# Run ticketing for a club night | Ticket Fairy -oppaat

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Oppaat](https://www.ticketfairy.com/fi/guides)
3. Run ticketing for a club night

Tapahtuman määrittäminen

# Run ticketing for a club night

Set up ticket releases, guest lists and VIP tables, track promoter sales, and prepare the venue team for the door.

Kenelle:  Promoters running a club night with a host venue

Kestää:  18 minuuttia

- [Start with the Club show template](#step-1)
- [Answer the template questions](#step-2)
- [Set your ticket releases and allocations](#step-3)
- [Check the VIP booth details](#step-4)
- [Issue guest-list tickets](#step-5)
- [Invite each promoter to this event](#step-6)
- [Give each promoter their own link](#step-7)
- [Track every post and partner separately](#step-8)
- [Set the door and last-entry times](#step-9)
- [Follow check-ins while the doors are open](#step-10)

## Ennen aloitusta

- You're an owner or an admin on the event. A curator can issue guest tickets, but cannot change your tickets, tables or publish settings.
- You have agreed the venue capacity, access times, last entry, scanner handoff and door responsibilities with the host venue.
- You know the ticket prices, allocations and how many guests each VIP booth admits.

1. ## Start with the Club show template

   Create an event and choose **Club show**.

   **Huomautus:** The template starts you with early bird, advance and on the door ticket types, plus an 18-and-over age limit, ID checks, door times and last entry. Set the reward targets under **Tickets**, **Settings**, **Rewards System** before your first sale, and review every other event setting before you publish.
           ![Ticket Fairy Club show template with guest list and VIP booth options available](https://www.ticketfairy.com/embeds/posters/marketing-event-templates--club-show.png)    Create event, Club show template.
2. ## Answer the template questions

   Enter your standard advance price and room capacity, turn on **Add a guest list ticket** and **Add a VIP booth**, then select **Use this template**.
3. ## Set your ticket releases and allocations

   Open **Tickets**, then set the price, allocation and sale window for early bird, advance and on the door tickets. A later release can stay hidden until its date, or until the release before it sells out.

   **Vinkki:** Use a separate ticket type when the price or sale window changes. Use a ticket category when several releases all give the same admission, such as General Admission.
          ![Ticket Fairy Early bird ticket with its price, allocation and sale window](https://www.ticketfairy.com/embeds/posters/marketing-table-tickets--ticket-release.png)    Event, Tickets, Early bird.
4. ## Check the VIP booth details

   On **Tickets**, open the VIP booth under **Tables**. Set the booth price, allocation, minimum and maximum number of guests, the price for each additional guest and the deposit buyers pay at checkout.

   **Huomautus:** A table sells as one booking for a group between the minimum and maximum. The deposit is the share paid online, and the balance is collected at the venue.
          ![Ticket Fairy VIP booth form with the price, allocation, guest limits and deposit](https://www.ticketfairy.com/embeds/posters/marketing-table-tickets--vip-booth.png)    Event, Tickets, Tables, VIP booth.
5. ## Issue guest-list tickets

   Open **Guest Tickets**, select **Send Guest Tickets**, choose Guest list, VIP or a VIP booth, then enter the recipient's email address and the name for each guest. A note helps your door team recognise the booking.

   **Huomautus:** Guest tickets come out of the chosen ticket type's stock, which the form shows before you send. You can issue beyond it when the guest list needs an exception.
          ![Ticket Fairy Send Guest Tickets form for issuing a guest-list ticket or VIP booth](https://www.ticketfairy.com/embeds/posters/marketing-guest-tickets--send-guest-tickets.png)    Event, Guest Tickets, Send Guest Tickets.
6. ## Invite each promoter to this event

   Open **Event Team**, select **Invite Team Member**, enter each promoter's email address, choose the promoter role, then send the invitation.

   **Huomautus:** Event-team access is limited to this club night. Use the brand team when a promoter works across the venue's programme.
          ![Ticket Fairy event team invitation with the promoter role selected](https://www.ticketfairy.com/embeds/posters/marketing-promoter-links--invite-event-promoter.png)    Event, Event Team, Invite Team Member.
7. ## Give each promoter their own link

   When you publish, tick **Send Promoter Links** so each promoter receives their own link. Sales through that link appear under **Sales by Promoter**.

   **Huomautus:** If you schedule the event to publish later, send promoter links separately. The scheduled publish does not send them.
          ![Ticket Fairy Promoters section with Send Promoter Links selected](https://www.ticketfairy.com/embeds/posters/marketing-event-publish--promoter-links.png)    Event, Publish, Send Promoter Links.
8. ## Track every post and partner separately

   Under **Marketing**, open **Tracking Links** and create a separate link for your Instagram bio, each campaign, each partner and any printed flyer. The table shows the clicks, orders and ticket revenue each placement brought in.

   **Huomautus:** A tracking link measures a placement and does not include a reward. A promoter link belongs to a team member and counts their sales.
           ![Ticket Fairy Create Tracking Link dialog above the event tracking table](https://www.ticketfairy.com/embeds/posters/marketing-tracking-links--create-tracking-link.png)    Event, Marketing, Tracking Links.
9. ## Set the door and last-entry times

   Open each ticket type that needs its own entry window, turn on the separate door-time setting, then enter when check-in starts and ends. With the setting off, the event's main check-in window applies.

   **Vinkki:** Use this for a guest-list cutoff, an early VIP entry or a last-entry rule that differs from the rest of the event.
          ![Ticket Fairy ticket options with separate door and last-entry times turned on](https://www.ticketfairy.com/embeds/posters/marketing-tickets--door-times.png)    Event, Tickets, ticket type options.
10. ## Follow check-ins while the doors are open

    Open **Check-In** and view **Hourly** while your door team scans tickets. The report shows arrivals by hour and the running Checked In total, so you can see when the queue is building or easing.

    **Vinkki:** Use **Individual Tickets** when you need to find one guest or review a scan. Door staff scan with the Entry Fairy app on most iOS or Android phones and tablets.
            ![Ticket Fairy hourly check-in report during a club night](https://www.ticketfairy.com/embeds/posters/marketing-check-in--hourly-report.png)    Event, Check-In, Hourly.

## Tai anna sen hoitua puolestasi

Fai can start from the Club show template, create or change ticket types and VIP booths, invite promoters, issue guest tickets, send promoter links and publish the event after you approve each change. Follow check-ins and create named tracking links in the dashboard.

### Hallintapaneelissasi, Fain kanssa

Set up my next club night from the Club show template with early bird, advance and on the door tickets, a guest list ticket and VIP booths; ask me for the date, capacity, prices, allocations, booth guest limits and deposit before changing anything; keep the event in draft and show me the finished setup before I publish it

## Päätteeltä

Asenna CLI osoitteesta [CLI-sivultamme](https://www.ticketfairy.com/cli), kirjaudu komennolla `ticketfairy auth login` ja valitse brändi, jonka parissa työskentelet, komennolla `ticketfairy brand use <BRAND_ID>`. `ticketfairy brand list` ja `ticketfairy event list` näyttävät muiden komentojen käyttämät tunnisteet.

Use the CLI to create ticket releases, publish the event and check sales or entry figures without opening the dashboard.

### Create an early bird ticket release.

ticketfairy ticket create \<EVENT\_ID\> --name "Early Bird" --price 18 --max-inventory 150

### Publish the event and send each promoter their link.

ticketfairy event publish \<EVENT\_ID\> --send-promoter-links

### Check entry figures while doors are open.

ticketfairy checkin status \<EVENT\_ID\> --output json

## Kysymyksiä joita sinulla voi olla

Can I use the same setup for a weekly club night?:  Yes. Open your finished event and choose **Duplicate event**. Include the ticket types and any other parts you want to reuse, then enter the new event name, dates and URL. Check the allocations, sale dates, door times and last entry before you publish the new date. To let buyers browse the run together, create an event series, choose its public URL, turn on the public series page and add each date.

Can I sell bottle-service tables as well as entry tickets?:  Yes. Create a table type for each booth or package. Set its party limits, base price, price for additional guests and deposit, while general admission and VIP remain ticket types.

Can a VIP booth go on the guest list?:  Yes. Choose the VIP booth on the Guest Tickets form and enter the host and guest names. The booking uses one table from that booth's allocation.

What is the difference between a guest ticket and a promoter link?:  A guest ticket gives a named guest entry without paying. A promoter link belongs to a member of your event team and counts the sales they bring in.

How do I set a guest-list cutoff time?:  Give the Guest list ticket type its own check-in start and end. The scanner marks it as not valid outside that window, while other ticket types keep their own entry times.

## Aiheeseen liittyvät oppaat

- [Lisää tapoja käyttää Ticket Fairyä](https://www.ticketfairy.com/fi/event-ticketing/club-ticketing-management-system)
- [Sell VIP tables and bottle service through your promoters](https://www.ticketfairy.com/fi/guides/sell-vip-tables-and-bottle-service)
- [Group your tickets into categories](https://www.ticketfairy.com/fi/guides/group-your-tickets-into-categories)
- [Track which promotion sells your tickets](https://www.ticketfairy.com/fi/guides/track-which-promotion-sold-your-tickets)
- [Reward buyers who bring friends to your event](https://www.ticketfairy.com/fi/guides/reward-buyers-for-referrals)
- [Käytä Freefundia vähentääksesi ilmaisten ja ilmoittautumista vaativien tapahtumien poisjääntejä](https://www.ticketfairy.com/fi/guides/reduce-no-shows-at-free-rsvp-events)
- [Suorita tapahtumallesi A/B-testi](https://www.ticketfairy.com/fi/guides/run-an-ab-test-for-your-event)
- [Tee tapahtumastasi vain kutsutuille](https://www.ticketfairy.com/fi/guides/make-an-event-invitation-only)
- [Suojaa tapahtuma salasanalla](https://www.ticketfairy.com/fi/guides/password-protect-your-event)
- [Myy liput henkilökohtaisella kutsulla](https://www.ticketfairy.com/fi/guides/sell-tickets-by-personal-invitation)
- [Unlock hidden tickets with an access code](https://www.ticketfairy.com/fi/guides/unlock-hidden-tickets-with-an-access-code)
- [Hyväksy tilaukset ennen kuin ostajat saavat liput](https://www.ticketfairy.com/fi/guides/approve-orders-before-buyers-receive-tickets)
- [Schedule when your event goes live](https://www.ticketfairy.com/fi/guides/schedule-when-your-event-goes-live)
- [Postpone or reschedule an event](https://www.ticketfairy.com/fi/guides/postpone-or-reschedule-an-event)
- [Create a reusable event template](https://www.ticketfairy.com/fi/guides/create-a-reusable-event-template)
- [Set up ticketing for a multi-day festival](https://www.ticketfairy.com/fi/guides/sell-a-multi-day-festival)
- [Sell parking, camping and merchandise with your tickets](https://www.ticketfairy.com/fi/guides/sell-add-ons-with-your-tickets)
- [Issue reusable event passes to crew and artists](https://www.ticketfairy.com/fi/guides/issue-entry-passes-to-your-crew)
- [Create an event](https://www.ticketfairy.com/fi/guides/create-an-event)
- [Set up ticket types](https://www.ticketfairy.com/fi/guides/set-up-ticket-types)
- [Duplicate an event](https://www.ticketfairy.com/fi/guides/duplicate-an-event)
- [Run a recurring event series](https://www.ticketfairy.com/fi/guides/run-a-recurring-event-series)
- [Run ticketing for a nightclub](https://www.ticketfairy.com/fi/guides/run-a-nightclub)
- [Kaikki Ticket Fairy -oppaat](https://www.ticketfairy.com/fi/guides)

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