning up to a full room. This is the same setting museums use for timed entry.

## ¿Todavía tienes una pregunta?

Reserva una demo y te la respondemos en una llamada, sobre tu tipo de evento. O crea tu cuenta y compruébalo por ti mismo.

   [Reserva una demo](https://www.ticketfairy.com/es/event-ticketing/book-a-demo) [Crear una cuenta gratis](https://manage.ticketfairy.com/welcome)

Sin cuotas de alta. Sin cuota mensual obligatoria. Sin tarjeta de crédito.

## Guías relacionadas

- [Más formas de usar Ticket Fairy](https://www.ticketfairy.com/es/event-ticketing/conference-ticketing-software)
- [Sell parking, camping and merchandise with your tickets](https://www.ticketfairy.com/es/guides/sell-add-ons-with-your-tickets)
- [Sell timed-entry tickets for an attraction, exhibition or food event](https://www.ticketfairy.com/es/guides/sell-timed-entry-tickets)
- [Group your tickets into categories](https://www.ticketfairy.com/es/guides/group-your-tickets-into-categories)
- [Send free tickets to your guest list](https://www.ticketfairy.com/es/guides/issue-guest-tickets)
- [Issue reusable event passes to crew and artists](https://www.ticketfairy.com/es/guides/issue-entry-passes-to-your-crew)
- [Email the people who bought tickets to your event](https://www.ticketfairy.com/es/guides/email-your-buyers)
- [Duplicate an event](https://www.ticketfairy.com/es/guides/duplicate-an-event)
- [Run ticketing for a music festival](https://www.ticketfairy.com/es/guides/run-a-music-festival)
- [Gestiona la venta de entradas para un espectáculo de comedia o artes escénicas](https://www.ticketfairy.com/es/guides/run-a-comedy-or-performing-arts-show)
- [Run ticketing for a nightclub](https://www.ticketfairy.com/es/guides/run-a-nightclub)
- [Gestiona la venta de entradas para una noche de club](https://www.ticketfairy.com/es/guides/run-a-club-night)
- [Todas las guías de Ticket Fairy](https://www.ticketfairy.com/es/guides)

## Hazlo en tu propio evento

Crea tu cuenta, monta tu evento y sigue los pasos en tu propio panel. No necesitas reservar una llamada comercial.

  [Crear una cuenta gratis](https://manage.ticketfairy.com/welcome) [Reserva una demo](https://www.ticketfairy.com/es/event-ticketing/book-a-demo)

## Vende entradas con Ticket Fairy

Todo lo que ves en estas guías está en tu panel desde el día en que te registras.

- Monta tu evento en minutos
- Los eventos gratuitos son gratis
- Fai, tu copiloto, viene incluida

 [Crear una cuenta gratis](https://manage.ticketfairy.com/welcome)

Sin cuotas de alta. Sin cuota mensual obligatoria. Sin tarjeta de crédito.

## Míralo en una llamada

Reserva una demo y te mostramos cómo Ticket Fairy gestiona tu tipo de evento.

 [Reserva una demo](https://www.ticketfairy.com/es/event-ticketing/book-a-demo) [Más formas de usar Ticket Fairy](https://www.ticketfairy.com/es/event-ticketing/conference-ticketing-software)

### Consejos para vender más entradas

Consejos prácticos de organizadores que agotan entradas, y cada guía nueva en cuanto se publica.

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