--- title: "Beer Festival Ticketing System for Sessions and Breweries" description: "Beer festival ticketing system for capped sessions, souvenir glasses and token cards, one age check at the gate, brewery applications and a volunteer bar team." canonical: "https://www.ticketfairy.com/solutions/beer-festivals" --- 1. [Platform](https://www.ticketfairy.com/platform) 2. [Solutions](https://www.ticketfairy.com/solutions) 3. By event type 4. Beer festivals # Glass and tokens paid for before the bar queue Your drinkers buy their session, souvenir glass and token card in one checkout, and your designated drivers get a ticket that never offers either. [Get started free](https://manage.ticketfairy.com/registration) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. A drinker's Friday 18:00 session costs $20, with a $10 souvenir glass and a $20 token card in the same checkout: $50 paid before the day, and a blue wristband at the gate. The designated driver ticket gets into the same session with a green wristband and is never offered the glass or tokens. - Each session sells to its own capacity, so no hall is ever over. - Drinkers buy their glass and tokens before the day, so the bar queues move. - Breweries apply, pay and arrive with their paperwork, ready to pour. ## Sell each session to its own capacity Your entry ticket can have time slots for each afternoon and evening, each with the number of drinkers your hall holds. When Friday evening sells out, it greys out on your event page while Saturday afternoon stays on sale. Each session counts apart, so a busy night never takes room from a quiet one. A long weekend builds from the Multi-day festival template, with tiers, a VIP ticket and parking ready to price. An evening can cost more than an afternoon, and a weekend ticket sells beside the sessions for the drinkers who want every one. Each ticket type has its own price and allocation, so the weekend ticket never eats into the places your single sessions need. A brewery can run its own tastings and tours on the same beer tasting ticketing system, selling each one as a time slot with its own capacity. You can run a trade session for licensees and buyers on the same event. Its ticket type stays hidden and opens with an [access code](https://www.ticketfairy.com/event-ticketing/event-promo-codes) you give the trade, so the public never sees it. You set the dates the code works and how many tickets it opens. - **Session time slots**: each session sold to its own capacity - **Multi-day festival template**: tiers, VIP and parking ready to price - **Access codes**: a hidden trade session for licensees [Seating & timed entry](https://www.ticketfairy.com/features/seating-and-timed-entry) [Ticket types & pricing](https://www.ticketfairy.com/features/ticket-types-and-pricing) [Private sales & presales](https://www.ticketfairy.com/features/private-sales-and-presales) Each session sells to the 600 drinkers your hall holds. Friday evening and Saturday evening are sold out at 600 and grey out on your event page, while Saturday afternoon, at 410, and Sunday afternoon, at 240, stay on sale. ## Sell the glass, the tokens and the driver's ticket together A souvenir glass and a card of beer tokens sell as add-ons beside the session ticket, each with its own price and stock. You can limit them to the tickets they belong with, so your designated drivers are never offered a glass or tokens. When drinkers buy their tokens before the day, your bar staff take less cash and the queues are shorter. When you match each ticket type and add-on to the wristband its holder gets, your door team sees the right band in the scanning app. When the glasses run out, the glass add-on goes off sale and the sessions stay on sale. You can add a second glass for the evening, or a smaller one for drinkers who want to try more beers. Your door team sees the band for each ticket as they scan it, with one color for each session and another for designated drivers. Bar staff can then tell at a glance who is driving home. - **Glass and token add-ons**: offered only with the tickets they belong to - **Designated driver tickets**: a ticket type with no glass or tokens - **Wristbands by ticket type**: the right band shown as each ticket scans [Add-ons & upsells](https://www.ticketfairy.com/features/add-ons-and-upsells) [Check-in & box office](https://www.ticketfairy.com/features/check-in-and-box-office) ![Ticket Fairy add-on form with Limit to Certain Ticket Types Only turned on and the chosen ticket types](https://www.ticketfairy.com/embeds/posters/marketing-add-ons--ticket-restrictions.png) ## Check every drinker's age once at your gate You set the youngest age you admit, and buyers enter their date of birth at checkout. Ticket Fairy works out their age for the day your festival opens and tells a buyer who is too young before they pay. At the gate, door staff see each guest's age status as they scan and mark the wristband as ID checked. Bar staff see from the wristband that the check was done, and your bar team logs each refusal. One check at the gate means no second check at each bar, so the queues move on a busy evening. Your license holder gets a dated record of every drinker refused service from the refusal log, ready for a licensing officer. Tickets turned away at the gate are a separate record: Refused scans counts them by reason, entrance and hour. With names and ID on, each attendee's ticket email asks them to bring photo ID. The check at the gate then matches the name on the ticket to the person holding it. - **Minimum age at checkout**: worked out for the day you open - **ID checked at the gate**: marked on the wristband for every bar - **Refusal log**: every refusal recorded for your license holder [Checkout](https://www.ticketfairy.com/features/checkout) [Front of house](https://www.ticketfairy.com/event-operating-system/front-of-house) Door staff check each drinker's age once, at the gate, and mark the wristband as ID checked. Inside the Friday evening session, the brewery bars serve from the wristband without a second check. ## Choose your breweries and get every bar ready to pour Breweries apply on your public application page, which shows your bar fees and the extras you offer, such as power and water. You describe the mix you want, such as local breweries first and one cider bar, and Fai ranks each application against it with her reasons. You approve, waitlist or decline each brewery. Approved breweries accept your terms, pay their invoice, book a load-in time and upload the certificates you ask for. When a brewery drops out the week before, a brewery on your [waiting list](https://www.ticketfairy.com/features/orders-refunds-and-resale/resale-transfers-and-waiting-lists) is one decision away. Each brewery can send its insurance and any certificate your license needs, and Fai picks up each expiry date for you to check. Breweries enter their own listing for the directory on your website, with the words drinkers filter by, such as IPA, stout or gluten free. You check and publish each one, and drinkers plan their route around the hall before they arrive. - **Brewery applications**: your fees, questions and certificates - **Ranked by Fai**: against the mix you describe, with her reasons - **Brewery directory**: listings breweries enter and you publish - **Festival website**: each brewery and what it is pouring, beside your session tickets [Traders & markets](https://www.ticketfairy.com/event-operating-system/traders-and-markets) [Website builder](https://www.ticketfairy.com/features/website-builder) ![Ticket Fairy Approve dialog for a barbecue trader listing the email that goes to the trader with a link to their trader page and the invoice to pay by card](https://www.ticketfairy.com/embeds/posters/marketing-event-traders--approve.png) ## Staff every bar with volunteers who know their shift Run your beer festival like a company many times your size. Your volunteers apply on their phones, and Fai reads each application against the roles you need. Accepted volunteers get a private page where they pick shifts, ask to swap or drop one and read their day sheet. A bar shift can carry a minimum age, so Fai offers it only to people old enough to serve. After the festival, you approve each person's hours from the times they checked in and out. Last year's volunteers come back with their answers already filled in, so the regulars who run your cellar bar sign up in a minute. You can accept, waitlist or decline people in batches, with one email each. Volunteers see the hours they gave against the hours they worked on their own page, and you give the rewards people earned. You plan crew meal times and food needs for the kitchen, and your meal desk hands out meals. - **Volunteer applications**: read by Fai against your roles - **Shifts with a minimum age**: offered only to people old enough - **Hours and rewards**: approved from check-in times [Crew & volunteers](https://www.ticketfairy.com/event-operating-system/crew-and-volunteers) [Crew meals & safety](https://www.ticketfairy.com/event-operating-system/crew-meals-and-safety) The Saturday cellar bar shift from 17:00 needs 2 volunteers aged 18 or over. Fai offers it to Sam and Priya but not to Ellie, who is under 18, and both accept. ## Pay your breweries and see what the festival made Brewery fees, bar takings and sponsor money go into your festival budget beside your own costs. When a brewery pays you a share of its bar takings, it enters them on its own page with its till reports, and Fai checks the reports against the figure. You send your share as an invoice with a link to pay. You can pay the breweries you buy beer from straight from Vault. Ticket payouts arrive daily as sessions sell. When Ticket Fairy processes the payments, payouts usually arrive 10 to 15 business days after the event. Where there are chargebacks or cancellations, funds can be held for the chargeback window. Your festival budget shows planned against actual on every line, so you know what the beer, the hall and the glasses cost before the doors open. If a brewery questions a figure weeks later, you both start from the same reports. A sponsoring brewery can have its own ticket allocation, and hand tickets to its best customers through one link, with no login to your event. You can raise or lower the number at any time. - **Share of bar takings**: checked by Fai and invoiced with a link - **Vault payments**: breweries and suppliers paid - **Partner allocations**: tickets a sponsor hands out [Traders & markets](https://www.ticketfairy.com/event-operating-system/traders-and-markets) [Budget & costs](https://www.ticketfairy.com/event-operating-system/budget-and-costs) [Vault](https://www.ticketfairy.com/features/vault) [Payments & payouts](https://www.ticketfairy.com/features/payments-and-payouts) ![Ticket Fairy Invoices view with every trader invoice, what it is for, whether it is paid and the totals paid and still to pay](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--invoices.png) ## How you can use Ticket Fairy at your beer festival - ### A charity beer festival run by volunteers A three-day charity festival in a town hall sells four sessions, each capped at what the hall holds. Volunteers apply on their phones and pick their bar shifts, and Fai offers the cellar shifts only to volunteers old enough to serve. - ### A brewery's own yard festival A brewery runs a weekend in its yard, with guest breweries applying for the other bars. It gives its best trade customers a partner allocation and sells a token card with every ticket. - ### A city craft beer week A craft beer week holds a session at a different taproom each night, each its own event under one brand. Each buyer of a paid ticket gets a referral link and earns money back when friends buy through it. - ### A cider and perry festival A cider festival sells an afternoon and an evening session, with a designated driver ticket that comes with no glass. Every refusal at the bar goes in the log for the license holder. - ### An autumn festival in a marquee A marquee festival sells reserved tables as their own ticket type beside general entry, with a stein and food tokens as add-ons. The door team scans every group in on their own phones. [Get Started for Free](https://manage.ticketfairy.com/registration) [Book Demo Call](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Everything you need to run your beer festival - ### [Seating & timed entry](https://www.ticketfairy.com/features/seating-and-timed-entry) You can sell timed entry with a capacity and price for each slot, follow sales and arrivals slot by slot, and sell numbered seats or seated areas for shows. - ### [Add-ons & upsells](https://www.ticketfairy.com/features/add-ons-and-upsells) You earn more from each buyer. Parking, camping, merchandise and upgrades sell with the ticket, VIP tables book with a deposit, and passes can cover several of your events. - ### [Ticket types & pricing](https://www.ticketfairy.com/features/ticket-types-and-pricing) You earn more per ticket with releases that open by themselves, you can hold tickets back for guests, and day and weekend tickets sit together so buyers choose fast. - ### [Checkout](https://www.ticketfairy.com/features/checkout) You win back buyers who left checkout, collect the answers your door team needs, and can approve orders and check ID before tickets go out. - ### [Front of house](https://www.ticketfairy.com/event-operating-system/front-of-house) Your box office team can sell to walk-ups and see what each seller took, and ages are checked once. VIP guests get a host, merch stays stocked, fans have a guide through their day and pay cashless on wristbands. - ### [Check-in & box office](https://www.ticketfairy.com/features/check-in-and-box-office) Your door team scans tickets on their own phones and fastens the right wristband on each guest. Walk-ups buy at the door, and you see who has arrived as the night goes on. - ### [Traders & markets](https://www.ticketfairy.com/event-operating-system/traders-and-markets) You get the right mix of traders, with their paperwork and payments in before load-in. Each pitch sits on your map, and you can invoice your share of sales. - ### [Crew & volunteers](https://www.ticketfairy.com/event-operating-system/crew-and-volunteers) Your shifts fill with offers to the people who fit, your crew keep one record across events, and you can recruit, look after and reward your volunteers. - ### [Crew meals & safety](https://www.ticketfairy.com/event-operating-system/crew-meals-and-safety) Meal times come from your shifts, each meal is counted and charged, and certificates and inductions are checked before anyone works. - ### [Budget & costs](https://www.ticketfairy.com/event-operating-system/budget-and-costs) You see the all-in cost of each act, your whole team works from one shared budget, and you can compare costs and sales pace across your events. - ### [Vault](https://www.ticketfairy.com/features/vault) You can pay artists, suppliers and crew from your ticket money as it arrives, give your team cards with limits, and collect deposits and invoices into the same balance. - ### [Referral rewards](https://www.ticketfairy.com/features/referral-marketing) Events sell 20% more tickets on average with referral rewards. Buyers earn back part or all of their ticket price as friends buy, fans chase prizes you choose, and you see what each referral brought in. - ### [Private sales & presales](https://www.ticketfairy.com/features/private-sales-and-presales) You can sell to exactly the people you choose with personal invitations, group invitation links, passwords and access codes, and give registered fans a presale before everyone else. A tier can even sell only to your NFT holders. - ### [Website builder](https://www.ticketfairy.com/features/website-builder) Fai drafts a website for your festival, venue or brand. You choose the look, and you can list your events with live prices, take enquiries, translate the site and publish it on your own domain. ## Run your beer festival, step by step - [Sell timed-entry tickets for an attraction, exhibition or food event](https://www.ticketfairy.com/guides/sell-timed-entry-tickets) - [Sell parking, camping and merchandise with your tickets](https://www.ticketfairy.com/guides/sell-add-ons-with-your-tickets) - [Assign wristbands to each ticket type](https://www.ticketfairy.com/guides/issue-wristbands-by-ticket-type) - [Unlock hidden tickets with an access code](https://www.ticketfairy.com/guides/unlock-hidden-tickets-with-an-access-code) - [Choose which details checkout asks your ticket buyers for](https://www.ticketfairy.com/guides/choose-which-attendee-details-checkout-collects) - [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/guides/take-trader-applications-for-your-event) - [Show your traders in a directory on your website](https://www.ticketfairy.com/guides/show-your-traders-in-a-directory-on-your-website) - [Recruit volunteers for your event](https://www.ticketfairy.com/guides/recruit-volunteers-for-your-event) - [Give your event volunteers their own page and track their hours](https://www.ticketfairy.com/guides/give-volunteers-their-own-page-and-track-hours) - [Offer open shifts on your event rota to crew and volunteers](https://www.ticketfairy.com/guides/offer-open-shifts-to-your-crew-and-volunteers) - [Approve the hours your event crew and volunteers worked](https://www.ticketfairy.com/guides/approve-the-hours-your-crew-and-volunteers-worked) - [Check your traders' takings after your event and invoice their share of sales](https://www.ticketfairy.com/guides/check-trader-takings-and-invoice-a-share-of-sales) - [Pay your event suppliers from Vault](https://www.ticketfairy.com/guides/pay-suppliers-from-your-vault) - [Let a partner hand out their own tickets for your event](https://www.ticketfairy.com/guides/let-a-partner-hand-out-their-own-tickets) - [Scan tickets at the door](https://www.ticketfairy.com/guides/scan-tickets-at-the-door) ## Beer festivals: your questions about Ticket Fairy ### Beer festivals #### Can each session have its own capacity? Yes. The session ticket can have time slots, each with the number of drinkers it takes. A full session greys out on your event page while the others stay on sale. #### Can I sell souvenir glasses and beer tokens with the session ticket? Yes. Each one sells as an add-on beside the entry ticket with its own price and stock, and you choose the ticket types it goes with. #### How do I sell a designated driver ticket? It can be its own ticket type, left out of the glass and token add-ons. With its own wristband, bar staff can tell who is driving. #### Can volunteers pick their own bar shifts? Yes. Each volunteer you accept gets a private page to pick shifts, ask to swap or drop one, and read their day sheet. #### Does Fai choose the breweries? No. Fai ranks applications against the mix you describe, with her reasons, and your team approves, waitlists or declines each brewery. #### How soon do I get my ticket money? You can get paid daily as sessions sell on your brand's own connected Stripe account, where your country supports it, or a Xendit account in Indonesia. When Ticket Fairy processes the payments, payouts usually arrive 10 to 15 business days after the event. Where there are chargebacks or cancellations, funds can be held for the chargeback window. #### Can my gate team scan tickets without a phone signal? No. The Entry Fairy app needs an internet connection to scan tickets, so a quick check of the connection at each gate before you open saves a queue. #### Does Ticket Fairy suit a small beer festival? Yes. A one-hall festival with two sessions sells the same way as a city-wide beer week, and a free event carries no ticketing fee. #### Can a brewery sell its own tastings and tours? Yes. For a brewery tasting or bottle share, you sell capped sessions with a glass and tokens the same way as a festival, from one evening to a weekend of sessions. A brewery tour can be its own ticket type with time slots, so you sell your beer tastings and tours from one event page. - [Beer festival questions: capped sessions, glasses and breweries](https://www.ticketfairy.com/solutions/beer-festivals/questions) - [Best ticketing platforms for beer festivals](https://www.ticketfairy.com/compare/ticketing/best-ticketing-platforms-for-beer-festivals) ## Ticketing for events like yours - ### [Food vendors chosen, placed and paying your share](https://www.ticketfairy.com/solutions/food-festivals) Your guests buy day tickets, tasting tokens and parking in one checkout. You choose food vendors with Fai ranking every application, plan their pitches on your site map and invoice your share of what each one takes. - ### [Trade buyers first, and room at every tasting](https://www.ticketfairy.com/solutions/wine-festivals) You can sell timed tastings, masterclasses and a private trade session from one event, and choose producers with Fai ranking every application against the regions you want. After the last glass, each producer's share of sales is invoiced from their own reports. - ### [More festival tickets sold and every department ready](https://www.ticketfairy.com/solutions/festivals) You can sell day, weekend and camping tickets through your fans, and see each morning how sales and costs compare with last year. Your acts, crew and traders all run from the same festival ticketing platform. - ### [Every shift covered, from the gate to backstage](https://www.ticketfairy.com/solutions/operations-managers) You can recruit volunteers and offer each shift to the people who fit. Your passes, meals, kit, deliveries and outside teams are ready before doors, every team is briefed on the day, and you approve the hours they worked. [Previous **Food festivals**](https://www.ticketfairy.com/solutions/food-festivals) [Next **Wine festivals & tastings**](https://www.ticketfairy.com/solutions/wine-festivals) See how the Ticket Fairy [event ticketing platform](https://www.ticketfairy.com/event-ticketing/) helps you sell more tickets, with every feature, the pricing and the support you get. ## Start Selling Tickets Online Create a free account and build a test event before you commit. Set up your tickets, explore referral rewards and go on sale when you are ready. Unlimited events with no monthly fee Start selling tickets immediately Tickets, door and website tools on every plan, Free included [Get Started](https://manage.ticketfairy.com/welcome) No credit card required The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)