Settle Everyone an Event Owes Straight From Your Ticket Money

Keep Who You Owe on the Event Itself

Who you owe for this event suggests the artist fees, deposits and balances from your artist bookings and the quotes from the supplier bookings you accepted. Add a suggestion and its name and amount are filled in, or add anyone no booking covers. Every row moves from To pay to Paid, says who last changed it and when, and can be marked as paid another way when you settled in cash.

Adding someone to the list records what you owe and pays nobody. When you are ready, Pay selected turns the people you ticked into a batch with one payment for each of them, linked to the event. If a payment does not go through, that person goes back on the list for you to pay again.

• Suggested from your bookings: artist fees and supplier quotes, with the amounts filled in
• Add someone: performer, supplier, venue, staff, partner or anyone else
• Who changed it: each row shows who last changed it and when

• Pay everyone you owe for an event
• Pay Everyone on Time and Settle Every Show With Figures Both Sides Can Check

Pay a Supplier With the Reference They Expect

Pay a supplier now or on the date their invoice is due, to a saved recipient you can check by the last four digits of their account. They see their own invoice number on their bank statement, and your team sees the reason for the payment in Vault. Review transfer shows the payment exactly as it will be sent, and Transfer details gives you a payment confirmation your supplier can keep.

Add a new supplier as you go with the bank details from their invoice, for a local bank transfer or an international SWIFT transfer. You decide whether you or the supplier pays the transfer fee, and a category and a private note, such as the budget line it belongs to, stay with the payment for your team. Pay a euro invoice from your pound balance with Pay from, and the dialog shows about how much comes out of that balance before you send it.

• Their reference: the invoice number on their bank statement
• Pay from any balance: with an estimate of what comes out of it
• Now or on a date: pay when the invoice is due
• Payment confirmation: a PDF letter as proof that you paid

• Pay your event suppliers from Vault

Pay a Whole Line-Up and Crew in One Batch

Sending one transfer at a time after a show takes an afternoon. Name a batch, link it to the event and add a payment for each performer, supplier, venue and member of staff, or upload a spreadsheet of payments. Total to pay adds up each currency as you go, and nothing is paid until someone sends the batch.

A spreadsheet upload built from the template is checked row by row before anything is added: each row shows as Ready, asks you to choose which saved recipient it means, or says what to fix. Leave a reference empty and the batch name is what the recipient sees on their statement. Choose to pay as soon as the batch is sent or on a date, and the person who sends it can keep that date or change it.

Before anyone sends, Check the cost shows what each payment takes from which balance, with the rate and the fee. Each payment in a sent batch moves from On its way to Paid, and Where it stands shows the whole batch at a glance. If a connection drops while a batch is sending, Check again asks the bank what happened, and Try sending again checks with the bank before it sends anything, so nobody is paid twice.

• Upload a spreadsheet: every row checked before it is added
• Check the cost: the rate and the fee before anyone sends it
• Check again: the bank is asked first, so a payment never goes twice
• History: who prepared, sent or cancelled the batch, and when

• Pay your event's artists, suppliers and crew at once from Vault

Pay Rent, Residencies and Regular Suppliers on Schedule

A recurring payment covers the venue rent, a Friday residency or the crew storage unit, and the bank pays every week, every month or once on a date you choose. Each schedule can be linked to its event, end on a last payment or run until you stop it, and be paused, resumed or stopped whenever plans change.

Your recurring payments list shows how often each one pays, its status, the next payment date, who set it up and who approved it. A schedule shows Being set up while the bank gets ready, then Active.

• Every week or every month: on the day of the week or the day of the month you choose
• Pause, resume or stop: skip payments until you are ready again
• Next payment: the date each schedule pays next

• Pay your venue rent, artist residencies and regular event suppliers automatically from Vault

Make Every Payment a Two-Person Job

A show's takings are too important to leave one login able to pay them out. With Require a second person to send payments on, one person prepares each payment while a different owner or admin sends it, so a mistake or a stolen login cannot move money on its own. Batches, single transfers and recurring payments are all covered.

With the rule on, a new transfer's button reads Prepare for approval, and the payment waits as a batch of one for a teammate to send, on the date you chose or one they pick. A recurring payment waits for a second owner or admin to approve it before it starts, or to decline it. The sender sees the total, who prepared it, every payment and its history, and confirms it is them before the money moves. The line under the switch says who last changed the rule and when.

• Require a second person: one switch for every payment from Vault
• Prepare for approval: a single payment waits for a teammate to send it
• Both names on record: who prepared each payment and who sent it

• Make a second person send every payment from your event money

Let the Suppliers You Pay Every Event Through Faster

The venue, production company or agent you pay show after show can become a trusted recipient, so payments to them ask for fewer security checks. One owner or admin asks for it, a cooling period gives your team time to spot a request that should not be there, and a different owner or admin approves it after comparing the bank details with a source they trust.

The Security column on the Recipients page shows where each supplier stands, from Standard authentication through Cooling period and Awaiting approval to Trusted. Change a trusted supplier's bank details and the trust is removed in the same change, so payments to the new account go back to the usual checks straight away.

• Trusted recipients: fewer security checks for your regular suppliers
• Cooling period: time for your team to spot a request that should not be there
• A second approver: whoever asks can never approve it

• Mark a supplier you pay every event as trusted

Approve Your After-Show Payments With Every Sum Worked Out

When an event ends, Fai, the assistant inside your dashboard, works out who to pay from your bookings, matches each payee to the bank details you saved and prepares a payment batch once everyone has an amount. For an artist on a percentage deal she reads the contract and the ticket sales, takes off refunds, tax and fees, compares the result with the break-even point and applies the artist's percentage.

Each result waits under Prepared for you. How Fai worked this out lists every figure from the guaranteed fee to the final fee, and Where this comes from links to the contract and the event money she read. When she is less sure of a suggestion, she says so on the card. Accept it with the button that names what happens, such as Use followed by the final fee, change the amount or recipient first with Change and accept, or dismiss it with a reason and she does not suggest it again unless its details change.

Fai also flags deposits and balances that fall due within the week, adds suppliers from the invoices you upload to an event and warns you when a batch needs more money than your balance holds. She drafts a reminder for an invoice that is overdue and adds team card payments to the right event budget, so card spend stays on budget. Ask her in a sentence to pay a saved supplier or prepare a batch, and she shows you the whole payment and asks before each step. Fai's finance help lets you set Off, Suggest or Do it for me for each kind of finance work. Money only moves when a person on your team sends it.

• Percentage deals: guarantee, break-even and the artist's share, step by step
• Who to pay: from your bookings, as soon as the event ends
• Change and accept: the amount or the recipient before you accept
• You send it: nothing is paid until your team says so

• Let Fai prepare the finance work after your events
• Pay Everyone on Time and Settle Every Show With Figures Both Sides Can Check
• Get Your Ticketing Work Done by Asking Fai