--- title: "Exhibitor Lead Capture and Sponsor Management - Ticket Fairy" description: "Give exhibitors a lead scanner on their own phone, help them follow up every visitor and show them the results, and keep every sponsor deliverable on track." canonical: "https://www.ticketfairy.com/event-operating-system/exhibitors-and-sponsors" --- # Exhibitor Lead Capture and Sponsor Management - Ticket Fairy 1. [Event Operating System](https://www.ticketfairy.com/event-operating-system) 2. Exhibitors & sponsors # Give Exhibitors and Sponsors Results They Can See Booth staff capture visitors from a link on their own phone, rate each visitor and add notes. Each exhibitor gets their own page to manage booth staff, download leads, approve the follow-up emails Fai drafts and see their results. Sponsors see their deliverables and their tracking link results on their page. [Book a Live Demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) - Leads captured at every booth - Follow-ups drafted by Fai - Results each exhibitor and sponsor can see ![Ticket Fairy Event Operating System: Exhibitors & sponsors](https://www.ticketfairy.com/embeds/posters/marketing-event-leads--leads.png) ## Capture Every Visitor at the Booth Give each exhibitor's booth staff a lead scanner link that works on their own phone without an account. Staff scan a visitor's ticket or badge with a USB or Bluetooth scanner, or enter its code, then rate the visitor in the exhibitor's own words and add notes. Scans taken without a connection are sent later, and when a visitor says they do not want contact, their email and phone are hidden at once. - **Lead scanner link**: one for each staff member or one for the booth - **Ratings in their words**: such as Ready to buy, Follow up or Just looking - **Contact choices kept**: details hidden for anyone who says no ![Ticket Fairy Event Operating System: Capture Every Visitor at the Booth](https://www.ticketfairy.com/embeds/posters/marketing-event-leads--scanned.png) ## Help Exhibitors Follow Up and See Their Return On their own page, each exhibitor adds booth staff and scanner links, downloads their leads and approves the follow-up emails Fai drafts from the booth notes. The emails go out in your name with replies to the exhibitor, and every one has a link to stop further emails. Results show leads by rating, follow-ups sent, who met the most visitors, tracking link clicks and sales, and the share of checked-in people they met. - **Exhibitor page**: booth staff, leads and follow-ups - **Follow-ups drafted by Fai**: approved by the exhibitor before they go - **Results**: leads, clicks, sales and people met ![Ticket Fairy Event Operating System: Help Exhibitors Follow Up and See Their Return](https://www.ticketfairy.com/embeds/posters/marketing-event-leads--results.png) [Book Demo Call](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Get Started for Free](https://manage.ticketfairy.com/registration) ## Look After Every Exhibitor and Sponsor - ### Lead scanner links Make scanner links in Exhibitors or in the Desks section, each for one exhibitor at your event. - ### Ratings and notes Staff rate visitors in the exhibitor's own words and add notes, and a second scan adds to the same lead. - ### Exhibitor page Each exhibitor manages booth staff and scanner links, downloads leads and approves follow-ups. - ### Follow-up emails Fai drafts follow-ups from the booth notes, sent once in your name with replies to the exhibitor. - ### Results Leads by rating, follow-ups sent, tracking link clicks and sales, and the share of checked-in people met. - ### Exhibitors Keep each exhibitor's category, tier, booth number and size, agreement and setup. - ### Sponsors Track each sponsor from first contact to fulfilled, with cash and in-kind values, and turn deliverables into tasks. - ### Sponsor page Sponsors linked to an outside team see their deliverables and tracking link results on their page. - ### Copy from last event Bring your exhibitors into the next edition, without their leads or staff. ## Set Up Lead Scanners and Exhibitor Follow-Ups Step by Step - [Give exhibitors a lead scanner for their booth at your event](https://www.ticketfairy.com/guides/give-exhibitors-a-lead-scanner-for-their-booth) - [Let exhibitors follow up their event leads and see their results](https://www.ticketfairy.com/guides/let-exhibitors-follow-up-their-leads-and-see-results) - [Let outside teams name their own people for event passes](https://www.ticketfairy.com/guides/let-outside-teams-name-their-own-people-for-passes) ## Questions About Exhibitors and Sponsors ### Exhibitors & sponsors #### Can booth staff scan with their phone camera? Not yet. Staff scan with a USB or Bluetooth scanner, or enter the code on the ticket or badge. #### Are ticket buyers told that exhibitors can scan them? Yes, in their order confirmation once your event has a working scanner link. People who ordered before the first scanner link was made are not told by email, so tell them another way, for example in a pre-event email. #### How long does a scanner link work? Until the day after your event ends, unless you stop it first. It opens one exhibitor's scanner at your event and nothing else. #### How many follow-ups can an exhibitor send? Up to 50 at a time and 200 a day, only to visitors who can be contacted. A visitor who already has a follow-up does not get another. [Previous **Traders & markets**](https://www.ticketfairy.com/event-operating-system/traders-and-markets) [Next **Crew & volunteers**](https://www.ticketfairy.com/event-operating-system/crew-and-volunteers) Ticket Fairy im Überblick: [Online-Ticketsystem](https://www.ticketfairy.com/event-ticketing/), mit den Funktionen, Preisen und dem Support hinter dieser Seite. ## Ready to Build a Stronger Event Business? Book a live demo and we will switch the Event Operating System on for your events and set up the first one with your team. ## Start Selling Tickets Online Sign up without a credit card and build a test event before you commit. Go on sale in minutes when you are ready. No monthly subscription required for ticketing Start selling tickets immediately Ticketing tools included in the service fee [Get Started for Free](https://manage.ticketfairy.com/registration) [Talk to Fai Now](#) Ask Fai, our AI assistant, about Ticket Fairy’s features, pricing and how it could work for your event. No credit card required ## Demo‑Gespräch buchen Sieh dir das Empfehlungsmodell an, das im Durchschnitt 20 % mehr Ticketverkäufe bringt, erfahre, welche Kampagnen Tickets verkaufen, antworte Käufern schneller und halte Warteschlangen in Bewegung. Wie viele Tickets verkaufst du pro Jahr? 45‑Minuten‑Videoanruf Wähle eine Zeit, die dir passt The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. Ticket Fairy Capital financing is provided by third-party private credit partners. The Ticket Fairy, Inc. does not make credit decisions, and all funding terms, approvals and conditions are determined by those lending partners. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)