---
title: "Sell Hotel Rooms With Event Tickets From a Hotel Block"
description: "Sell the rooms a hotel holds for your event at checkout with the ticket, see each night booked and for sale, and give unsold rooms back to the hotel on time."
canonical: "https://www.ticketfairy.com/event-operating-system/travel-and-hotels/hotel-rooms-for-buyers"
---

# Sell Hotel Rooms With Event Tickets From a Hotel Block

1. [Event Operating System](https://www.ticketfairy.com/event-operating-system)
2. [Travel & hotels](https://www.ticketfairy.com/event-operating-system/travel-and-hotels)
3. Rooms for ticket buyers

# Fill the Rooms Your Hotel Holds for Your Ticket Buyers

You agreed a block of rooms near the venue so your audience has somewhere to stay, and every room left unsold is a cost or a lost favour with the hotel. Sending buyers to the hotel with a block code means they book late, book elsewhere or forget, and you only find out how the block did when the hotel sends its figures. With Ticket Fairy, you put the block on sale in your checkout at the agreed rate, buyers book their room with their ticket and pay for both together, and you see each night booked and still for sale. Before the hotel's release date, Fai tells you whether to ask for more rooms or give some back, and the rooms nobody booked go back to the hotel on time.

  [Book a Live Demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

- Rooms booked with the ticket at checkout
- Each night booked and for sale in view
- Unsold rooms back to the hotel on time

   ![Ticket Fairy hotel block for ticket buyers at Hotel Lumen, with the room, the rate buyers pay, the last day to book and each night's rooms booked and for sale](https://www.ticketfairy.com/embeds/posters/marketing-event-hotel-blocks--buyer-block.png)

## Put the Hotel's Rooms on Sale at the Rate You Agreed

Turn the hotel's offer into rooms buyers can book in minutes. Choose the room from your event's Accommodation page, enter the nights, the rooms each night and the rate buyers pay, then enter the hotel's release date as the last day buyers can book. Once you save, the rooms are on sale at that rate.

Hotel deals are rarely the same every night, and the block does not force them to be. Hold more rooms on the Saturday of a weekend festival and fewer on the Sunday, so the block matches the contract line by line. The rate is for one room for one night, in the currency the room sells in on your Accommodation page, so what buyers pay matches what you agreed with the hotel.

Choose whether to give buyers a deadline. Enter the hotel's release date and buyers see it as the date to book by, which turns the hotel's deadline into a reason to book now. Leave it empty when you own the rooms outright, such as a lodge on your own site, and the rooms stay on sale until you give them back.

- **The room and its nights**: a room from your Accommodation page, held night by night
- **Rate buyers pay**: one room for one night, in the room's own currency
- **Last day buyers can book**: the hotel's release date, shown to buyers as Book by

- [Sell hotel rooms to your ticket buyers from a hotel block](https://www.ticketfairy.com/guides/sell-hotel-rooms-to-your-ticket-buyers-from-a-hotel-block)

   ![Ticket Fairy Add a hotel block dialog for ticket buyers, with the room, the nights, the rooms each night, the rate buyers pay and the last day buyers can book](https://www.ticketfairy.com/embeds/posters/marketing-event-hotel-blocks--add-block-for-ticket-buyers.png)

## Let Buyers Book Their Room With Their Ticket

Buyers sort their stay in the same checkout as their ticket, on your event page and in the checkout on your own website. They see the room for the block's nights at your rate, with the date to book by, and pay for both together, so nobody has to find the hotel, phone it and quote a block code.

Booking at the moment of purchase is when buyers are most likely to say yes, and it keeps the booking with you. A festival far from town fills its partner hotel, a conference fills its delegate rooms and a sporting weekend fills the hotel next to the ground. The rooms are on sale through your event page, your embedded checkout and the checkout API, so an app or a partner website can sell them too.

A refunded room goes straight back on sale for the next buyer while the block still holds it, so a cancellation in the last week is a room someone else can book. Buyers who booked keep their rooms whatever you change later.

- **Rooms at checkout**: on your event page, your embedded checkout and the checkout API
- **Book by**: the last day to book, shown with the room
- **Refunds back on sale**: a refunded room returns to the block for the next buyer

## Sell Every Kind of Place to Stay With Its Taxes and Fees

Hotels are only the start. Your Accommodation page holds hotels, hostels, campgrounds, glamping, apartments, villas and resorts, each with its room types, how many guests each sleeps, the bed type and a nightly price. Add the taxes and fees the place charges, such as a city tax, a resort fee, a cleaning fee or a site fee, and they are added when guests book their stay.

Each tax or fee is charged the way the place charges it: a percentage of the stay, a fixed amount per stay, per night, per guest or per guest per night. Mark one as already included in your nightly prices and buyers see it without paying it twice. A tax can also apply to the fees as well as the stay, and you can switch any of them off for new bookings without removing it.

When a block for ticket buyers holds a room on certain nights, the block sets the rooms and the price on those nights. A change across many nights on the Accommodation page leaves the block's nights as they are and says how many it kept, so a quick price change never undoes the rate you agreed with the hotel.

- **Every kind of property**: hotels, hostels, campgrounds, glamping, apartments, villas and resorts
- **Room types**: how many guests each sleeps, the bed type and a nightly price
- **Taxes and fees**: per stay, per night, per guest or a percentage
- **Block rates kept**: nights a block holds stay at the block's rate

## See Every Night Booked and Still for Sale

Know at a glance whether the block is filling. The totals add up the room nights held, booked and still for sale across every block for ticket buyers, and each block shows the same for every night. The Accommodation page shows the blocks too, with the day buyers can book until, so whoever looks after rooms works from the same numbers.

Night-by-night figures tell you more than a total. A block that is full on the Saturday and half empty on the Thursday needs a different conversation with the hotel from one that is quiet every night, and you see which one you have weeks before the release date. Blocks for ticket buyers sit beside your blocks for acts and crew, so one look shows every room your event holds at each hotel.

Each block keeps a history of who changed it and when, which settles any question from the hotel about what was agreed. A block shows numbers and names no buyer.

- **Booked and for sale**: for every night of the block
- **On the Accommodation page**: each block with its nights, bookings and book-by date
- **History**: who changed the block and when

- [Get Every Act Housed, Picked Up and On Stage on Time](https://www.ticketfairy.com/event-operating-system/travel-and-hotels/artist-travel-and-hotels)

   ![Ticket Fairy Hotel blocks for ticket buyers table on the Accommodation page, with each block's room, nights, room nights held, booked, still for sale and the day buyers can book until](https://www.ticketfairy.com/embeds/posters/marketing-event-hotel-blocks--buyer-blocks-on-accommodation.png)

## Know Who Is Staying Each Night

Every booking appears in Bookings with the guests, the property, the room type, the check-in and check-out dates, the nights, the total and who booked it. Search by name or email, or show only the guests staying on one night, so a question from a guest or the hotel takes seconds to answer.

Open a booking to see the staying guests, their special requests and [dietary requirements](https://www.ticketfairy.com/event-ticketing/custom-registration-fields), the order it came from and the room once one is assigned. Your team can check guests in and out, and cancelling a booking releases its nights for others to book after you confirm it.

The Guest list shows everyone staying on a chosen night with their room, party size and requests, and downloads as a spreadsheet for the hotel's front desk or your own welcome team.

- **Bookings**: search by name or email, or by the night they stay
- **Check in and check out**: kept on each booking with the time
- **Guest list**: everyone staying on a night, ready to download

## Give Unsold Rooms Back So the Hotel Can Sell Them

The rooms nobody booked go back to the hotel by themselves once the last day to book has passed, and the block's history says so. When you want the hotel to have them sooner, give back every room nobody booked or keep some on sale each night, and email the hotel in the same step with your reason.

Before the date, Fai looks at each night. When buyers have booked every room on a night she suggests asking the hotel for more, and when rooms are going unbooked she suggests giving them back so the hotel can sell them sooner. Her suggestion waits on the event's Today page, and nothing is sent or given back until an owner or admin approves it.

Choose between the two kinds of release by what you owe the hotel. If unsold rooms cost you money, give them back early and keep a few on sale each night for late buyers. If the hotel takes the risk, leave the block to release itself on the date and let buyers book until the last moment. A room a buyer booked is never taken away.

- **Given back on time**: unbooked rooms return to the hotel after the last day to book
- **Give rooms back sooner**: every room nobody booked, or night by night
- **Fai's suggestion**: more rooms or fewer, waiting on Today for approval

- [Start Every Day Knowing What Needs You and Who Is Doing What](https://www.ticketfairy.com/event-operating-system/planning/event-today-and-tasks)

   ![Ticket Fairy dialog to give back the rooms nobody booked at Hotel Lumen, with the rooms to keep on sale, the reason and the box to email the hotel](https://www.ticketfairy.com/embeds/posters/marketing-event-hotel-blocks--give-buyer-rooms-back.png)

## Change the Rate or the Rooms Without Upsetting a Booking

When the hotel offers more rooms or a new rate, change the block and every booking already made stays exactly as the buyer paid for it. New buyers pay the new rate from the moment you save, and the block will not let you hold fewer rooms on a night than buyers have booked.

A block added by mistake can be removed, and its history is kept. Next year, copy the block into the new event with its dates moved and no bookings carried over, so the room, nights, rooms, rate and last day to book are ready for the hotel to confirm.

Ask Fai in plain words to hold rooms, change the rate or the last day to book, or give back the rooms nobody booked. She reads the blocks with each night's rooms booked and still for sale, shows you every change and waits for an owner or admin to approve it.

- **Change rooms or rate**: new buyers pay the new rate, earlier bookings keep theirs
- **Bookings protected**: a booked room is never taken away
- **Copy to next year**: room, nights, rooms, rate and last day to book

- [Copy the setup of your last event into your next one](https://www.ticketfairy.com/guides/copy-the-setup-of-your-last-event-into-your-next-one)
- [Learn From This Year and Start Next Year Already Set Up](https://www.ticketfairy.com/event-operating-system/planning/next-edition-and-feedback)

   ![Ticket Fairy Hotel blocks with blocks for acts and crew and, under For ticket buyers, a double room block with how many room nights are booked and still for sale](https://www.ticketfairy.com/embeds/posters/marketing-event-hotel-blocks--for-ticket-buyers.png)

## How Organisers Sell Somewhere to Stay

- ### A Festival Far From Town

  The festival agrees eighty rooms a night at a partner hotel and puts them on sale at checkout. Buyers add a room to their weekend ticket, and the rooms nobody booked go back to the hotel the day after the last day to book.
- ### A Conference With Delegate Rooms

  Delegates book their room with their pass at the agreed rate. When the Tuesday night sells out, Fai suggests asking the hotel for more rooms, the organiser approves her email to the hotel on Today, and adds the extra rooms to the block once the hotel agrees.
- ### A Sporting Weekend

  The hotel offers a better rate a month out. The organiser changes the block, new buyers pay the new rate and every room already booked keeps the price its buyer paid.
- ### A Glamping Field at a Festival

  The organiser adds the glamping field as a property with bell tents and pods, a site fee per guest per night and a city tax as a percentage. Buyers book a tent with their ticket, and the welcome team downloads each night's guest list for the field.
- ### An Agency Running a City Break Weekend

  The agency holds two blocks at one hotel on different nights and gives back the quiet Thursday early to avoid paying for it. The Friday and Saturday stay on sale until the release date, and the team emails the hotel from the same dialog each time they give rooms back.

    [Book Demo Call](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Get Started for Free](https://manage.ticketfairy.com/registration)

## Set It Up Step by Step

- [Sell hotel rooms to your ticket buyers from a hotel block](https://www.ticketfairy.com/guides/sell-hotel-rooms-to-your-ticket-buyers-from-a-hotel-block)
- [Hold hotel rooms for your event's artists and crew](https://www.ticketfairy.com/guides/hold-hotel-rooms-for-your-artists-and-crew)

## Questions About Hotel Rooms for Ticket Buyers

### Rooms for ticket buyers

#### Who can set up rooms for ticket buyers?

Owners and admins of the event, because the block sets what buyers pay at checkout. Producers can manage the hotel blocks for acts and crew. Fai can add or change a block for ticket buyers once an owner or admin approves it.

#### What do I need before I add a block?

The hotel and its room on the event's Accommodation page, under Properties and Room types.

#### How long can a block be?

Up to 60 nights. The last night is the night before check-out.

#### When do unbooked rooms go back to the hotel?

Shortly after midnight in your event's time zone, the day after the last day to book. Leave the last day empty to keep the rooms on sale until you give them back.

#### When does Fai make her suggestion?

In the 14 days before the last day to book. Nothing is sent or given back until an owner or admin approves it.

#### What happens to buyers who already booked?

They keep their rooms. A refund after the last day to book puts the room back on sale, because the block still holds it.

#### Why can I not lower the rooms on some nights?

You cannot hold fewer rooms on a night than buyers have booked. The block shows the rooms in use on each night, so keep at least that many.

#### Can two blocks sell the same room?

Only one block for ticket buyers can hold a room on the same night. Change the other block, or choose other nights.

#### Why is the rate in the room's currency?

Buyers pay for the room in the currency it sells in on the Accommodation page, so the block's rate uses that currency too.

#### What does copying a block to next year need?

Add the same hotel and room to the new event's Accommodation page first. The copy brings the room, nights, rooms, rate and last day to book with the dates moved, and never copies bookings.

## Explore More of the Event Operating System

- [Artist travel & hotels Fill hotel blocks for acts and crew, share live rooming lists, plan pickups and shuttles with drivers and vehicles, and show each act their whole stay with what changed. Travel & hotels](https://www.ticketfairy.com/event-operating-system/travel-and-hotels/artist-travel-and-hotels)
- [Next edition & feedback Survey the people who came, compare your score with last year, add the top fixes as tasks for next year and copy last edition's setup into the new one with the dates moved. Planning](https://www.ticketfairy.com/event-operating-system/planning/next-edition-and-feedback)
- [Today & tasks Open each event on a Today page with your own work first, run every job on one shared task board, start from Fai's readiness plan and spread the work before anyone burns out. Planning](https://www.ticketfairy.com/event-operating-system/planning/event-today-and-tasks)

       [Back to **Travel & hotels**](https://www.ticketfairy.com/event-operating-system/travel-and-hotels) [Previous **Artist travel & hotels**](https://www.ticketfairy.com/event-operating-system/travel-and-hotels/artist-travel-and-hotels)

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