Sell Every VIP Table Before the Night and Let Fans Bid on the Best Ones

Book Each Table for the Whole Party

Create a table type for each booth, position or bottle-service package, with its price and how many you can sell. Set the smallest and largest party one booking holds and what each guest above the minimum adds. Buyers choose a table and their party size in the Reserve Tables section of your event page, and the price follows as they add guests.

The table price covers the minimum party, so a booth for four to eight at your price with a charge for each extra guest pays more when the party grows. Enter the same number in both party fields when a booth is for a fixed group, and enter 0 for extra guests when the table price covers everyone.

A table booking is one ticket for the whole party, so the host shows one code at the door and the guest count is on the booking for your floor team. Create a separate table type for each booth size, position or package, such as a dancefloor booth, a mezzanine table and a bottle-service package, each with its own price and stock. Sell entry tickets as normal ticket types for everyone who is not at a table, and add a bottle package or a birthday cake as an add-on limited to the table types it goes with.

• Table types: a booth, position or package with its own price and stock
• Party size: the smallest and largest party one booking holds
• Price per additional guest: what each guest above the minimum adds

• Sell VIP tables and bottle service through your promoters

Take a Deposit Online and Collect the Rest at the Door

Choose the share of each booking the buyer pays at checkout, from a deposit to the whole price. When you save, the confirmation repeats your split, such as a deposit now and the remaining share collected directly, so nobody on your team is surprised on the night. Your event page shows the deposit on each table, and checkout shows the rest as Pay on Check-in.

When your door team scans the booking in the Entry Fairy app, the ticket shows the balance still to pay, worked out from the table price and any extra guests. They take the payment however your venue takes it and mark it paid in the app, so the booking no longer shows a balance.

Pick a smaller deposit when your bookings come late and on impulse, and a larger one, or the whole price, when a no-show booth costs you a night of bottle sales.

• Online Deposit Percentage: the share of the booking paid at checkout
• Balance at the door: shown when your door team scans the booking
• Marked paid: so the booking no longer shows a balance

• Get Your Crowd Through the Door Quickly and Sell to Walk-Ups

Know Who Booked Before You Charge the Card

Every table booking includes an identity check. After paying, the buyer photographs an ID document and takes a selfie, and the deposit is held on their card until they pass. If the check passes, the card is charged, the ticket is issued and the confirmation email goes out. A buyer who passed before is confirmed at once.

If a check fails, the buyer gets an email with the likely reason, such as a blurred photo, and tries again on the same page. A buyer who leaves before finishing sees a Verify Account prompt on your event page and gets a reminder email.

The Needs Verification tab in Orders lists every booking still waiting, so nobody chases a booking by hand. Resend verification sends the buyer the link again. Capture & bypass charges the hold and confirms the booking yourself, for a regular you know. Cancel order releases the hold and puts the table back on sale sooner. Each one asks you to confirm first, because capturing or cancelling cannot be undone.

• Identity check: an ID photo and a selfie before the booking is confirmed
• Needs Verification: the bookings still waiting for their check
• Capture & bypass: confirm a booking yourself

• Clear the ticket orders waiting on an ID check
• Keep Your Tickets With the Fans Who Want Them

Open the Next Booth When the First One Sells Out

Choose when each table type goes on sale: always, from a date and time, or once the previous table type sells out. Open a pricier booth only after the first one is gone, and set a sales end a few hours before doors so your floor team works from the final list.

From the table's row menu under Table Types, Deactivate Table Type hides it from buyers and keeps its bookings, and Activate Table Type puts it back. Mark as Sold Out shows it as sold out on your event page, which tells buyers your booths went fast. Delete Table Type is offered only while nothing has been booked or added to a basket.

• Sales start and end: the window buyers can book a table in
• Once the previous sells out: the next booth opens by itself
• Mark as Sold Out: shown as sold out, with its bookings kept

Let Your Promoters Sell Tables Through Their Own Links

Invite your promoters with the Promoter role, and when you publish, each one gets an email with their own link and a QR code for it. A table booked through a promoter's link counts on their row in Sales by Promoter.

Add a promoter who sells across every night to the brand team, and they get a link for every event you run, including the ones you create later. Add a promoter who only works one night to that event's team. A whole street team joins at once from one invitation link shared in their group chat.

Sales by Promoter shows each promoter's tickets, revenue and visits, with a breakdown by ticket type that names the table types they sold and a breakdown by date that shows when. Revenue on a table includes the balance you collect at the venue, so you can pay commission on the full booking. A promoter sees their own link and the event's ticket sales, and never your tables, your team or other promoters' figures.

• Promoter links: a link and a QR code for every promoter
• Sales by Promoter: tables and tickets each promoter sold
• By Ticket Type: which table types each promoter sold

• Give Every Promoter What They Need to Sell and See Who Sold Each Ticket

Auction Your Rarest Extras to the Fans Who Want Them Most

A fixed price on the one front-row booth or the signed poster earns the same whether one fan wants it or twenty. Put a VIP table, signed merch or a backstage pass up for auction on your event. Fans bid on the auction's own page, each bid is held on their card, and when the auction ends the top bidders are charged and get their tickets.

You set the minimum bid, the bid increment, a reserve and when bidding opens and closes, and you choose how many winners there are and the ticket type each winning place gets, so the top bid wins the best booth and the next bid the one beside it.

A bidder who is overtaken gets an email saying they were outbid, so they come back and bid again. A bidder below your reserve is told their bid has not reached it yet. Show the auction on your event page beside your tickets, or turn on Hide on the event page and share the auction URL only with your fan club, your VIP list or your followers.

The Auctions page shows each auction as Scheduled, Live, Ended or Completed, with its highest bid and how many bids it has. View bids lists every bidder, their company, their bid and its status, and Cancel bid drops a bid you do not want and releases the hold on that card. End the auction when bidding closes, or end a live one early when the price is right: the top bids win, the winners are charged and emailed their tickets, and every other hold is released.

• Auctions: a minimum bid, a bid increment and a reserve
• A card hold on each bid: only the winners are charged
• Number of winners: with a ticket type for each winning place
• Outbid emails: a reason for the bidder to come back

Set Up Tables, Promoters and Auctions by Asking Fai

Tell Fai, the assistant inside your dashboard, the booth you want to sell, such as a VIP booth for four to eight guests at your price with a charge for each extra guest and a deposit online. She shows you the table type before she saves it, invites your promoters, resends their links and reads back Sales by Promoter.

Ask her to deactivate a table type, put it back on sale or mark it sold out, and she asks whether buyers who already have it in their basket may finish paying. Ask her to set up an auction with its winners and ticket types, list the bids, or end it when the bidding closes. She asks you to approve every change first, and always before she ends an auction and charges the winners.

• Asked in a sentence: Fai fills in the price, party size and deposit
• You approve it: nothing changes until you say so

• Get Your Ticketing Work Done by Asking Fai