--- title: "Event Guest Lists, Free Tickets and Partner Allocations" description: "Send every guest a free ticket that scans at the door, upload a whole list at once and give each partner an allocation they hand out from their own link." canonical: "https://www.ticketfairy.com/features/guest-lists-and-comps" --- # Event Guest Lists, Free Tickets and Partner Allocations 1. [Features](https://www.ticketfairy.com/features) 2. Sell tickets 3. Guest lists & comps # Run Your Guest List Without a Spreadsheet Send press, artist guests, sponsors and friends of the venue a free ticket with a barcode, one person at a time or from a spreadsheet. Give an act's management, a radio station or a promoter a counted allocation they hand out themselves. Your door team scans every guest like any other buyer, and you always know who sent which ticket. [Get started free](https://manage.ticketfairy.com/registration) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) - Every guest on the list with a ticket - Partners handing out their own allocation - Comps kept apart from your takings ![Ticket Fairy Send Guest Tickets form with the Guest list ticket type and the ticket holder's name](https://www.ticketfairy.com/embeds/posters/marketing-guest-tickets--send-guest-tickets.png) ## Send Every Guest a Ticket That Scans at the Door Pick the ticket type and how many tickets, enter the guest's email address and the name on each ticket, and send. Each guest gets a ticket with its own barcode, so the door team checks them in as quickly as a paying buyer and nothing is checked against a printout. Send a whole list at once by uploading a spreadsheet, starting from the template on the page. You can also start from Issue Guest Ticket on your dashboard home and choose the event there. - **Guest tickets**: a barcode for every name, sent by email - **Upload a list**: names, emails, ticket types, add-ons and notes from a spreadsheet - **From your home page**: Issue Guest Ticket for any of your upcoming events ![Ticket Fairy Issue Guest Ticket window asking which of three upcoming club nights the tickets are for](https://www.ticketfairy.com/embeds/posters/marketing-dashboard-home--choose-event.png) ## Let Partners Hand Out Their Own Tickets Give the support act's manager, a radio station running a competition or each of your club promoters an allocation of their own. They open one sign-in link, add their own guests and cannot go past the number you set, so the guest list stops arriving through you. Choose whether a partner sends free tickets or invitations their guests buy with. They never see your sales, your buyers or the rest of your event, and you can raise or lower their limit at any time. - **Delegations**: one counted allocation for each partner - **Their own link**: one sign-in link that opens only their allocation - **Free tickets or invitations**: the partner chooses who gets in or who gets the chance to buy ![Ticket Fairy Delegations page of a festival, with a partner's delegation and the controls to manage its access](https://www.ticketfairy.com/embeds/posters/marketing-delegations--delegations.png) ## Keep Comps Inside Your Capacity and Out of Your Takings Give your guest list a ticket type of its own with its own allocation, so comps never eat into a paid release. A guest order is recorded at zero, so it adds nothing to your takings, and every guest order sits on the Guest tab of your Orders page. Each batch shows who sent it and when, on the page and in your activity log. Take a guest ticket back by cancelling its order, and the barcode stops working at the door straight away. - **Guest list ticket type**: comps with an allocation of their own - **Who sent it**: every batch recorded with the sender's name - **Take a ticket back**: cancel the order and the barcode stops working ![Ticket Fairy Orders page with the Guest tab beside Paid, Refunded, Cancelled and Payment Plan](https://www.ticketfairy.com/embeds/posters/marketing-orders--all-orders.png) ## See Whether Your Guest List Turned Up Guest tickets scan like any other ticket, so your check-in figures count them as guests arrive. Watch arrivals by hour on the night to see how full you are and whether the guest list is coming in. Your ticket exports mark every guest ticket, so after the night you can tell comps from paid tickets in your own spreadsheet. - **Guests at the door**: counted in your check-in figures as they scan - **Guest tickets in exports**: a column that tells comps from paid tickets ![Ticket Fairy hourly check-in report with arrivals by hour on event day](https://www.ticketfairy.com/embeds/posters/marketing-check-in--hourly-report.png) [Get Started for Free](https://manage.ticketfairy.com/registration) [Book Demo Call](https://www.ticketfairy.com/event-ticketing/book-a-demo) **Get this page as a PDF** Read it later or share it with your team. We email you a link to the PDF. What to put in your PDF Enter your email We will email you this deck. We may also email you now and then about Ticket Fairy features that can help your events. You can unsubscribe at any time with one click. ## Hand Out Free Tickets With Every Name Accounted For - ### Guest tickets Send a free ticket with a barcode to any guest, from any of your ticket types. - ### Guest list upload Upload a spreadsheet of names, email addresses, ticket types, add-ons and notes to send a whole list at once. - ### Several names, one email Send a group's tickets to one email address with a name on each ticket. - ### Private notes Add a note to a guest batch that stays with your team and appears in your exports. - ### Issue from your home page Send a guest ticket for any upcoming event from Issue Guest Ticket on your dashboard home. - ### Partner allocations Give each act, station, sponsor or promoter a counted allocation they hand out from their own link. - ### Invitations from partners Let a partner send invitations that let their guests buy a ticket, for a competition or a member presale. - ### Who sent each ticket See who sent every guest ticket and when, on the page and in your activity log. - ### Cancel a guest ticket Cancel a guest order from the Guest tab and its barcode stops working at the door. - ### Share one invitation link Give a sponsor's staff or a members' chat one link with a shared limit on what they can buy. [Learn more](https://www.ticketfairy.com/features/private-sales-and-presales) - ### VIP tables Sell tables and [bottle service](https://www.ticketfairy.com/event-ticketing/table-booking-software) through your promoters. [Learn more](https://www.ticketfairy.com/features/add-ons-and-upsells) - ### Group discounts Take money off when a buyer books a group of tickets together. [Learn more](https://www.ticketfairy.com/features/promo-codes-and-discounts) - ### Copy Details Below Enter the first guest's details once and copy them down to the other tickets in the batch, then change only what differs. - ### Free tickets and invitations in one allocation Give a partner free tickets on one ticket type and invitations to buy on another, in the same allocation. - ### A shared allocation for a partner's team Add several people to one partner allocation, each with their own access link, and remove anyone at any time. - ### Invitation Recipients See everyone a partner invited to buy, so you know who their invitations reached. - ### Guest lists with Fai Ask Fai to send a guest list after you approve it, or to set up a partner allocation, add the people who share it and read out their access link. [Learn more](https://www.ticketfairy.com/features/fai) ## See It in Your Dashboard - ![Ticket Fairy Quick Actions list on the dashboard home, starting with Issue Guest Ticket](https://www.ticketfairy.com/embeds/posters/marketing-dashboard-home--quick-actions.png) Send guest tickets for any upcoming event straight from your dashboard home. - ![Ticket Fairy Individual Tickets table with each ticket's status, check-in time and who scanned it](https://www.ticketfairy.com/embeds/posters/marketing-check-in--individual-tickets.png) See exactly when each guest arrived and who let them in. - ![Ticket Fairy Orders table with search, status filters, export controls and order rows](https://www.ticketfairy.com/embeds/posters/marketing-orders--filters-and-export.png) Filter your orders to the Guest tab and export every comp in one list. ## Run the Event Itself With the Event Operating System Plan, staff and run the production side of your event, from artists and crew to accreditation and show day. - [Give Crew, Artists, Traders and Press the Right Access The right pass for everyone who works your event, handed out at your desk and checked at your staff gates. Accreditation](https://www.ticketfairy.com/event-operating-system/accreditation) ## Run Your Guest List Step by Step - [Send free tickets to your guest list](https://www.ticketfairy.com/guides/issue-guest-tickets) - [Let a partner hand out their own tickets for your event](https://www.ticketfairy.com/guides/let-a-partner-hand-out-their-own-tickets) - [How do you run a guest list for your event without a spreadsheet?](https://www.ticketfairy.com/guides/run-a-guest-list-without-a-spreadsheet) ## Questions About Guest lists & comps ### Guest lists & comps #### Who on my team can send guest tickets? You can send them with an owner, admin or curator login on the event. A support login cannot see the issued list, and promoter and door logins do not see the page. To cancel a guest order, you need an owner, admin or support login. #### Do guest tickets use up the tickets I have to sell? Yes. Each one comes out of the ticket type you pick, like a sold ticket. The form stops at the number that type has left unless an owner or an admin turns on the stock override. #### How many tickets can I send at once? Up to 40 tickets to one person from the form, and up to 50 tickets on one row of an uploaded spreadsheet. One email address receives the whole batch you send to it. #### Do guest tickets show in my sales figures? They add nothing to your takings, because a guest order is recorded at zero. The Ticket Sales report leaves complimentary orders out, and Sales by Type lists them under their ticket type at zero. Your check-in figures include them. #### Does a partner with an allocation see my sales? No. Their link does one job: issuing from the allocation you gave them. Lowering their limit below what they have already issued stops them issuing more and does not take tickets back. #### What happens to a partner's tickets if I delete their allocation? Guest tickets they already issued stay valid. Invitations nobody has bought yet stop working, and so does their link. #### A guest says their ticket never arrived. What now? Check the address on their row of the issued list, then ask them to look in spam. If the address is wrong, cancel that order from the Guest tab and send a fresh one. An event can also issue guest tickets without emailing them, so check whether your event emails its guest tickets. #### What happens when I cancel a guest ticket? The guest is never charged, and the barcode stops working at the door straight away. A ticket email that has already gone out cannot be recalled. #### Can one guest get several ticket types? Yes. Send one batch for each ticket type. Each batch is its own order with its own email. #### What else can the guest list spreadsheet hold? Separate first and last names for each ticket, the email address, the ticket type by its name, add-ons and notes. #### Does a partner need a dashboard login? No. Each person on an allocation gets their own access link, emailed when the event is published, or you copy it from Manage Access and send it yourself. Give two separate partners an allocation each. ## Explore More of Ticket Fairy - [Sell Tickets to Exactly the People You Choose Passwords, personal invitations, group invitation links, access codes, presales for registered fans and NFT-holder sales. Private sales & presales](https://www.ticketfairy.com/features/private-sales-and-presales) - [Get Your Crowd Through the Door Quickly and Sell to Walk-Ups Your door team scans tickets on their own phones, every ticket type gets its own entry rules and wristband, walk-ups buy at the door and you see who has arrived. Check-in & box office](https://www.ticketfairy.com/features/check-in-and-box-office) - [Earn More From Every Buyer With Extras They Want Parking, camping, merchandise and upgrades sold with the ticket, VIP tables booked with a deposit and passes that cover several of your events. Add-ons & upsells](https://www.ticketfairy.com/features/add-ons-and-upsells) - [Give the Right Buyers a Better Price and See Which Codes Sell Tickets Promo codes with the discount, tickets, limits and dates you choose, automatic group discounts, gift certificates and the sales behind every code. Promo codes & discounts](https://www.ticketfairy.com/features/promo-codes-and-discounts) [Previous **Orders, refunds & resale**](https://www.ticketfairy.com/features/orders-refunds-and-resale) [Next **Check-in & box office**](https://www.ticketfairy.com/features/check-in-and-box-office) Ticket Fairy in full: [ticketing platform for event organisers](https://www.ticketfairy.com/event-ticketing/), with the features, pricing and support behind this page. ## Sell more tickets. Build the crowd that comes back. ## Start Selling Tickets Online Sign up without a credit card and build a test event before you commit. Go on sale in minutes when you are ready. No monthly subscription required for ticketing Start selling tickets immediately Ticketing tools included in the service fee [Get Started](https://manage.ticketfairy.com/welcome) [Talk to Fai Now](#) Ask Fai, our AI assistant, about Ticket Fairy’s features, pricing and how it could work for your event. No credit card required ## Book a demo call See the referral model that drives 20% more ticket sales on average, learn which campaigns sell tickets, answer buyers faster and keep queues moving. How many tickets do you sell per year? 45-Minute Video Call Pick a Time That Works for You --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)