--- title: "Festival Site Map, Trader Management and Artist Logistics" description: "Draw your site map on your own plan, take trader applications and get their paperwork in, and share rooming lists with hotels and pickups with drivers by link." canonical: "https://www.ticketfairy.com/event-operating-system/site-and-logistics" --- # Festival Site Map, Trader Management and Artist Logistics 1. [Event OS](https://www.ticketfairy.com/event-operating-system) 2. Site & logistics # Map Your Site, Get Traders Ready and Move Artists From Hotel to Stage Draw your site on your own plan, take trader applications and collect their paperwork, hand out radios and kit, and share rooming lists with hotels and pickups with drivers by link. [Book a Live Demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) - A site map your team edits together - Traders ready before load-in - Hotels and drivers kept up to date ![Ticket Fairy Event OS: Site & logistics](https://www.ticketfairy.com/embeds/posters/marketing-event-site-map--site-map.png) ## Draw Your Site Map on Your Own Plan and Share It With Attendees Upload your site plan, mark areas, points and routes, set the scale and measure distances. Fai checks you have enough first aid, exits, water and toilets for your crowd. Your team can edit the map together, and you publish an attendee map to your event page when it is ready. - **Areas, points and routes**: on your own plan, to scale - **Safety check by Fai**: first aid, exits, water and toilets for your crowd - **Team editing**: your team can work on the map at the same time ![Ticket Fairy Event OS: Draw Your Site Map on Your Own Plan and Share It With Attendees](https://www.ticketfairy.com/embeds/posters/marketing-event-site-map--essentials.png) ## Take Trader Applications and Get Every Trader Ready for Load-In Traders apply on your public application page. Fai ranks them against the mix you want, and you approve, waitlist or decline them. When you approve a trader, their invoice is raised, and they get their own page to accept your terms, pay, book a load-in slot, upload certificates and add their staff. - **Trader applications**: a public page with your fees and tax - **Ranked by Fai**: against the mix of traders you want - **Trader page**: terms, invoice, load-in slot, certificates and staff ![Ticket Fairy Event OS: Take Trader Applications and Get Every Trader Ready for Load-In](https://www.ticketfairy.com/embeds/posters/marketing-event-traders--trader-page.png) ## Share Rooming Lists With Hotels and Pickups With Drivers Send each hotel a link to its rooming list and each driver a link to their pickups, with no account needed. Drivers mark each pickup done. Book dressing rooms around set times, and add build and break days with standard load-in, rig and load-out cues. - **Rooming lists**: a live link for each hotel - **Pickups**: drivers mark pickups done on their own link - **Dressing rooms**: booked around set times, with overlaps flagged ![Ticket Fairy Event OS: Share Rooming Lists With Hotels and Pickups With Drivers](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--pickups.png) [Book Demo Call](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Get Started for Free](https://manage.ticketfairy.com/registration) ## Site Map, Traders, Forms, Kit and Artist Logistics - ### Site map Mark areas, points and routes on your plan to scale, and publish an attendee map. - ### Traders Take applications with your fees and tax, rank them with Fai, raise invoices and keep a pitch list. - ### Trader page Each trader accepts your terms, pays, books load-in and uploads certificates. Fai follows up on missing paperwork. - ### Forms Start from a ready-made form, describe the form you need and Fai drafts it, or start from a blank form. Ask for files and signatures, and show questions based on earlier answers. - ### Applicants added to your teams Add each form applicant to your volunteers, traders, press, crew or an act's contacts. - ### Radios and kit Hand out and take back kit by scan or search, see who has what and plan radio channels. - ### Dressing rooms and production days Book rooms around set times and add build and break days with standard cues. - ### Rooming lists and pickups Give hotels and drivers a live link with no account needed. ## Map Your Site, Take Trader Applications and Share Artist Logistics - [Draw your event site map and share it](https://www.ticketfairy.com/guides/draw-your-event-site-map-and-share-it) - [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/guides/take-trader-applications-for-your-event) - [Get your traders ready for show day](https://www.ticketfairy.com/guides/get-your-traders-ready-for-show-day) - [Take act and trader applications for your event](https://www.ticketfairy.com/guides/take-applications-with-a-form) - [Add everyone who sends your event form to your volunteers, traders or crew](https://www.ticketfairy.com/guides/add-form-applicants-to-your-event-teams) - [Hand out radios and kit to your event crew](https://www.ticketfairy.com/guides/hand-out-radios-and-kit-to-your-event-crew) - [Book dressing rooms and plan build and break days for your event](https://www.ticketfairy.com/guides/book-dressing-rooms-and-plan-build-and-break-days) - [Share your event's rooming lists with hotels and pickups with drivers](https://www.ticketfairy.com/guides/share-rooming-lists-with-hotels-and-pickups-with-drivers) ## Questions About Site and Logistics ### Site & logistics questions #### What plan files can I use for the site map? A JPG, PNG or WebP image of your plan, up to 20 MB. If your plan is a PDF, export it as an image first. #### Can forms take payments? Forms ask the applicant to accept a fee. Traders pay their invoice on their own trader page. #### How do we scan kit in and out? With a USB or Bluetooth barcode scanner, or by searching for the item or the person. [Previous **Show day**](https://www.ticketfairy.com/event-operating-system/show-day) [Next **Fai & automation**](https://www.ticketfairy.com/event-operating-system/fai-and-automation) Ticket Fairy in full: [event ticketing and registration platform](https://www.ticketfairy.com/event-ticketing/), with the features, pricing and support behind this page. ## Ready to Build a Stronger Event Business? Book a live demo and we will switch Event OS on for your events and set up the first one with your team. ## Start Selling Tickets Online Sign up without a credit card and build a test event before you commit. Go on sale in minutes when you are ready. No monthly subscription required for ticketing Start selling tickets immediately Ticketing tools included in the service fee [Get Started for Free](https://manage.ticketfairy.com/registration) [Talk to Fai Now](#) Ask Fai, our AI assistant, about Ticket Fairy’s features, pricing and how it could work for your event. No credit card required ## Book a demo call See the referral model that drives 20% more ticket sales on average, learn which campaigns sell tickets, answer buyers faster and keep queues moving. How many tickets do you sell per year? 45-Minute Video Call Pick a Time That Works for You The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. Ticket Fairy Capital financing is provided by third-party private credit partners. The Ticket Fairy, Inc. does not make credit decisions, and all funding terms, approvals and conditions are determined by those lending partners. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)