Close Company Group Bookings the Way Finance Teams Buy

Sell Blocks of Passes Without a Spreadsheet on the Side

Conference, awards and hospitality teams sell some of their biggest orders to companies, and those buyers work to purchase orders, budget codes and payment terms. The Group Bookings page on your event lists every company deal with its passes, the price each, the total, the terms and where it has got to: draft, awaiting sign-off, approved, invoiced, paid or cancelled. Your whole team sees the same list, and the status filter shows the deals waiting on you.

Choose a company booking when one organisation buys a block, pays on terms and wants one invoice. When friends, a work team or a coach party simply want a lower price for buying together at checkout, a group discount gives them that with no paperwork at all.

• One row for each company: passes, price, total, terms and status
• Status filter: the deals waiting on sign-off or payment
• Beside your group discounts: the right tool for each kind of group

• Sell a block of tickets to a company and invoice them
• Offer the Right Price to the Right Buyers and See What It Sold

Take the Order the Way the Company Gave It

Each booking names the company and the purchaser, the person who receives the invoice and gives the passes out to their team. Find the purchaser among the people who have already bought from you, or add them as a new contact. The block is built from your own ticket types and extras, priced in your event's currency, so the deal draws on the same capacity and the same reports as every other sale.

Record the purchase order number, the payment terms, the budget code and the cost centre the company gave you, with notes for anything your team should know. They stay on the booking for your team and your finance follow-up, and the invoice the company receives stays clean. Leave the invoice number blank and Ticket Fairy numbers the invoice for you when you raise it.

A running total updates as you add tickets and extras, and lines can stay unpriced while the deal is still being agreed. If the purchaser's email already has an account, the booking links to it and still uses the name you entered.

• Company and purchaser: the person who receives the invoice and hands out the passes
• Tickets and extras: built from your own ticket types and prices
• Purchase order and terms: with the budget code and cost centre for your team

Price Each Pass or Charge One Agreed Total

Most blocks are priced per pass, which keeps the sums visible to both sides and matches what the company approved. When the deal was struck as a lump sum, such as a sponsor package or a negotiated table price, charge one agreed total, and the invoice shows the single figure with no breakdown for each pass.

Payment terms run from due immediately to sixty days, so the booking always records what the company signed up to. A per-pass invoice helps a finance team match it to their purchase order, and a single total keeps a negotiated package from turning into a haggle over each line.

• Price per pass: the sums visible to both sides
• One agreed total: a single figure for a package deal
• Payment terms: the terms the company works to

Get Sign-Off on Large Deals Before You Invoice

A discounted deal or a large block often needs a second pair of eyes. Require sign-off on a booking and send it to the approvers you name, and it cannot be invoiced until every one of them has approved it. Each approver's decision is recorded beside their name with the date, so "who agreed to this price?" always has an answer.

A rejection sends the booking back to draft with its reason, so you change the terms and send it for sign-off again. A booking that needs no sign-off can be approved straight away, so small deals move as fast as you do.

• Send for sign-off: to each approver you name
• Approve or Reject: recorded beside each approver with the date
• Back to draft: a rejected booking ready to change and resend

Send One Invoice That Falls Due on the Company's Terms

Once a booking is approved, raise its invoice with the due date the company's terms give, such as thirty days from today. Ticket Fairy emails the invoice and its payment link to the purchaser straight away, or holds it for you to send later. The company pays online through the link, and the booking moves to paid when the money arrives, with nobody chasing a bank statement.

• Raise invoice: with its own invoice number and due date
• Payment link: the company pays the invoice online
• Emailed to the purchaser: the invoice and link sent for you

• Give Your Team Cards and Get Paid for Everything That Is Not a Ticket

Keep the Company's Passes Safe While the Invoice Is Paid

The tickets and extras on an invoice are held back from sale from the moment it is sent until it is paid, so the block cannot sell out from under the company while their finance team processes it. Once the invoice is paid, the purchaser gets an email to give the passes out to their team, and the company keeps its own list of who is coming.

If the company pulls out, cancelling the booking withdraws an unpaid invoice with it, so its payment link stops working and the tickets return to sale. The cancelled booking stays on the list, so the block and the reason it went are still answerable months later.

• Held back from sale: from the moment the invoice is sent
• Passes for the team: given out by the purchaser once the invoice is paid
• Cancel booking: withdraws an unpaid invoice and its payment link

Work on Company Deals as a Team, With Fai Beside You

When two people change the same booking, the second save does not overwrite the first. Everything you entered stays in the form, and you choose to keep your changes or reload your teammate's. Tell Fai, the assistant inside your dashboard, the company, the purchaser, the tickets, the purchase order and the terms, and she drafts the booking for you to check.

Fai can change a draft, send a booking for sign-off, raise the invoice, cancel a booking and tell you which deals are still waiting on sign-off or payment. Each of those steps commits money or reaches the company, so she asks you before every one.

• Safe team editing: nobody's changes lost when two of you edit
• Group bookings with Fai: a booking drafted from a sentence
• You approve each step: before anything reaches the company

• Get Your Ticketing Work Done by Asking Fai