1. Event OS
  2. Site & logistics

Map Your Site, Get Traders Ready and Move Artists From Hotel to Stage

Draw your site on your own plan, take trader applications and collect their paperwork, hand out radios and kit, and share rooming lists with hotels and pickups with drivers by link.

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  • A site map your team edits together
  • Traders ready before load-in
  • Hotels and drivers kept up to date
Ticket Fairy Event OS: Site & logistics

Draw Your Site Map on Your Own Plan and Share It With Attendees

Upload your site plan, mark areas, points and routes, set the scale and measure distances. Fai checks you have enough first aid, exits, water and toilets for your crowd. Your team can edit the map together, and you publish an attendee map to your event page when it is ready.

  • Areas, points and routes: on your own plan, to scale
  • Safety check by Fai: first aid, exits, water and toilets for your crowd
  • Team editing: your team can work on the map at the same time
Ticket Fairy Event OS: Draw Your Site Map on Your Own Plan and Share It With Attendees

Take Trader Applications and Get Every Trader Ready for Load-In

Traders apply on your public application page. Fai ranks them against the mix you want, and you approve, waitlist or decline them. When you approve a trader, their invoice is raised, and they get their own page to accept your terms, pay, book a load-in slot, upload certificates and add their staff.

  • Trader applications: a public page with your fees and tax
  • Ranked by Fai: against the mix of traders you want
  • Trader page: terms, invoice, load-in slot, certificates and staff
Ticket Fairy Event OS: Take Trader Applications and Get Every Trader Ready for Load-In

Share Rooming Lists With Hotels and Pickups With Drivers

Send each hotel a link to its rooming list and each driver a link to their pickups, with no account needed. Drivers mark each pickup done. Book dressing rooms around set times, and add build and break days with standard load-in, rig and load-out cues.

  • Rooming lists: a live link for each hotel
  • Pickups: drivers mark pickups done on their own link
  • Dressing rooms: booked around set times, with overlaps flagged
Ticket Fairy Event OS: Share Rooming Lists With Hotels and Pickups With Drivers

Site Map, Traders, Forms, Kit and Artist Logistics

  • Site map

    Mark areas, points and routes on your plan to scale, and publish an attendee map.

  • Traders

    Take applications with your fees and tax, rank them with Fai, raise invoices and keep a pitch list.

  • Trader page

    Each trader accepts your terms, pays, books load-in and uploads certificates. Fai follows up on missing paperwork.

  • Forms

    Start from a ready-made form, describe the form you need and Fai drafts it, or start from a blank form. Ask for files and signatures, and show questions based on earlier answers.

  • Applicants added to your teams

    Add each form applicant to your volunteers, traders, press, crew or an act's contacts.

  • Radios and kit

    Hand out and take back kit by scan or search, see who has what and plan radio channels.

  • Dressing rooms and production days

    Book rooms around set times and add build and break days with standard cues.

  • Rooming lists and pickups

    Give hotels and drivers a live link with no account needed.

Map Your Site, Take Trader Applications and Share Artist Logistics

Questions About Site and Logistics

Site & logistics questions

A JPG, PNG or WebP image of your plan, up to 20 MB. If your plan is a PDF, export it as an image first.

Forms ask the applicant to accept a fee. Traders pay their invoice on their own trader page.

With a USB or Bluetooth barcode scanner, or by searching for the item or the person.

Ticket Fairy in full: event ticketing and registration platform, with the features, pricing and support behind this page.

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The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. Ticket Fairy Capital financing is provided by third-party private credit partners. The Ticket Fairy, Inc. does not make credit decisions, and all funding terms, approvals and conditions are determined by those lending partners.