---
title: "Work out the backline and production to hire for your event | Guías de Ticket Fairy"
description: "Turn every act's technical rider into one backline hire list for your event, add the PA, lighting, staging and power you hire yourself, and see how many of each item to hire across every stage and day. Gear that can be reused on other days is hired once for the busiest day, and what a stage already has or you already own comes off the number."
canonical: "https://www.ticketfairy.com/es/guides/work-out-the-backline-and-production-to-hire-for-your-event"
---

# Work out the backline and production to hire for your event | Guías de Ticket Fairy

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guías](https://www.ticketfairy.com/es/guides)
3. Work out the backline and production to hire for your event

Gestionar la producción

# Work out the backline and production to hire for your event

Festival production managers and promoters add up CDJs, amps and drum kits from dozens of riders, then work out by hand what can move between stages and days. Hire and shopping reads the riders for you and works out one number for each item, so you hire what the show needs and nothing twice.

Turn every act's technical rider into one backline hire list for your event, add the PA, lighting, staging and power you hire yourself, and see how many of each item to hire across every stage and day. Gear that can be reused on other days is hired once for the busiest day, and what a stage already has or you already own comes off the number.

Para:  Working out how much equipment to hire for a festival or multi-stage event

Dura:  8 minutos

- [Open Hire and shopping](#step-1)
- [Choose the list](#step-2)
- [Read how the number was worked out](#step-3)
- [Set whether an item can be reused](#step-4)
- [Add production hire yourself](#step-5)
- [Review a rider that changed](#step-6)
- [Mark where each order stands](#step-7)

## Antes de empezar

- You are an owner, admin or producer on the event. The event's **Operations** page opens for those roles only.
- Your acts are booked with their set times, and their technical riders are in Advancing, so each item lands on the right stage and day.

1. ## Open Hire and shopping

   Open the event, select **Operations**, then select **Hire and shopping** in the list of sections.

   **Nota:** The totals at the top show how many items are still to order, the estimated cost and the units reuse saves. If Hire and shopping is not in the list, select **More sections** and open it there.
          ![Ticket Fairy backline hire list for a festival, with CDJs, mixers, a drum kit, drumheads and guitar amps, how many to hire, each item's supplier and where each order stands](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--backline.png)    Backline hire, worked out from the riders.
2. ## Choose the list

   Choose a list at the top of Hire and shopping.

   - **Production hire**: What you hire yourself, such as the PA, lighting, screens, staging and power.
   - **Backline hire**: The instruments and DJ equipment the acts' technical riders ask for. Fai fills it as the riders arrive.
   - **Shopping list**: What to buy for the dressing rooms, from the hospitality riders and your standard packages.
3. ## Read how the number was worked out

   On an item, open **How we worked this out**.

   **Nota:** Each day and stage shows what is needed, what is already on the stage and what to hire. Acts on one stage and day share, so the busiest act's need counts, and an act that needs its own adds on top.
          ![Ticket Fairy backline item for CDJs opened to how the number was worked out, day by day on the main stage, with one already on the stage and reuse saving three units](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--worked-out.png)    How the number of CDJs was worked out.
4. ## Set whether an item can be reused

   On the item, turn **Can be reused on other days** on for gear, or off for things that get used up.

   **Nota:** Reusable gear is hired once, for the busiest day on each stage, for the whole hire period. Things that get used up, such as drumheads, strings or tape, add up every day they are needed.
   **Consejo:** Turn on **Can move between stages** for gear one crew moves where it is needed, so only the busiest day across all stages counts.
5. ## Add production hire yourself

   Choose Production hire, select **Add item**, enter **What is needed** and **How many**, choose **Where** and the **Days needed**, then select **Add**.

   **Nota:** Under **More details: supplier, price and category**, add the supplier and price now or later. An item with the same name as one on the list joins it instead of adding a second.
          ![Ticket Fairy dialog to add production hire, with what is needed, how many, the stage, the days and more details for supplier and price](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--add-item.png)    Add production hire.
6. ## Review a rider that changed

   Open an item marked **Rider changed: review**, then select **Use the rider** or **Keep ours** on the need.

   **Nota:** A rider change never overwrites a need your team changed by hand; it waits here for you. Select **Change the rider** to correct the rider itself on the act's advance.
          ![Ticket Fairy CDJ hire item with each act's need quoted from their rider, a rider change to review, what is already on the stage and the item's history](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--line.png)    One item, with a rider change to review.
7. ## Mark where each order stands

   In the item, under **Where the order stands**, select the next step, such as Mark as Quoted or Mark as Ordered.

   **Nota:** An item goes from To order to Quoted, Ordered, Confirmed, Delivered and Returned, and can be cancelled at any open step. Items marked ordered count as committed costs in Budget.

## Prueba estos pasos en tu propio evento

Crea una cuenta gratis, monta tu evento y sigue los pasos de arriba en tu propio panel. Tarda unos minutos y no necesitas reservar una llamada comercial.

    Tu dirección de correo electrónico    [Crear una cuenta gratis](https://manage.ticketfairy.com/welcome) [Reserva una demo](https://www.ticketfairy.com/es/event-ticketing/book-a-demo)

Sin cuotas de alta. Sin cuota mensual obligatoria. Sin tarjeta de crédito.

## O deja que lo hagan por ti

Fai reads the hire lists with how each number was worked out, adds an item or a need, changes an item's details, reuse or status, answers a rider change and puts one item under another. She shows you each change and waits for your yes first. She also reads riders as they change and suggests adding items she finds in production documents you upload.

### En tu panel, con Fai

How many CDJs do we need to hire for \<EVENT NAME\>, and which acts need them on which days?

## Deja que Fai lo haga por ti

Fai trabaja dentro de tu panel de Ticket Fairy. Crea tu cuenta, abre Fai y pega la instrucción de arriba.

   [Crear una cuenta gratis](https://manage.ticketfairy.com/welcome) [Reserva una demo](https://www.ticketfairy.com/es/event-ticketing/book-a-demo)

Sin cuotas de alta. Sin cuota mensual obligatoria. Sin tarjeta de crédito.

## Change the hire period

1. ### Set the load-in and load-out days

   Select **Hire period**, enter **Days before (load-in)** and **Days after (load-out)**, then select **Save**.

   **Nota:** Every item's hire runs from its first day minus the days before to its last day plus the days after, 1 and 1 unless you change them. Per-day prices use the same days.
          ![Ticket Fairy hire period dialog with one load-in day before and one load-out day after](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--hire-period.png)    The hire period.

Fai changes the hire period when you ask, after you confirm.

### En tu panel, con Fai

Give every hire at \<EVENT NAME\> two load-in days before the first day

## Put one item under another

1. ### Join the two items

   Open the item a rider named differently, choose the item it is the same as under **This is the same item as…**, then select **Put it under** and confirm.

   **Nota:** Every need moves to the item you chose. Fai remembers the name for your brand, so the next rider that says it lands on the right item.

Fai puts one item under another when you ask, after you confirm.

### En tu panel, con Fai

CDJ3000 and Pioneer CDJ-3000 are the same thing at \<EVENT NAME\>, put them together

## Preguntas que puedes tener

Why is the number to hire lower than the acts asked for?:  Acts on one stage and day share, reusable gear is hired once for the busiest day, and what is already on the stage or in your own kit comes off. **How we worked this out** on the item shows each part of the sum.

How does the list know what a stage already has?:  From the stage's technical specs in Stages, read line by line like a rider, and from what you own in Kit and equipment. Change them there and the list updates.

Some rider lines did not make it onto the list. Why?:  A line that is not clear enough to count, or that says the act brings its own gear, is left off. The list says how many lines were unclear, and **Open Advancing** takes you to the rider to check them.

An act has no set time yet. Does its gear count?:  Yes, on top of the rest until it has a day, because it could play at the same time as any other act. The list says how many acts are waiting for a time.

Does the hire list add to my budget?:  Items marked ordered count as committed costs in Budget. An item on a purchase order counts there once, and an act's backline cost recorded in its booking costs counts instead of the list's share for that act.

What if a teammate changes the same item at once?:  The second save does not overwrite the first. The item reloads with your teammate's change, and you make yours again on it.

## ¿Todavía tienes una pregunta?

Reserva una demo y te la respondemos en una llamada, sobre tu tipo de evento. O crea tu cuenta y compruébalo por ti mismo.

   [Reserva una demo](https://www.ticketfairy.com/es/event-ticketing/book-a-demo) [Crear una cuenta gratis](https://manage.ticketfairy.com/welcome)

Sin cuotas de alta. Sin cuota mensual obligatoria. Sin tarjeta de crédito.

## Guías relacionadas

- [Más formas de usar Ticket Fairy](https://www.ticketfairy.com/features)
- [Send your event hire lists to suppliers](https://www.ticketfairy.com/es/guides/send-your-hire-lists-to-suppliers)
- [Build a dressing-room shopping list from your event's artist riders](https://www.ticketfairy.com/es/guides/build-a-dressing-room-shopping-list-from-artist-riders)
- [Advance your performers before the show](https://www.ticketfairy.com/es/guides/advance-your-performers-before-the-show)
- [Run your event from its Today page](https://www.ticketfairy.com/es/guides/run-your-event-from-its-today-page)
- [Find any performer, stage or day on your event](https://www.ticketfairy.com/es/guides/find-any-performer-stage-or-day-on-your-event)
- [Build the running order for your event day](https://www.ticketfairy.com/es/guides/plan-your-event-production)
- [Registra cada contratación de artistas para tu evento](https://www.ticketfairy.com/es/guides/book-and-brief-your-artists)
- [Mantén en marcha las tareas de tu evento](https://www.ticketfairy.com/es/guides/keep-your-event-tasks-on-track)
- [Balance your event team's workload](https://www.ticketfairy.com/es/guides/balance-your-event-teams-workload)
- [Read your event's email in one inbox](https://www.ticketfairy.com/es/guides/read-your-event-email-in-one-inbox)
- [Take notes on your event calls with Fai](https://www.ticketfairy.com/es/guides/take-notes-on-your-event-calls-with-fai)
- [Choose what Fai does on your event](https://www.ticketfairy.com/es/guides/choose-what-fai-does-on-your-event)
- [Choose how your event emails look](https://www.ticketfairy.com/es/guides/choose-how-your-event-emails-look)
- [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/es/guides/keep-rider-lists-and-notes-for-your-artists)
- [Set each performer's guest list, hotel and meal allowances for your event](https://www.ticketfairy.com/es/guides/set-each-performers-allowances-and-travel-party)
- [Fill in each performer's advance for your event from tour books, riders and emails](https://www.ticketfairy.com/es/guides/fill-in-advances-from-tour-books-riders-and-emails)
- [Keep track of where your event's artists and crew are staying](https://www.ticketfairy.com/es/guides/book-travel-and-accommodation-for-your-artists)
- [Share your event's rooming lists with hotels and pickups with drivers](https://www.ticketfairy.com/es/guides/share-rooming-lists-with-hotels-and-pickups-with-drivers)
- [Plan your artists' pickups with drivers and vehicles for your event](https://www.ticketfairy.com/es/guides/plan-artist-pickups-with-drivers-and-vehicles)
- [Plan your run of show and who calls it](https://www.ticketfairy.com/es/guides/plan-your-run-of-show-and-who-calls-it)
- [Check your running order for clashes before show day](https://www.ticketfairy.com/es/guides/check-your-running-order-for-clashes-before-show-day)
- [Share day sheets with your event's on-site teams](https://www.ticketfairy.com/es/guides/share-day-sheets-with-your-on-site-teams)
- [Call your show live on show day](https://www.ticketfairy.com/es/guides/call-your-show-live-on-show-day)
- [Book dressing rooms and plan build and break days for your event](https://www.ticketfairy.com/es/guides/book-dressing-rooms-and-plan-build-and-break-days)
- [Apartar fechas para espectáculos en tu espacio](https://www.ticketfairy.com/es/guides/hold-dates-for-shows-at-your-venue)
- [Make an offer to an artist's agent for your show](https://www.ticketfairy.com/es/guides/make-an-offer-to-an-artists-agent)
- [Handle the contract, invoice and riders an artist's agent sends for your event](https://www.ticketfairy.com/es/guides/handle-the-contract-invoice-and-riders-an-agent-sends-back)
- [Settle a show with an artist after your event](https://www.ticketfairy.com/es/guides/settle-a-show-with-an-artist)
- [Send your event contracts and get them signed online](https://www.ticketfairy.com/es/guides/send-contracts-and-get-them-signed-online)
- [Raise purchase orders and track what your event owes](https://www.ticketfairy.com/es/guides/raise-purchase-orders-and-track-what-your-event-owes)
- [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/es/guides/take-trader-applications-for-your-event)
- [Review act and talk applications for your event with your team](https://www.ticketfairy.com/es/guides/review-act-and-talk-applications-with-your-team)
- [Get your traders ready for show day](https://www.ticketfairy.com/es/guides/get-your-traders-ready-for-show-day)
- [Collect insurance and certificates from your event's outside teams](https://www.ticketfairy.com/es/guides/collect-insurance-and-certificates-from-your-outside-teams)
- [Draw your event site map and share it](https://www.ticketfairy.com/es/guides/draw-your-event-site-map-and-share-it)
- [Book delivery times for your event and check vehicles in at the gate](https://www.ticketfairy.com/es/guides/book-delivery-times-and-check-vehicles-in-at-the-gate)
- [Build your event rota and check staff in](https://www.ticketfairy.com/es/guides/build-your-event-rota-and-check-staff-in)
- [Issue accreditation passes for your event](https://www.ticketfairy.com/es/guides/issue-accreditation-passes-for-your-event)
- [Let outside teams name their own people for event passes](https://www.ticketfairy.com/es/guides/let-outside-teams-name-their-own-people-for-passes)
- [Choose who approves accreditation requests for your event](https://www.ticketfairy.com/es/guides/choose-who-approves-accreditation-requests)
- [Recruit volunteers for your event](https://www.ticketfairy.com/es/guides/recruit-volunteers-for-your-event)
- [Approve or decline accreditation requests for your event](https://www.ticketfairy.com/es/guides/approve-or-decline-accreditation-requests-for-your-event)
- [Give your event volunteers their own page and track their hours](https://www.ticketfairy.com/es/guides/give-volunteers-their-own-page-and-track-hours)
- [Hand out accreditation passes at your event desk](https://www.ticketfairy.com/es/guides/hand-out-accreditation-passes-at-your-desk)
- [Give crew meals at your event meal desk](https://www.ticketfairy.com/es/guides/give-crew-meals-at-your-meal-desk)
- [Report and handle incidents at your event](https://www.ticketfairy.com/es/guides/report-and-handle-incidents-at-your-event)
- [Hand out radios and kit to your event crew](https://www.ticketfairy.com/es/guides/hand-out-radios-and-kit-to-your-event-crew)
- [Let outside teams order kit and equipment for your event](https://www.ticketfairy.com/es/guides/let-outside-teams-order-kit-and-equipment-for-your-event)
- [Handle lost property at your event](https://www.ticketfairy.com/es/guides/handle-lost-property-at-your-event)
- [Get hire suppliers to confirm orders and count deliveries for your event](https://www.ticketfairy.com/es/guides/get-hire-suppliers-to-confirm-orders-and-count-deliveries)
- [Keep a risk register for your event](https://www.ticketfairy.com/es/guides/keep-a-risk-register-for-your-event)
- [Message the crew, volunteers and traders working on your event](https://www.ticketfairy.com/es/guides/message-the-people-working-on-your-event)
- [Send your event lists to your team on a schedule](https://www.ticketfairy.com/es/guides/send-your-event-lists-to-your-team-on-a-schedule)
- [Publish your event line-up and set times](https://www.ticketfairy.com/es/guides/publish-your-line-up-and-set-times)
- [Ask attendees for feedback after your event](https://www.ticketfairy.com/es/guides/ask-attendees-for-feedback-after-your-event)
- [Plan next year's event from your attendee feedback](https://www.ticketfairy.com/es/guides/plan-next-year-from-your-attendee-feedback)
- [Hold hotel rooms for your event's artists and crew](https://www.ticketfairy.com/es/guides/hold-hotel-rooms-for-your-artists-and-crew)
- [Devuelve las habitaciones de hotel sin usar de tu evento antes de la fecha de liberación](https://www.ticketfairy.com/es/guides/give-unused-hotel-rooms-back-before-the-release-date)
- [Sell hotel rooms to your ticket buyers from a hotel block](https://www.ticketfairy.com/es/guides/sell-hotel-rooms-to-your-ticket-buyers-from-a-hotel-block)
- [Copy the setup of your last event into your next one](https://www.ticketfairy.com/es/guides/copy-the-setup-of-your-last-event-into-your-next-one)
- [Compare your ticket sales with your last event](https://www.ticketfairy.com/es/guides/compare-your-ticket-sales-with-your-last-event)
- [See the all-in cost of each act on your event](https://www.ticketfairy.com/es/guides/see-the-all-in-cost-of-each-act-on-your-event)
- [See what your brand spends across its events](https://www.ticketfairy.com/es/guides/see-what-your-brand-spends-across-its-events)
- [Show your traders in a directory on your website](https://www.ticketfairy.com/es/guides/show-your-traders-in-a-directory-on-your-website)
- [Place your traders on pitches on your event site map](https://www.ticketfairy.com/es/guides/place-your-traders-on-pitches-on-your-site-map)
- [Check your traders' takings after your event and invoice their share of sales](https://www.ticketfairy.com/es/guides/check-trader-takings-and-invoice-a-share-of-sales)
- [Share a power sheet with your event electrician](https://www.ticketfairy.com/es/guides/share-a-power-sheet-with-your-electrician)
- [Give exhibitors a lead scanner for their booth at your event](https://www.ticketfairy.com/es/guides/give-exhibitors-a-lead-scanner-for-their-booth)
- [Let exhibitors follow up their event leads and see their results](https://www.ticketfairy.com/es/guides/let-exhibitors-follow-up-their-leads-and-see-results)
- [Send event document packs to your performers, traders and crew](https://www.ticketfairy.com/es/guides/send-document-packs-to-your-performers-traders-and-crew)
- [Send contracts to many performers, traders or suppliers for your event at once](https://www.ticketfairy.com/es/guides/send-contracts-to-many-performers-traders-or-suppliers-at-once)
- [Offer open shifts on your event rota to crew and volunteers](https://www.ticketfairy.com/es/guides/offer-open-shifts-to-your-crew-and-volunteers)
- [Find the crew and volunteers who work your events](https://www.ticketfairy.com/es/guides/find-the-crew-and-volunteers-who-work-your-events)
- [Give your event crew one page for all their shifts](https://www.ticketfairy.com/es/guides/give-your-crew-one-page-for-all-their-shifts)
- [Let event staff work a desk from their phone with a desk link](https://www.ticketfairy.com/es/guides/let-event-staff-work-a-desk-from-their-phone)
- [Check accreditation passes in and out at your event staff gates](https://www.ticketfairy.com/es/guides/check-passes-in-and-out-at-your-staff-gates)
- [Collect crew certificates and licences before they work an event shift](https://www.ticketfairy.com/es/guides/collect-crew-certificates-before-they-work-a-shift)
- [Run a safety induction for everyone who works your event](https://www.ticketfairy.com/es/guides/run-a-safety-induction-for-everyone-who-works-your-event)
- [Plan crew meal times and food needs for your event](https://www.ticketfairy.com/es/guides/plan-crew-meal-times-and-food-needs-for-your-event)
- [Charge outside teams for the crew meals they eat at your event](https://www.ticketfairy.com/es/guides/charge-outside-teams-for-their-crew-meals)
- [Registrar a los asistentes e imprimir gafetes con sus nombres en el mostrador de registro del evento](https://www.ticketfairy.com/es/guides/check-in-attendees-and-print-badges-at-registration)
- [Set up a self-service check-in kiosk for your event](https://www.ticketfairy.com/es/guides/set-up-a-self-service-check-in-kiosk-for-your-event)
- [Agrega a todas las personas que envíen el formulario de tu evento a tus voluntarios, comerciantes o equipo técnico](https://www.ticketfairy.com/es/guides/add-form-applicants-to-your-event-teams)
- [Todas las guías de Ticket Fairy](https://www.ticketfairy.com/es/guides)

## Hazlo en tu propio evento

Crea tu cuenta, monta tu evento y sigue los pasos en tu propio panel. No necesitas reservar una llamada comercial.

  [Crear una cuenta gratis](https://manage.ticketfairy.com/welcome) [Reserva una demo](https://www.ticketfairy.com/es/event-ticketing/book-a-demo)

## Vende entradas con Ticket Fairy

Todo lo que ves en estas guías está en tu panel desde el día en que te registras.

- Monta tu evento en minutos
- Los eventos gratuitos son gratis
- Fai, tu copiloto, viene incluida

 [Crear una cuenta gratis](https://manage.ticketfairy.com/welcome)

Sin cuotas de alta. Sin cuota mensual obligatoria. Sin tarjeta de crédito.

## Míralo en una llamada

Reserva una demo y te mostramos cómo Ticket Fairy gestiona tu tipo de evento.

 [Reserva una demo](https://www.ticketfairy.com/es/event-ticketing/book-a-demo) [Más formas de usar Ticket Fairy](https://www.ticketfairy.com/features)

### Consejos para vender más entradas

Consejos prácticos de organizadores que agotan entradas, y cada guía nueva en cuanto se publica.

Respetamos tu privacidad. Cancela cuando quieras.