1. Event Operating System
  2. Exhibitors & sponsors

Give Exhibitors and Sponsors Results They Can See

Booth staff capture visitors from a link on their own phone, rate each visitor and add notes. Each exhibitor gets their own page to manage booth staff, download leads, approve the follow-up emails Fai drafts and see their results. Sponsors see their deliverables and their tracking link results on their page.

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  • Leads captured at every booth
  • Follow-ups drafted by Fai
  • Results each exhibitor and sponsor can see
Ticket Fairy Event Operating System: Exhibitors & sponsors

Capture Every Visitor at the Booth

Give each exhibitor's booth staff a lead scanner link that works on their own phone without an account. Staff scan a visitor's ticket or badge with a USB or Bluetooth scanner, or enter its code, then rate the visitor in the exhibitor's own words and add notes. Scans taken without a connection are sent later, and when a visitor says they do not want contact, their email and phone are hidden at once.

  • Lead scanner link: one for each staff member or one for the booth
  • Ratings in their words: such as Ready to buy, Follow up or Just looking
  • Contact choices kept: details hidden for anyone who says no
Ticket Fairy Event Operating System: Capture Every Visitor at the Booth

Help Exhibitors Follow Up and See Their Return

On their own page, each exhibitor adds booth staff and scanner links, downloads their leads and approves the follow-up emails Fai drafts from the booth notes. The emails go out in your name with replies to the exhibitor, and every one has a link to stop further emails. Results show leads by rating, follow-ups sent, who met the most visitors, tracking link clicks and sales, and the share of checked-in people they met.

  • Exhibitor page: booth staff, leads and follow-ups
  • Follow-ups drafted by Fai: approved by the exhibitor before they go
  • Results: leads, clicks, sales and people met
Ticket Fairy Event Operating System: Help Exhibitors Follow Up and See Their Return

Look After Every Exhibitor and Sponsor

  • Lead scanner links

    Make scanner links in Exhibitors or in the Desks section, each for one exhibitor at your event.

  • Ratings and notes

    Staff rate visitors in the exhibitor's own words and add notes, and a second scan adds to the same lead.

  • Exhibitor page

    Each exhibitor manages booth staff and scanner links, downloads leads and approves follow-ups.

  • Follow-up emails

    Fai drafts follow-ups from the booth notes, sent once in your name with replies to the exhibitor.

  • Results

    Leads by rating, follow-ups sent, tracking link clicks and sales, and the share of checked-in people met.

  • Exhibitors

    Keep each exhibitor's category, tier, booth number and size, agreement and setup.

  • Sponsors

    Track each sponsor from first contact to fulfilled, with cash and in-kind values, and turn deliverables into tasks.

  • Sponsor page

    Sponsors linked to an outside team see their deliverables and tracking link results on their page.

  • Copy from last event

    Bring your exhibitors into the next edition, without their leads or staff.

Set Up Lead Scanners and Exhibitor Follow-Ups Step by Step

Questions About Exhibitors and Sponsors

Exhibitors & sponsors

Not yet. Staff scan with a USB or Bluetooth scanner, or enter the code on the ticket or badge.

Yes, in their order confirmation once your event has a working scanner link. People who ordered before the first scanner link was made are not told by email, so tell them another way, for example in a pre-event email.

Until the day after your event ends, unless you stop it first. It opens one exhibitor's scanner at your event and nothing else.

Up to 50 at a time and 200 a day, only to visitors who can be contacted. A visitor who already has a follow-up does not get another.

Ticket Fairy in full: online ticketing system, with the features, pricing and support behind this page.

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The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. Ticket Fairy Capital financing is provided by third-party private credit partners. The Ticket Fairy, Inc. does not make credit decisions, and all funding terms, approvals and conditions are determined by those lending partners.