---
title: "Send your event hire lists to suppliers | Ticket Fairy -oppaat"
description: "Send each supplier the items they are providing for your event, with the quantities, hire dates, delivery and collection, in an email Fai drafts for you to check. Each send keeps a copy of the list, so you see what changed since and send only the changes, and a supplier's priced items become a draft purchase order in one step."
canonical: "https://www.ticketfairy.com/fi/guides/send-your-hire-lists-to-suppliers"
---

# Send your event hire lists to suppliers | Ticket Fairy -oppaat

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Oppaat](https://www.ticketfairy.com/fi/guides)
3. Send your event hire lists to suppliers

Tuotannon hallinta

# Send your event hire lists to suppliers

Production managers and promoters send the same backline and production lists to suppliers again and again as riders change in the weeks before a show. Sending from the hire list keeps a copy of each send, shows exactly what changed since, and has Fai draft the change email so the supplier never works from an old version.

Send each supplier the items they are providing for your event, with the quantities, hire dates, delivery and collection, in an email Fai drafts for you to check. Each send keeps a copy of the list, so you see what changed since and send only the changes, and a supplier's priced items become a draft purchase order in one step.

Kenelle:  Sending equipment and shopping lists to the suppliers of your event

Kestää:  5 minuuttia

- [Open the suppliers of a list](#step-1)
- [Add a supplier](#step-2)
- [Send the list](#step-3)
- [Changes since you sent it](#step-4)

## Ennen aloitusta

- You are an owner, admin or producer on the event. The event's **Operations** page opens for those roles only.
- The items are on the hire or shopping list in **Hire and shopping**.

1. ## Open the suppliers of a list

   Open the event, select **Operations**, select **Hire and shopping**, choose the list, then go to **Suppliers** under the items.

   **Huomautus:** Each supplier shows how many items it has, when it delivers and collects, when you last sent the list and how many changes there are since.
          ![Ticket Fairy suppliers of a festival's backline hire, one with two changes since the list was sent and one not sent yet](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--suppliers.png)    Suppliers, and what changed since you sent their list.
2. ## Add a supplier

   Select **Add supplier**, enter the **Supplier name**, **Contact name** and **Email**, then select **Save**.

   **Huomautus:** Enter **Delivery (as it reads on the day)** and **Collection (as it reads on the day)** in the event's own time. Then choose the supplier on each of its items, under the item's details.
          ![Ticket Fairy dialog to add a hire supplier, with the contact, email, phone, and delivery and collection times](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--add-supplier.png)    Add a supplier.
3. ## Send the list

   Select **Send the list** on the supplier, check **To**, **Subject** and **Message**, then select **Send**.

   **Huomautus:** Fai drafts the message from the supplier's items, dates, delivery and collection. After the first send the button reads **Send the changes**, and the draft lists only what changed.
   **Varoitus:** The email goes as soon as you select Send.
          ![Ticket Fairy email Fai drafted to a backline supplier with the two changes since the last send, ready to check and send](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--send-list.png)    The email Fai drafts, ready to check.

## Changes since you sent it

Each send keeps a copy of the supplier's list as it was. When a rider or your team changes an item after that, the supplier shows how many changes there are, and each changed item says **Changed since you sent it**. If you sent the list another way, select **I sent it myself** so the changes are counted from now.

## Kokeile näitä vaiheita omassa tapahtumassasi

Luo ilmainen tili, rakenna tapahtumasi ja seuraa yllä olevia vaiheita omassa hallintapaneelissasi. Se vie muutaman minuutin, eikä sinun tarvitse varata myyntipuhelua.

    Sähköpostiosoitteesi    [Luo ilmainen tili](https://manage.ticketfairy.com/welcome) [Varaa esittely](https://www.ticketfairy.com/fi/event-ticketing/book-a-demo)

Ei käyttöönottomaksuja. Ei pakollista kuukausimaksua. Luottokorttia ei tarvita.

## Tai anna sen hoitua puolestasi

Fai drafts the email to a supplier from their items and what changed since the last send, and sends it after you have read it and said yes. When a supplier's items change after a send, she also suggests sending the changes on Today.

### Hallintapaneelissasi, Fain kanssa

Send Northern Backline the changes to our backline hire for \<EVENT NAME\>

## Anna Fain hoitaa se puolestasi

Fai toimii Ticket Fairy -hallintapaneelissasi. Luo tili, avaa Fai ja liitä yllä oleva kehote.

   [Luo ilmainen tili](https://manage.ticketfairy.com/welcome) [Varaa esittely](https://www.ticketfairy.com/fi/event-ticketing/book-a-demo)

Ei käyttöönottomaksuja. Ei pakollista kuukausimaksua. Luottokorttia ei tarvita.

## Make a purchase order from a supplier's items

1. ### Make the draft

   Select **Make a purchase order** on the supplier, then select **Make the draft**.

   **Huomautus:** The draft is in Contracts with the supplier's priced items, where you approve it and send it. Every item needs a price in one currency first.

Fai makes a draft purchase order from a supplier's priced items when you ask, after you confirm. You approve and send it in Contracts.

### Hallintapaneelissasi, Fain kanssa

Make a purchase order for Northern Backline's items at \<EVENT NAME\>

## Print a supplier's list

1. ### Print it

   Select **Print** on the supplier, then print from the preview.

   **Huomautus:** The sheet carries each item, how many and the hire dates, with the delivery and collection times at the top.
          ![Ticket Fairy printable backline list for one supplier, with each item, how many and the hire dates, and delivery and collection at the top](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--supplier-sheet.png)    A supplier's list, ready to print.

Printing is done in the dashboard. Fai reads you a supplier's items, dates and delivery times instead.

### Hallintapaneelissasi, Fain kanssa

What is on Northern Backline's list for \<EVENT NAME\>, and when do they deliver and collect?

## Kysymyksiä joita sinulla voi olla

What if the email may not have arrived?:  The supplier says "The email may not have arrived". Check your sent mail before you send it again, so the supplier does not get two.

Who do the supplier's replies go to?:  To the teammate who sent it. The email goes out under your brand's name and look.

Why can I not make a purchase order?:  Every item needs a price, all in one currency, and items already on an order are left out. Add the missing prices on the items, then try again.

Does sending change the budget?:  No. Items count as committed costs in Budget when you mark them ordered, or once, through the purchase order you approve.

## Jäikö vielä kysyttävää?

Varaa esittely, niin vastaamme siihen puhelussa sinun tapahtumatyyppisi mukaan. Tai luo tili ja katso itse.

   [Varaa esittely](https://www.ticketfairy.com/fi/event-ticketing/book-a-demo) [Luo ilmainen tili](https://manage.ticketfairy.com/welcome)

Ei käyttöönottomaksuja. Ei pakollista kuukausimaksua. Luottokorttia ei tarvita.

## Aiheeseen liittyvät oppaat

- [Lisää tapoja käyttää Ticket Fairyä](https://www.ticketfairy.com/features)
- [Work out the backline and production to hire for your event](https://www.ticketfairy.com/fi/guides/work-out-the-backline-and-production-to-hire-for-your-event)
- [Raise purchase orders and track what your event owes](https://www.ticketfairy.com/fi/guides/raise-purchase-orders-and-track-what-your-event-owes)
- [Build a dressing-room shopping list from your event's artist riders](https://www.ticketfairy.com/fi/guides/build-a-dressing-room-shopping-list-from-artist-riders)
- [Suorita tapahtuma Tänään-sivulta](https://www.ticketfairy.com/fi/guides/run-your-event-from-its-today-page)
- [Etsi tapahtumastasi esiintyjä, lava tai päivä](https://www.ticketfairy.com/fi/guides/find-any-performer-stage-or-day-on-your-event)
- [Luo tapahtumapäivän aikataulu](https://www.ticketfairy.com/fi/guides/plan-your-event-production)
- [Seuraa kaikkia tapahtumasi artistivarauksia](https://www.ticketfairy.com/fi/guides/book-and-brief-your-artists)
- [Pidä tapahtumasi tehtävät liikkeessä](https://www.ticketfairy.com/fi/guides/keep-your-event-tasks-on-track)
- [Tasapainota tapahtumatiimisi työkuorma](https://www.ticketfairy.com/fi/guides/balance-your-event-teams-workload)
- [Lue tapahtumasi sähköpostit yhdessä postilaatikossa](https://www.ticketfairy.com/fi/guides/read-your-event-email-in-one-inbox)
- [Take notes on your event calls with Fai](https://www.ticketfairy.com/fi/guides/take-notes-on-your-event-calls-with-fai)
- [Choose what Fai does on your event](https://www.ticketfairy.com/fi/guides/choose-what-fai-does-on-your-event)
- [Choose how your event emails look](https://www.ticketfairy.com/fi/guides/choose-how-your-event-emails-look)
- [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/fi/guides/keep-rider-lists-and-notes-for-your-artists)
- [Advance your performers before the show](https://www.ticketfairy.com/fi/guides/advance-your-performers-before-the-show)
- [Set each performer's guest list, hotel and meal allowances for your event](https://www.ticketfairy.com/fi/guides/set-each-performers-allowances-and-travel-party)
- [Fill in each performer's advance for your event from tour books, riders and emails](https://www.ticketfairy.com/fi/guides/fill-in-advances-from-tour-books-riders-and-emails)
- [Keep track of where your event's artists and crew are staying](https://www.ticketfairy.com/fi/guides/book-travel-and-accommodation-for-your-artists)
- [Share your event's rooming lists with hotels and pickups with drivers](https://www.ticketfairy.com/fi/guides/share-rooming-lists-with-hotels-and-pickups-with-drivers)
- [Plan your artists' pickups with drivers and vehicles for your event](https://www.ticketfairy.com/fi/guides/plan-artist-pickups-with-drivers-and-vehicles)
- [Plan your run of show and who calls it](https://www.ticketfairy.com/fi/guides/plan-your-run-of-show-and-who-calls-it)
- [Check your running order for clashes before show day](https://www.ticketfairy.com/fi/guides/check-your-running-order-for-clashes-before-show-day)
- [Share day sheets with your event's on-site teams](https://www.ticketfairy.com/fi/guides/share-day-sheets-with-your-on-site-teams)
- [Call your show live on show day](https://www.ticketfairy.com/fi/guides/call-your-show-live-on-show-day)
- [Book dressing rooms and plan build and break days for your event](https://www.ticketfairy.com/fi/guides/book-dressing-rooms-and-plan-build-and-break-days)
- [Varaa päivät esityksille tapahtumapaikassasi](https://www.ticketfairy.com/fi/guides/hold-dates-for-shows-at-your-venue)
- [Make an offer to an artist's agent for your show](https://www.ticketfairy.com/fi/guides/make-an-offer-to-an-artists-agent)
- [Handle the contract, invoice and riders an artist's agent sends for your event](https://www.ticketfairy.com/fi/guides/handle-the-contract-invoice-and-riders-an-agent-sends-back)
- [Settle a show with an artist after your event](https://www.ticketfairy.com/fi/guides/settle-a-show-with-an-artist)
- [Send your event contracts and get them signed online](https://www.ticketfairy.com/fi/guides/send-contracts-and-get-them-signed-online)
- [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/fi/guides/take-trader-applications-for-your-event)
- [Review act and talk applications for your event with your team](https://www.ticketfairy.com/fi/guides/review-act-and-talk-applications-with-your-team)
- [Get your traders ready for show day](https://www.ticketfairy.com/fi/guides/get-your-traders-ready-for-show-day)
- [Collect insurance and certificates from your event's outside teams](https://www.ticketfairy.com/fi/guides/collect-insurance-and-certificates-from-your-outside-teams)
- [Draw your event site map and share it](https://www.ticketfairy.com/fi/guides/draw-your-event-site-map-and-share-it)
- [Book delivery times for your event and check vehicles in at the gate](https://www.ticketfairy.com/fi/guides/book-delivery-times-and-check-vehicles-in-at-the-gate)
- [Build your event rota and check staff in](https://www.ticketfairy.com/fi/guides/build-your-event-rota-and-check-staff-in)
- [Issue accreditation passes for your event](https://www.ticketfairy.com/fi/guides/issue-accreditation-passes-for-your-event)
- [Let outside teams name their own people for event passes](https://www.ticketfairy.com/fi/guides/let-outside-teams-name-their-own-people-for-passes)
- [Choose who approves accreditation requests for your event](https://www.ticketfairy.com/fi/guides/choose-who-approves-accreditation-requests)
- [Recruit volunteers for your event](https://www.ticketfairy.com/fi/guides/recruit-volunteers-for-your-event)
- [Approve or decline accreditation requests for your event](https://www.ticketfairy.com/fi/guides/approve-or-decline-accreditation-requests-for-your-event)
- [Give your event volunteers their own page and track their hours](https://www.ticketfairy.com/fi/guides/give-volunteers-their-own-page-and-track-hours)
- [Hand out accreditation passes at your event desk](https://www.ticketfairy.com/fi/guides/hand-out-accreditation-passes-at-your-desk)
- [Give crew meals at your event meal desk](https://www.ticketfairy.com/fi/guides/give-crew-meals-at-your-meal-desk)
- [Report and handle incidents at your event](https://www.ticketfairy.com/fi/guides/report-and-handle-incidents-at-your-event)
- [Hand out radios and kit to your event crew](https://www.ticketfairy.com/fi/guides/hand-out-radios-and-kit-to-your-event-crew)
- [Let outside teams order kit and equipment for your event](https://www.ticketfairy.com/fi/guides/let-outside-teams-order-kit-and-equipment-for-your-event)
- [Handle lost property at your event](https://www.ticketfairy.com/fi/guides/handle-lost-property-at-your-event)
- [Get hire suppliers to confirm orders and count deliveries for your event](https://www.ticketfairy.com/fi/guides/get-hire-suppliers-to-confirm-orders-and-count-deliveries)
- [Keep a risk register for your event](https://www.ticketfairy.com/fi/guides/keep-a-risk-register-for-your-event)
- [Message the crew, volunteers and traders working on your event](https://www.ticketfairy.com/fi/guides/message-the-people-working-on-your-event)
- [Send your event lists to your team on a schedule](https://www.ticketfairy.com/fi/guides/send-your-event-lists-to-your-team-on-a-schedule)
- [Publish your event line-up and set times](https://www.ticketfairy.com/fi/guides/publish-your-line-up-and-set-times)
- [Ask attendees for feedback after your event](https://www.ticketfairy.com/fi/guides/ask-attendees-for-feedback-after-your-event)
- [Plan next year's event from your attendee feedback](https://www.ticketfairy.com/fi/guides/plan-next-year-from-your-attendee-feedback)
- [Hold hotel rooms for your event's artists and crew](https://www.ticketfairy.com/fi/guides/hold-hotel-rooms-for-your-artists-and-crew)
- [Give your event's unused hotel rooms back before the release date](https://www.ticketfairy.com/fi/guides/give-unused-hotel-rooms-back-before-the-release-date)
- [Sell hotel rooms to your ticket buyers from a hotel block](https://www.ticketfairy.com/fi/guides/sell-hotel-rooms-to-your-ticket-buyers-from-a-hotel-block)
- [Copy the setup of your last event into your next one](https://www.ticketfairy.com/fi/guides/copy-the-setup-of-your-last-event-into-your-next-one)
- [Compare your ticket sales with your last event](https://www.ticketfairy.com/fi/guides/compare-your-ticket-sales-with-your-last-event)
- [See the all-in cost of each act on your event](https://www.ticketfairy.com/fi/guides/see-the-all-in-cost-of-each-act-on-your-event)
- [See what your brand spends across its events](https://www.ticketfairy.com/fi/guides/see-what-your-brand-spends-across-its-events)
- [Show your traders in a directory on your website](https://www.ticketfairy.com/fi/guides/show-your-traders-in-a-directory-on-your-website)
- [Place your traders on pitches on your event site map](https://www.ticketfairy.com/fi/guides/place-your-traders-on-pitches-on-your-site-map)
- [Check your traders' takings after your event and invoice their share of sales](https://www.ticketfairy.com/fi/guides/check-trader-takings-and-invoice-a-share-of-sales)
- [Share a power sheet with your event electrician](https://www.ticketfairy.com/fi/guides/share-a-power-sheet-with-your-electrician)
- [Give exhibitors a lead scanner for their booth at your event](https://www.ticketfairy.com/fi/guides/give-exhibitors-a-lead-scanner-for-their-booth)
- [Let exhibitors follow up their event leads and see their results](https://www.ticketfairy.com/fi/guides/let-exhibitors-follow-up-their-leads-and-see-results)
- [Send event document packs to your performers, traders and crew](https://www.ticketfairy.com/fi/guides/send-document-packs-to-your-performers-traders-and-crew)
- [Send contracts to many performers, traders or suppliers for your event at once](https://www.ticketfairy.com/fi/guides/send-contracts-to-many-performers-traders-or-suppliers-at-once)
- [Offer open shifts on your event rota to crew and volunteers](https://www.ticketfairy.com/fi/guides/offer-open-shifts-to-your-crew-and-volunteers)
- [Find the crew and volunteers who work your events](https://www.ticketfairy.com/fi/guides/find-the-crew-and-volunteers-who-work-your-events)
- [Give your event crew one page for all their shifts](https://www.ticketfairy.com/fi/guides/give-your-crew-one-page-for-all-their-shifts)
- [Let event staff work a desk from their phone with a desk link](https://www.ticketfairy.com/fi/guides/let-event-staff-work-a-desk-from-their-phone)
- [Check accreditation passes in and out at your event staff gates](https://www.ticketfairy.com/fi/guides/check-passes-in-and-out-at-your-staff-gates)
- [Collect crew certificates and licences before they work an event shift](https://www.ticketfairy.com/fi/guides/collect-crew-certificates-before-they-work-a-shift)
- [Run a safety induction for everyone who works your event](https://www.ticketfairy.com/fi/guides/run-a-safety-induction-for-everyone-who-works-your-event)
- [Plan crew meal times and food needs for your event](https://www.ticketfairy.com/fi/guides/plan-crew-meal-times-and-food-needs-for-your-event)
- [Charge outside teams for the crew meals they eat at your event](https://www.ticketfairy.com/fi/guides/charge-outside-teams-for-their-crew-meals)
- [Check in attendees and print name badges at your event registration desk](https://www.ticketfairy.com/fi/guides/check-in-attendees-and-print-badges-at-registration)
- [Set up a self-service check-in kiosk for your event](https://www.ticketfairy.com/fi/guides/set-up-a-self-service-check-in-kiosk-for-your-event)
- [Lisää kaikki tapahtumalomakkeen lähettäneet vapaaehtoisiin, myyjiin tai Crew-jäseniksi](https://www.ticketfairy.com/fi/guides/add-form-applicants-to-your-event-teams)
- [Kaikki Ticket Fairy -oppaat](https://www.ticketfairy.com/fi/guides)

## Tee tämä omassa tapahtumassasi

Luo tili, rakenna tapahtumasi ja seuraa vaiheita omassa hallintapaneelissasi. Sinun ei tarvitse varata myyntipuhelua.

  [Luo ilmainen tili](https://manage.ticketfairy.com/welcome) [Varaa esittely](https://www.ticketfairy.com/fi/event-ticketing/book-a-demo)

## Myy lippuja Ticket Fairyn kanssa

Kaikki näissä oppaissa esitelty on hallintapaneelissasi rekisteröitymispäivästä alkaen.

- Rakenna tapahtumasi minuuteissa
- Ilmaiset tapahtumat ovat ilmaisia
- Fai, apuohjaajasi, on mukana valmiina

 [Luo ilmainen tili](https://manage.ticketfairy.com/welcome)

Ei käyttöönottomaksuja. Ei pakollista kuukausimaksua. Luottokorttia ei tarvita.

## Katso se puhelussa

Varaa esittely, niin näytämme, miten Ticket Fairy hoitaa sinun tapahtumatyyppisi.

 [Varaa esittely](https://www.ticketfairy.com/fi/event-ticketing/book-a-demo) [Lisää tapoja käyttää Ticket Fairyä](https://www.ticketfairy.com/features)

### Vinkkejä lippujen myynnin kasvattamiseen

Käytännön neuvoja järjestäjiltä, joiden liput myydään loppuun, sekä jokainen uusi opas heti sen ilmestyttyä.

Kunnioitamme yksityisyyttäsi. Voit peruuttaa milloin tahansa.