---
title: "Corporate Group Ticket Bookings With Invoices and Sign-Off"
description: "Sell blocks of passes to companies with their purchase order and payment terms, get sign-off on big deals, then send one invoice they pay online."
canonical: "https://www.ticketfairy.com/features/promo-codes-and-discounts/company-group-bookings"
---

# Corporate Group Ticket Bookings With Invoices and Sign-Off

1. [Features](https://www.ticketfairy.com/features)
2. [Promo codes & discounts](https://www.ticketfairy.com/features/promo-codes-and-discounts)
3. Company bookings

# Close Company Group Bookings the Way Finance Teams Buy

A company buying forty conference passes asks for a purchase order number and thirty days to pay, not a card payment at checkout. Most ticketing tools leave you with a spreadsheet, a separate invoicing tool and a block of tickets you hope nobody else buys. Ticket Fairy keeps the whole deal on your event: the company, the person who receives the invoice, the passes and extras from your real ticket types, the purchase order and terms, sign-off from the people who approve deals, and one invoice with a payment link. The block is held from the moment the invoice goes out, and the purchaser hands the passes to their team once it is paid.

  [Get started free](https://manage.ticketfairy.com/registration) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

- Company blocks sold the way finance teams buy
- Every large deal signed off before it is invoiced
- One invoice and payment link for each company

   ![Ticket Fairy group bookings table listing each company with its passes, price, payment terms and status from draft through to paid](https://www.ticketfairy.com/embeds/posters/marketing-group-bookings--bookings.png)

## Sell Blocks of Passes Without a Spreadsheet on the Side

Conference, awards and hospitality teams sell some of their biggest orders to companies, and those buyers work to purchase orders, budget codes and payment terms. The Group Bookings page on your event lists every company deal with its passes, the price each, the total, the terms and where it has got to: draft, awaiting sign-off, approved, invoiced, paid or cancelled. Your whole team sees the same list, and the status filter shows the deals waiting on you.

Choose a company booking when one organisation buys a block, pays on terms and wants one invoice. When friends, a work team or a coach party simply want a lower price for buying together at checkout, a [group discount](https://www.ticketfairy.com/event-ticketing/group-ticket-sales) gives them that with no paperwork at all.

- **One row for each company**: passes, price, total, terms and status
- **Status filter**: the deals waiting on sign-off or payment
- **Beside your group discounts**: the right tool for each kind of group

- [Sell a block of tickets to a company and invoice them](https://www.ticketfairy.com/guides/take-a-group-booking-and-invoice-it)
- [Offer the Right Price to the Right Buyers and See What It Sold](https://www.ticketfairy.com/features/promo-codes-and-discounts/promo-codes-and-group-discounts)

## Take the Order the Way the Company Gave It

Each booking names the company and the purchaser, the person who receives the invoice and gives the passes out to their team. Find the purchaser among the people who have already bought from you, or add them as a new contact. The block is built from your own ticket types and extras, priced in your event's currency, so the deal draws on the same capacity and the same reports as every other sale.

Record the purchase order number, the payment terms, the budget code and the cost centre the company gave you, with notes for anything your team should know. They stay on the booking for your team and your finance follow-up, and the invoice the company receives stays clean. Leave the invoice number blank and Ticket Fairy numbers the invoice for you when you raise it.

A running total updates as you add tickets and extras, and lines can stay unpriced while the deal is still being agreed. If the purchaser's email already has an account, the booking links to it and still uses the name you entered.

- **Company and purchaser**: the person who receives the invoice and hands out the passes
- **Tickets and extras**: built from your own ticket types and prices
- **Purchase order and terms**: with the budget code and cost centre for your team

    ![Ticket Fairy New group booking form with the company name, the Purchaser section with its customer search, the ticket and add-on lines and the billing terms](https://www.ticketfairy.com/embeds/posters/marketing-group-bookings--new-booking.png)

## Price Each Pass or Charge One Agreed Total

Most blocks are priced per pass, which keeps the sums visible to both sides and matches what the company approved. When the deal was struck as a lump sum, such as a sponsor package or a negotiated table price, charge one agreed total, and the invoice shows the single figure with no breakdown for each pass.

Payment terms run from due immediately to sixty days, so the booking always records what the company signed up to. A per-pass invoice helps a finance team match it to their purchase order, and a single total keeps a negotiated package from turning into a haggle over each line.

- **Price per pass**: the sums visible to both sides
- **One agreed total**: a single figure for a package deal
- **Payment terms**: the terms the company works to

## Get Sign-Off on Large Deals Before You Invoice

A discounted deal or a large block often needs a second pair of eyes. Require sign-off on a booking and send it to the approvers you name, and it cannot be invoiced until every one of them has approved it. Each approver's decision is recorded beside their name with the date, so "who agreed to this price?" always has an answer.

A rejection sends the booking back to draft with its reason, so you change the terms and send it for sign-off again. A booking that needs no sign-off can be approved straight away, so small deals move as fast as you do.

- **Send for sign-off**: to each approver you name
- **Approve or Reject**: recorded beside each approver with the date
- **Back to draft**: a rejected booking ready to change and resend

    ![Ticket Fairy group booking details awaiting sign-off, with Approve and Reject beside each approver](https://www.ticketfairy.com/embeds/posters/marketing-group-bookings--sign-off.png)

## Send One Invoice That Falls Due on the Company's Terms

Once a booking is approved, raise its invoice with the due date the company's terms give, such as thirty days from today. Ticket Fairy emails the invoice and its payment link to the purchaser straight away, or holds it for you to send later. The company pays online through the link, and the booking moves to paid when the money arrives, with nobody chasing a bank statement.

- **Raise invoice**: with its own invoice number and due date
- **Payment link**: the company pays the invoice online
- **Emailed to the purchaser**: the invoice and link sent for you

- [Give Your Team Cards and Get Paid for Everything That Is Not a Ticket](https://www.ticketfairy.com/features/vault/cards-invoices-and-payment-links)

   ![Ticket Fairy Raise invoice dialog with the company, tickets and total, the Due date field and Email the invoice now turned on](https://www.ticketfairy.com/embeds/posters/marketing-group-bookings--raise-invoice.png)

## Keep the Company's Passes Safe While the Invoice Is Paid

The tickets and extras on an invoice are held back from sale from the moment it is sent until it is paid, so the block cannot sell out from under the company while their finance team processes it. Once the invoice is paid, the purchaser gets an email to give the passes out to their team, and the company keeps its own list of who is coming.

If the company pulls out, cancelling the booking withdraws an unpaid invoice with it, so its payment link stops working and the tickets return to sale. The cancelled booking stays on the list, so the block and the reason it went are still answerable months later.

- **Held back from sale**: from the moment the invoice is sent
- **Passes for the team**: given out by the purchaser once the invoice is paid
- **Cancel booking**: withdraws an unpaid invoice and its payment link

## Work on Company Deals as a Team, With Fai Beside You

When two people change the same booking, the second save does not overwrite the first. Everything you entered stays in the form, and you choose to keep your changes or reload your teammate's. Tell Fai, the assistant inside your dashboard, the company, the purchaser, the tickets, the purchase order and the terms, and she drafts the booking for you to check.

Fai can change a draft, send a booking for sign-off, raise the invoice, cancel a booking and tell you which deals are still waiting on sign-off or payment. Each of those steps commits money or reaches the company, so she asks you before every one.

- **Safe team editing**: nobody's changes lost when two of you edit
- **Group bookings with Fai**: a booking drafted from a sentence
- **You approve each step**: before anything reaches the company

- [Get Your Ticketing Work Done by Asking Fai](https://www.ticketfairy.com/features/fai)

## How Organisers Sell to Companies

- ### A Conference Selling Delegate Blocks

  A conference takes a block of forty delegate passes for a software company on thirty-day terms, with the purchase order and cost centre on the booking. The passes are held the day the invoice goes out, and the company's office manager gives them to the team once it is paid.
- ### An Awards Dinner Selling Tables

  An awards night sells tables to sponsors as one agreed total, so each sponsor's invoice shows the package price with no breakdown. The events director signs off every discounted table before it is invoiced.
- ### A Festival With Corporate Hospitality

  A festival sells hospitality packages to local businesses, with weekend tickets and parking extras on each booking. The status filter shows the finance team every invoice still unpaid two weeks before the gates open.
- ### A Theatre Booking School Groups

  A theatre takes a school's block of matinee tickets on fourteen-day terms. When the school changes the numbers, the draft is updated before it goes for sign-off, and the bursar pays the invoice online.
- ### An Agency Handling Client Deals

  An agency running a trade show asks Fai to draft each exhibitor's staff passes from an email, checks them and sends them for sign-off. Every approval is recorded, so the client sees who agreed each price.

    [Get Started for Free](https://manage.ticketfairy.com/registration) [Book Demo Call](https://www.ticketfairy.com/event-ticketing/book-a-demo)       **Get this page as a PDF** Read it later or share it with your team. We email you a link to the PDF.           What to put in your PDF         Enter your email

We will email you this deck. We may also email you now and then about Ticket Fairy features that can help your events. You can unsubscribe at any time with one click.

## Set It Up Step by Step

- [Sell a block of tickets to a company and invoice them](https://www.ticketfairy.com/guides/take-a-group-booking-and-invoice-it)

## Questions About Company Group Bookings

### Company bookings

#### Does a draft booking hold the tickets?

No. A draft, a booking awaiting sign-off and an approved booking record the block without holding any tickets. The tickets are held from the moment the invoice is sent until it is paid. Where the night is close to sold out, hold those tickets back separately while the purchase order goes through.

#### What does the company see on the invoice?

The company, the tickets and extras and the total, or the one agreed total if you charge a lump sum. The purchase order number, payment terms, budget code and cost centre stay on the booking for your team.

#### When does the invoice fall due?

On the due date you choose when you raise it. If you leave the due date blank, the invoice is payable as soon as it arrives, so choose the date the company's payment terms give.

#### How do approvers give their decision?

You ask each approver and record Approve or Reject beside their name on the booking. Ticket Fairy keeps the approvers only when sign-off is required on the booking, so turn that on before you send it.

#### Can I change a booking after it has gone for sign-off?

Only a draft can be edited. Once a booking has gone for sign-off, cancel it and take the revised block as a new booking. A booking whose invoice has been paid cannot be cancelled.

#### Does the company pay by card at checkout?

No. The company pays the invoice through its payment link, and the booking moves to paid once the money arrives. A booking needs at least one priced ticket or extra before it can be invoiced.

#### What if the purchaser deletes their account?

You can no longer raise an invoice for that booking. Cancel it and start a new booking with another purchaser.

#### Who can take group bookings?

You need to be an owner or an admin of the event. Searching your existing customers for the purchaser needs an owner, admin or stats role on the brand. With a role on the event only, enter the purchaser's name and email instead.

## Explore More of Ticket Fairy

- [Codes & discounts Promo codes for partners and fans, group discounts that apply with no code, access codes for hidden tickets and gift certificates, with the sales behind every code. Promo codes & discounts](https://www.ticketfairy.com/features/promo-codes-and-discounts/promo-codes-and-group-discounts)
- [Cards, links & invoices Issue Vault cards to your team with the limits you choose, keep receipts on every card payment, and collect deposits, hire fees and sponsorship with payment links and invoices. Vault](https://www.ticketfairy.com/features/vault/cards-invoices-and-payment-links)
- [Live sales & reports Follow sales live on the Performance page, compare with last time, replay your on-sale, share live sales with partners and export the orders behind any figure. Sales reports](https://www.ticketfairy.com/features/sales-reports/live-sales-and-reports)

       [Back to **Promo codes & discounts**](https://www.ticketfairy.com/features/promo-codes-and-discounts) [Previous **Codes & discounts**](https://www.ticketfairy.com/features/promo-codes-and-discounts/promo-codes-and-group-discounts)

Ticket Fairy in full: [ticketing platform](https://www.ticketfairy.com/event-ticketing/), with the features, pricing and support behind this page.

## Sell more tickets. Build the crowd that comes back.

## Start Selling Tickets Online

Sign up without a credit card and build a test event before you commit. Go on sale in minutes when you are ready.

    No monthly subscription required for ticketing    Start selling tickets immediately    Ticketing tools included in the service fee   [Get Started](https://manage.ticketfairy.com/welcome) [Talk to Fai Now](#)

Ask Fai, our AI assistant, about Ticket Fairy’s features, pricing and how it could work for your event.

No credit card required

## Book a demo call

See the referral model that drives 20% more ticket sales on average, learn which campaigns sell tickets, answer buyers faster and keep queues moving.

                     How many tickets do you sell per year?                                45-Minute Video Call    Pick a Time That Works for You

---

This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)