---
title: "Event Budget, Artist Costs and Brand Spend Tracking"
description: "See what each act really costs, keep one budget your whole team trusts, and compare your spending and ticket sales across your events and with your last edition."
canonical: "https://www.ticketfairy.com/event-operating-system/budget-and-costs"
---

# Event Budget, Artist Costs and Brand Spend Tracking

1. [Event Operating System](https://www.ticketfairy.com/event-operating-system)
2. Budget & costs

# Know What Every Act and Every Event Really Costs

See the all-in cost of each act, from the fee to the hotel and backline, and keep one budget that your event's Budget page and the Event Operating System share. See what your brand spends across all its events, and how ticket sales compare with your last edition at the same point.

  [Book a Live Demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

- The real cost of every act
- One budget for your whole team
- Your sales pace against your last edition

   ![Ticket Fairy Event Operating System: Budget & costs](https://www.ticketfairy.com/embeds/posters/marketing-event-act-costs--spend.png)

## See the All-In Cost of Every Act

Each performer page adds up what the act costs: the fee, the agency fee on the offer, each trip, the hotel stay, per diems, backline and their share of hire, with a total for each currency. Enter a trip's cost or a stay's room rate where one is missing, and the same figures reach your budget and the show's settlement.

- **All-in cost**: on each performer page
- **Each currency on its own**: totals are never mixed across currencies
- **Same figures everywhere**: your budget and the settlement read the same costs

    ![Ticket Fairy Event Operating System: See the All-In Cost of Every Act](https://www.ticketfairy.com/embeds/posters/marketing-event-act-costs--all-in-cost.png)

## Keep One Budget Your Whole Team Trusts

Your event's Budget page and the Budget in the Event Operating System are the same budget, so everyone sees the same figures. Plan each section, record actual costs as they come in, and see approved purchase orders, booking costs and ordered hire as committed costs beside them. Artists and talent, sponsors, accessibility and traders suggest a total from your own records.

- **Planned and actual**: the difference for each section
- **Committed costs**: purchase orders, bookings and ordered hire
- **Suggested totals**: from your acts, sponsors and traders

    ![Ticket Fairy Event Operating System: Keep One Budget Your Whole Team Trusts](https://www.ticketfairy.com/embeds/posters/marketing-event-budget--budget.png)

## See What Your Brand Spends and How This Year Compares

The Spend tab of your brand's Event Operations shows planned and recorded costs across your events for a period, by budget section and supplier, with the cost per person scanned in at the door. On each event, Compared with last time shows tickets sold against your last edition at the same number of days before the start, and after the event, no-shows and how fast people arrived.

- **Brand spend**: every event in a period, by section and supplier
- **Cost per checked-in attendee**: from the people scanned in at your doors
- **Compared with last time**: on the event's Statistics page and on Today

    ![Ticket Fairy Event Operating System: See What Your Brand Spends and How This Year Compares](https://www.ticketfairy.com/embeds/posters/marketing-event-comparison--statistics.png)       [Book Demo Call](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Get Started for Free](https://manage.ticketfairy.com/registration)

## Plan, Track and Compare Every Cost

- ### All-in cost per act

  Fee, agency fee, travel, hotel, per diems, backline and hire for each act, with where each figure came from.
- ### Agency fees

  Add the agency fee to an offer as an amount or a share of the fee, and it counts in the act's cost.
- ### One budget

  The same budget on your event's Budget page and in the Event Operating System, with planned and actual costs by section.
- ### Committed costs

  Approved purchase orders, booking costs and ordered hire lines show beside your plan.
- ### Payments due

  Every deposit, balance and supplier payment by the date it is due.

  [Learn more](https://www.ticketfairy.com/event-operating-system/contracts-and-payments)
- ### Settlements

  Each settlement reads the same costs as the act's all-in cost.
- ### Brand spend

  Planned and recorded costs across your brand's events for any period, by section and supplier.
- ### Compared with last time

  Tickets sold, share of capacity and arrivals against your last edition.

## See Your Costs and Compare Your Events Step by Step

- [See the all-in cost of each act on your event](https://www.ticketfairy.com/guides/see-the-all-in-cost-of-each-act-on-your-event)
- [See what your brand spends across its events](https://www.ticketfairy.com/guides/see-what-your-brand-spends-across-its-events)
- [Compare your ticket sales with your last event](https://www.ticketfairy.com/guides/compare-your-ticket-sales-with-your-last-event)
- [Raise purchase orders and track what your event owes](https://www.ticketfairy.com/guides/raise-purchase-orders-and-track-what-your-event-owes)
- [Settle a show with an artist after your event](https://www.ticketfairy.com/guides/settle-a-show-with-an-artist)

## Questions About Budgets and Costs

### Budget & costs

#### Are amounts in different currencies added together?

Not on an act's all-in cost or your brand's spend. Each currency has its own total there, and amounts are never converted or added across currencies.

#### Which event does Compared with last time use?

Ticket Fairy suggests your last edition: the same name without the year, about a year earlier, at the same venue. Owners, admins and producers can choose another of your brand's events or turn the comparison off. Another brand's figures are never used.

#### Where does the cost per checked-in attendee come from?

From the actual costs your team records in each event's budget and the people scanned in at its doors. Only events with both count.

#### Do empty rooms in a hotel block count in an act's cost?

No. An act counts only the nights and rooms of its own stay. Empty rooms are a cost of the block, shown in the block itself.

                [Previous **Contracts & payments**](https://www.ticketfairy.com/event-operating-system/contracts-and-payments) [Next **Venue operations**](https://www.ticketfairy.com/event-operating-system/venue-operations)

Ticket Fairy in full: [ticketing platform for event organisers](https://www.ticketfairy.com/event-ticketing/), with the features, pricing and support behind this page.

## Ready to Build a Stronger Event Business?

Book a live demo and we will switch the Event Operating System on for your events and set up the first one with your team.

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## Book a demo call

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The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. Ticket Fairy Capital financing is provided by third-party private credit partners. The Ticket Fairy, Inc. does not make credit decisions, and all funding terms, approvals and conditions are determined by those lending partners.

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This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)