--- title: "Festival Vendor Pitch Plan, Power Sheets and Commission" description: "Place traders on your site map by your own pitch rules, give your electrician a live power sheet, check trader takings and invoice your share of sales." canonical: "https://www.ticketfairy.com/event-operating-system/traders-and-markets/trader-pitches-and-takings" --- # Festival Vendor Pitch Plan, Power Sheets and Commission 1. [Event Operating System](https://www.ticketfairy.com/event-operating-system) 2. [Traders & markets](https://www.ticketfairy.com/event-operating-system/traders-and-markets) 3. Pitches & takings # Lay Out Every Pitch by Your Rules and Invoice Your Share of Sales Placing a food court or market means keeping the coffee vans apart, the fire lane clear and every zone within its power, then telling each trader where to set up. After the event, a pitch fee with a share of sales depends on real takings you can believe. With Ticket Fairy, you drag traders onto pitches on your site map, enter your rules the way you would say them and let Fai place the rest. Your electrician works from a power sheet that is always current. Traders enter their takings with their till report attached, Fai checks the figures, and your share is worked out from the fee you agreed, with its minimum and maximum applied. [Book a Live Demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) - Every trader on a pitch that keeps your rules - A power sheet your electrician can trust - Your share of sales invoiced from checked takings ![Ticket Fairy site map of a festival with pitch F2 selected and two approved traders under Traders to place, each with Place here](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--traders-to-place.png) ## Drag Each Trader Onto Their Pitch Every approved trader without a pitch waits under Traders to place beside your site map. Drag one onto a pitch, or choose Place here on the pitch, and the trader takes the pitch name and the zone around it, such as the food court. Their trader page then shows their pitch number, the zone and a map of the area around it, and it changes the moment you move them. The pitches are the areas you already drew on your festival site map, so there is no second plan to keep in step. When a pitch is taken, the dialog names who is there before you swap. A trader who phones on the morning of load-in asking where to go can open their own page and see the map, and your crew sees the same pitch in the trader panel. A small market with no site map works too. Enter a pitch number in the trader's panel, and their page shows the number without the map. - **Traders to place**: drag and drop onto the pitches you drew - **Pitch and zone**: shown in the trader's panel and on their page - **Taken pitches**: the dialog names who is there before you swap - [Place your traders on pitches on your event site map](https://www.ticketfairy.com/guides/place-your-traders-on-pitches-on-your-site-map) - [Keep Your Site Plan Current and Every Delivery Through the Right Gate](https://www.ticketfairy.com/event-operating-system/site-and-logistics/site-map-and-deliveries) ![Ticket Fairy trader panel for a barbecue trader on pitch F1 in the food court, with the staff passes, the outside team, the other market dates and the takings](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--trader-panel.png) ## Enter Pitch Rules the Way You Would Say Them Enter a rule such as keeping the two coffee vans apart, keeping hot food near the seating or keeping the fire lane clear, and Fai reads it against your map and shows the rule she will check. Rules can keep traders apart or near a place, limit the traders in a zone, keep a place clear or set the power a zone has. The pitch check then lists every pitch that must be fixed and every one worth a look. Each problem is outlined on the map, so you see the coffee van parked across the fire lane rather than reading about it. A rule Fai cannot read opens for you to say what it does and which traders and places it is about, so no rule is lost because the words were unusual. Turn a rule off for a weekend when it does not apply and back on again later without entering it twice. Rules guide you without blocking you. You can still place a trader anywhere by hand and see what breaks, while Fai's plan and the answers to move requests will not use a pitch that must be fixed. - **Rules in your words**: read by Fai and shown back as the check she applies - **Pitch check**: must fix and worth a look, outlined on the map - **Turn a rule off**: pause it without losing it - [Set pitch rules and let Fai plan your trader pitches at your event](https://www.ticketfairy.com/guides/set-pitch-rules-and-let-fai-plan-your-trader-pitches) ![Ticket Fairy Pitch rule dialog for a rule Fai could not read, with the words, what the rule does and the traders and places it is about](https://www.ticketfairy.com/embeds/posters/marketing-event-site-plan--say-what-it-does.png) ## Let Fai Draft the Plan for Traders Still Without a Pitch Ask for Fai's pitch plan and she puts the traders still without a pitch on free pitches that keep every rule and overlap nothing, with her reason for each. Untick anyone you would rather place yourself, then place the rest together. Nothing moves until you say so, and the pitch check reads Nothing to fix once every pitch keeps your rules. Fai's plan turns an evening of moving names around a spreadsheet into a few minutes of checking her reasons. Each placement is checked again as it lands, so if a teammate takes a pitch while you are reviewing the plan, that trader is refused and you are asked to try again, and nobody ends up on a pitch twice. - **Fai's pitch plan**: free pitches that keep every rule, each with a reason - **You approve it**: untick any trader before the plan is placed - **Nothing to fix**: the check confirms the whole layout ![Ticket Fairy Rules and plan view of a festival food court, with the pitch rules, the pitch check on the map and Fai's pitch plan for two traders](https://www.ticketfairy.com/embeds/posters/marketing-event-site-plan--rules-and-plan.png) ## Answer Every Request to Move Pitch A trader on a pitch asks to move from their own page, with the reason and where they would like to be, so nobody needs to phone you. You choose a free pitch, the dialog checks it against your rules before you confirm, and the trader sees the answer on their page and by email. Every request waits in one Move requests list with the trader's reason, such as needing a flat, hard pitch for a coffee van. Decline with a note when they cannot move, and the note reaches them on their page and in their email. Every past request keeps who asked, who answered and when, so a dispute on the day has a clear answer. - **Move requests**: each with the trader's reason and wish - **Checked against your rules**: fire lanes, zone limits and power kept - **Answer by email**: the new pitch or your reason, on their page too - [Handle trader requests to move pitch at your event](https://www.ticketfairy.com/guides/handle-trader-requests-to-move-pitch) ![Ticket Fairy dialog to move a coffee van, with the trader's reason, a free pitch, the check on it and a note to the trader](https://www.ticketfairy.com/embeds/posters/marketing-event-site-plan--move-them.png) ## Give Your Electrician a Power Sheet That Is Always Current Make a private link for one zone or the whole site and send it to your electrician. The sheet lists each pitch with its trader, the amps they need and whether they need water, grouped by zone with the totals at the top. It needs no sign-in and shows the pitches as they are now, so a trader you move appears in the right place the next time it opens. The power sheet never shows a trader's contact details, so you can send it to a hired contractor without a second thought. The link shows how many times it was opened, so you know your electrician has looked before the build starts, and you can stop it whenever you choose. The same amps and water figures sit in the Pitches view for your own site crew. - **Power sheets**: amps and water for each pitch, by zone - **Opened count**: see that your electrician has looked at it - **Stop link**: end access whenever you choose - [Share a power sheet with your event electrician](https://www.ticketfairy.com/guides/share-a-power-sheet-with-your-electrician) - [Keep the Power On, the Effects Safe and Every Team Online](https://www.ticketfairy.com/event-operating-system/production-and-technical/power-effects-and-connectivity) ![Ticket Fairy power sheet for the food court, with each pitch, its trader, the amps they need and whether they need water, and the totals](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--power-sheet.png) ## Collect Takings With the Till Report Attached When a pitch fee includes a share of sales, the hard part is getting real takings after the event. Each trader's page asks for their total takings, card and cash if they like, and their till or card machine reports as a PDF, a photo or a spreadsheet. A trader who hands you a paper sheet is just as easy, because you enter their takings yourself and the figure shows as entered by the event team. The share itself was agreed before the gates opened. A pitch fee carries a percentage of sales with a minimum and a maximum if you want them, so a quiet weekend still earns you the minimum and a trader who sells out never pays more than the maximum. Traders see the fee when they apply and, after the event, what their share would be. - **Reports on every figure**: till and card reports sent with the takings - **Card and cash**: split out when the trader has the figures - **Enter takings**: for traders who report on paper - **Minimum and maximum fees**: a floor and a ceiling on each share of sales - [Check your traders' takings after your event and invoice their share of sales](https://www.ticketfairy.com/guides/check-trader-takings-and-invoice-a-share-of-sales) ![Ticket Fairy dialog to enter a trader's takings, with the trader, the total takings, card and cash and a note](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--enter-takings.png) ## Let Fai Check Each Report Against the Figure Entered Fai reads every report and marks the takings Reports match, Reports differ or Reports unclear, with what she found, such as a card export total higher than the trader entered. Open the reports beside her reading, and if she cannot read a file, ask her to read it again or check it yourself. Fai only reads, and you decide which figure stands. When the numbers do not add up, ask the trader about it with a note on what is wrong. The trader gets an email, their page asks them to enter their takings again, and the new figure comes back to you for review. The earlier figure stays in the trader's panel marked Replaced, so the history of every declaration is there if anyone asks later. - **What Fai read**: the totals she found in each report - **Match, differ or unclear**: a reading for every trader in the Takings view - **Ask about it**: your note to the trader, by email and on their page - **Replaced figures kept**: every earlier declaration in the trader's history ![Ticket Fairy takings for a coffee trader, where Fai read a total in the card export that is more than the trader entered](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--takings-to-check.png) ## Invoice Your Share and See Who Has Paid Accept the takings and the share is worked out from the trader's pitch fee, with the panel saying whether the minimum or maximum applied. Raise the share-of-sales invoice and the trader gets it by email with a link to pay. The Invoices view lists every trader invoice with what it is for and whether it is paid, with totals paid and still to pay in each currency. Pitch fees, deposits, balances and shares of sales sit together in the Invoices view, so finance sees what every trader owes for the event without opening each panel. Every trader invoice also shows in Bulk Invoices with the rest of your invoices, and traders pay on your event's own payment account. - **Share-of-sales invoice**: raised from the accepted figure, with a link to pay - **Invoices view**: fees, deposits, balances and shares of sales together - **Paid and still to pay**: totals in each currency - [Pay Everyone on Time and Settle Every Show With Figures Both Sides Can Check](https://www.ticketfairy.com/event-operating-system/contracts-and-payments/payments-and-show-settlement) ![Ticket Fairy Invoices view with every trader invoice, what it is for, whether it is paid and the totals paid and still to pay](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--invoices.png) ## How Organisers Run Pitches and Takings With Ticket Fairy - ### A Festival Food Court The organiser enters three rules: keep the coffee vans apart, keep the fire lane clear and keep hot food near the seating. Fai places the last twelve traders with a reason for each, and the pitch check reads Nothing to fix before the site crew marks out the ground. - ### A Market With Tight Power Each zone has a power rule, and the electrician has a power sheet for each one. When a crêpe stall moves to the riverside zone, the sheet shows it there the next time it opens, and nobody has to resend a spreadsheet. - ### A Coffee Van on a Slope The trader asks to move from their page because the pitch is not level. The organiser picks a flat, hard pitch that the dialog confirms keeps every rule, and the trader reads their new pitch number by email before they set off. - ### A Weekend of Commission Pitches Every food trader pays ten percent of sales with a minimum. Fai finds one card export higher than the figure entered, the organiser asks about it, and the corrected figure raises a fair invoice with the original kept on record. - ### A Rained-Off Saturday Takings are low across the site, and the minimum fee applies to most traders. The panel says so for each one, so the conversation with traders is about the agreed terms rather than the weather. [Book Demo Call](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Get Started for Free](https://manage.ticketfairy.com/registration) ## See It in Your Dashboard - ![Ticket Fairy Move requests view with a coffee van asking to move from pitch F3 to a flat, hard pitch](https://www.ticketfairy.com/embeds/posters/marketing-event-site-plan--move-requests.png) Every request to move waits in one list with the trader's reason. - ![Ticket Fairy Move pitch card on a trader's page, with why they would like to move and where they would like to be](https://www.ticketfairy.com/embeds/posters/marketing-event-site-plan--ask-to-move.png) Traders ask to move from their own page, so nobody needs to phone you. - ![Ticket Fairy Pitches view with each trader's pitch, the amps of power they need and whether they need water, and the power sheet links](https://www.ticketfairy.com/embeds/posters/marketing-event-traders--pitch-list.png) Check every trader's pitch, power and water before your site crew starts building. - ![Ticket Fairy accepted takings for a pie van, where the percentage of takings is below the minimum so the minimum share of sales applies, with the button to raise the invoice](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--takings-accepted.png) See whether the minimum or maximum applied before you raise the invoice. - ![Ticket Fairy dialog to ask a coffee trader about their takings, with what does not add up and the switch to email them](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--ask-about-takings.png) Ask a trader about a figure that does not add up, and keep the original on record. ## Set It Up Step by Step - [Place your traders on pitches on your event site map](https://www.ticketfairy.com/guides/place-your-traders-on-pitches-on-your-site-map) - [Set pitch rules and let Fai plan your trader pitches at your event](https://www.ticketfairy.com/guides/set-pitch-rules-and-let-fai-plan-your-trader-pitches) - [Handle trader requests to move pitch at your event](https://www.ticketfairy.com/guides/handle-trader-requests-to-move-pitch) - [Share a power sheet with your event electrician](https://www.ticketfairy.com/guides/share-a-power-sheet-with-your-electrician) - [Check your traders' takings after your event and invoice their share of sales](https://www.ticketfairy.com/guides/check-trader-takings-and-invoice-a-share-of-sales) ## Questions About Trader Pitches and Takings ### Pitches & takings #### Does a rule stop me placing a trader by hand? No. You can still drag a trader onto any pitch, and the pitch check shows anything that breaks. Fai's plan and move requests refuse a pitch that must be fixed, such as one in a fire lane or over a zone's power. #### How far apart is apart? With a scale on the map, 25 metres to keep traders apart and 50 metres to keep them near a place, unless your rule gives a distance. Without a scale, the check uses a share of the plan's size. #### How many traders does Fai place at once? Up to 150 approved traders in one plan. With more, place that plan first, then ask for another plan for the rest. An event can hold up to 50 pitch rules. #### Which areas count as pitches? Areas on your site map with the trader symbol, or named as a pitch, such as Pitch F8. Each pitch holds one trader, so draw two areas side by side if two traders share a space. #### Can I plan pitches on my phone? Use a computer. The site map is read-only on a phone. Traders can open their own pitch and ask to move from any phone. #### How long does a power sheet link work? For 3, 7, 14, 30 or 60 days, with 14 chosen first. When it ends, your electrician sees a page asking for a new link. A trader with a typed pitch number and no map area is left off a sheet for one zone, and a sheet for every zone lists them as not on the site map. #### Does Fai decide whether takings are right? No. Fai reads the reports and says whether they match the figure the trader entered, and you accept the figure or ask the trader about it. She tries three times to read a report before asking you to check it yourself. #### How many reports can a trader send? Up to 5 reports with each declaration, each up to 25 MB. A trader can send takings up to 5 times a day, and once you accept their takings they cannot send them again. #### Why can I not accept a trader's takings? Their pitch fee has no share of sales, or the takings are in a different currency from the pitch fee. Choose a pitch fee with a share of sales, or ask the trader for the figure in the pitch fee's currency. Leave the minimum or maximum empty for no limit on that side. #### Can I change takings after I accept them, and who can see them? Yes, until you raise the invoice: ask the trader about it and they enter a corrected figure. Once the invoice is raised, cancel it in Bulk Invoices first. Only the event's owners, admins and producers see the Takings and Invoices views, and each accepted figure raises one invoice. ## Explore More of the Event Operating System - [Applications & load-in Take trader applications with your fees and tax, let Fai rank them, approve with the invoice ready, and get each trader paid, certified, booked in and listed on your website. Traders & markets](https://www.ticketfairy.com/event-operating-system/traders-and-markets/trader-applications-and-readiness) - [Site map & deliveries Draw your site to scale, let Fai check the safety essentials, publish an attendee map, share a live map with responders, and book every delivery into an arrival time at the gate. Site & logistics](https://www.ticketfairy.com/event-operating-system/site-and-logistics/site-map-and-deliveries) - [Power, effects & network Generators and loads planned for every zone, a fuel log with refuel rounds and low-fuel alerts, every effect and structure signed off before doors, and connectivity orders and fault reports for your site network. Production & technical](https://www.ticketfairy.com/event-operating-system/production-and-technical/power-effects-and-connectivity) - [Payments & settlement Every deposit, balance and supplier payment by due date, purchase orders with their invoices checked, and show settlements drafted from ticket sales, budget costs and the deal. Contracts & payments](https://www.ticketfairy.com/event-operating-system/contracts-and-payments/payments-and-show-settlement) [Back to **Traders & markets**](https://www.ticketfairy.com/event-operating-system/traders-and-markets) [Previous **Applications & load-in**](https://www.ticketfairy.com/event-operating-system/traders-and-markets/trader-applications-and-readiness) Ticket Fairy целиком: [билетная платформа](https://www.ticketfairy.com/event-ticketing/) — возможности, цены и поддержка, которые стоят за этой страницей. ## Ready to Build a Stronger Event Business? Book a live demo, and we will set up your first event on the Event Operating System with your team. ## Start Selling Tickets Online Sign up without a credit card and build a test event before you commit. Go on sale in minutes when you are ready. No monthly subscription required for ticketing Start selling tickets immediately Ticketing tools included in the service fee [Get Started for Free](https://manage.ticketfairy.com/registration) [Talk to Fai Now](#) Ask Fai, our AI assistant, about Ticket Fairy’s features, pricing and how it could work for your event. No credit card required ## Записаться на демо Посмотрите, как реферальная модель в среднем даёт на 20% больше продаж билетов, узнайте, какие кампании продают билеты, быстрее отвечайте покупателям и поддерживайте движение очередей. Сколько билетов вы продаёте в год? Видеозвонок на 45 минут Выберите удобное время The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. Ticket Fairy Capital financing is provided by third-party private credit partners. The Ticket Fairy, Inc. does not make credit decisions, and all funding terms, approvals and conditions are determined by those lending partners. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)