---
title: "Run ticketing for a club night | Guides Ticket Fairy"
description: "Set up ticket releases, guest lists and VIP tables, track promoter sales, and prepare the venue team for the door."
canonical: "https://www.ticketfairy.com/fr/guides/run-a-club-night"
---

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guides](https://www.ticketfairy.com/fr/guides)
3. Run ticketing for a club night

Playbooks par type d’événement

# Run ticketing for a club night

Before the doors open on a club night, the ticket releases, the guest list and the VIP tables all have to be ready. If you promote with a host venue, you start from the club template, which comes with releases and tables you can change, and give each promoter their own link so their sales are credited to them. While the night is on, you watch the door and the sales from the same event.

Durée:  18 minutes

- [Start with the Club show template](#step-1)
- [Answer the template questions](#step-2)
- [Set your ticket releases and allocations](#step-3)
- [Check the VIP booth details](#step-4)
- [Issue guest-list tickets](#step-5)
- [Invite each promoter to this event](#step-6)
- [Give each promoter their own link](#step-7)
- [Track every post and partner separately](#step-8)
- [Set the door and last-entry times](#step-9)
- [Follow check-ins while the doors are open](#step-10)

## Avant de commencer

- You're an owner or an admin on the event. A curator can issue guest tickets, but cannot change your tickets, tables or publish settings.
- You have agreed the venue capacity, access times, last entry, scanner handoff and door responsibilities with the host venue.
- You know the ticket prices, allocations and how many guests each VIP booth admits.

1. ## Start with the Club show template

   Create an event and choose **Club show**.

   **Remarque:** The template starts you with early bird, advance and on the door ticket types, plus an 18-and-over age limit, ID checks, door times and last entry. Set the reward targets under **Tickets**, **Settings**, **Rewards System** before your first sale, and review every other event setting before you publish.

   ![The Club show template with guest list and VIP booth options available](https://www.ticketfairy.com/embeds/posters/marketing-event-templates--club-show.png)    
   *Create event, Club show template.*
2. ## Answer the template questions

   Enter your standard advance price and room capacity, turn on **Add a guest list ticket** and **Add a VIP booth**, then select **Use this template**.
3. ## Set your ticket releases and allocations

   Open **Tickets**, then set the price, allocation and sale window for early bird, advance and on the door tickets. A later release can stay hidden until its date, or until the release before it sells out.

   **Conseil:** Use a separate ticket type when the price or sale window changes. Use a ticket category when several releases all give the same admission, such as General Admission.

   [Planifier les mises en vente des billets](https://www.ticketfairy.com/fr/guides/schedule-ticket-sale-windows-and-release-tiers)

   ![Early bird ticket with its price, allocation and sale window](https://www.ticketfairy.com/embeds/posters/marketing-table-tickets--ticket-release.png)    
   *Event, Tickets, Early bird.*
4. ## Check the VIP booth details

   On **Tickets**, open the VIP booth under **Table Types**. Set the booth price, allocation, minimum and maximum number of guests, the price for each additional guest and the deposit buyers pay at checkout.

   **Remarque:** A table is one booking for a group between the minimum and maximum. The deposit is the share paid online, and the balance is collected at the venue.

   ![The VIP booth form with the price, allocation, guest limits and deposit](https://www.ticketfairy.com/embeds/posters/marketing-table-tickets--vip-booth.png)    
   *Event, Tickets, Tables, VIP booth.*
5. ## Issue guest-list tickets

   Open **Guest Tickets**, select **Send Guest Tickets**, choose Guest list, VIP or a VIP booth, then enter the recipient's email address and the name for each guest. A note helps your door team recognize the booking.

   **Remarque:** Guest tickets come out of the chosen ticket type's stock, which the form shows before you send. You can issue beyond it when the guest list needs an exception.

   [Envoyer des billets gratuits à ta liste d'invités](https://www.ticketfairy.com/fr/guides/issue-guest-tickets)

   ![The Send Guest Tickets form for issuing a guest-list ticket or VIP booth](https://www.ticketfairy.com/embeds/posters/marketing-guest-tickets--send-guest-tickets.png)    
   *Event, Guest Tickets, Send Guest Tickets.*
6. ## Invite each promoter to this event

   Open the event's **Team**, select **Invite Team Member**, enter each promoter's email address, choose the promoter role, then send the invitation.

   **Remarque:** Event-team access is limited to this club night. Use the brand team when a promoter works across the venue's program.

   [Invite your team to your events and choose what each person can do](https://www.ticketfairy.com/fr/guides/invite-your-team)

   ![Event team invitation with the promoter role selected](https://www.ticketfairy.com/embeds/posters/marketing-promoter-links--invite-event-promoter.png)    
   *Event, Team, Invite Team Member.*
7. ## Give each promoter their own link

   When you publish, tick **Send Promoter Links** so each promoter receives their own link. Sales through that link appear under **Sales by Promoter**.

   **Remarque:** If you schedule the event to publish later, send promoter links separately. The scheduled publish does not send them.

   ![The Promoters section with Send Promoter Links selected](https://www.ticketfairy.com/embeds/posters/marketing-event-publish--promoter-links.png)    
   *Event, Publish, Send Promoter Links.*
8. ## Track every post and partner separately

   Under **Marketing**, open **Tracking Links** and create a separate link for your Instagram bio, each campaign, each partner and any printed flyer. The table shows the clicks, orders and ticket revenue each placement brought in.

   **Remarque:** A tracking link measures a placement and does not include a reward. A promoter link belongs to a team member and counts their sales.

   [Track which promotion sells your tickets](https://www.ticketfairy.com/fr/guides/track-which-promotion-sold-your-tickets)

   ![The Create Tracking Link dialog above the event tracking table](https://www.ticketfairy.com/embeds/posters/marketing-tracking-links--create-tracking-link.png)    
   *Event, Marketing, Tracking Links.*
9. ## Set the door and last-entry times

   Open each ticket type that needs its own entry window, turn on **This ticket type has different door times**, then enter the **Doors Open Time** and **Last Entry Time**. With the setting off, the event's main check-in window applies.

   **Conseil:** Use this for a guest-list cutoff, an early VIP entry or a last-entry rule that differs from the rest of the event.

   [Définir les règles d’accès et de rescannage des billets](https://www.ticketfairy.com/fr/guides/set-ticket-entry-and-repeat-scan-rules)

   ![Ticket type options with different door times turned on and a doors open and last entry time](https://www.ticketfairy.com/embeds/posters/marketing-ticket-page-form--door-times.png)    
   *Event, Tickets, Edit Ticket Type, ticket type options.*
10. ## Follow check-ins while the doors are open

    Open **Check-In** and view **Hourly** while your door team scans tickets. The report shows arrivals by hour and the running Checked In total, so you can see when the queue is building or easing.

    **Conseil:** Use **Individual Tickets** when you need to find one guest or review a scan. Door staff scan with the Entry Fairy app on most iOS or Android phones and tablets.

    [Suivre les check-ins de votre événement par heure](https://www.ticketfairy.com/fr/guides/watch-check-ins-live)

    ![Hourly check-in report during a club night](https://www.ticketfairy.com/embeds/posters/marketing-check-in--hourly-report.png)    
    *Event, Check-In, Hourly.*

## Ou faites-le faire pour vous

Fai, votre coéquipière IA, peut vérifier les ventes, mettre à jour votre événement ou modifier un billet à votre demande.

Fai can start from the Club show template, create or change ticket types and VIP booths, invite promoters, issue guest tickets, send promoter links and publish the event after you approve each change. Follow check-ins and create named tracking links in the dashboard.

### Dans votre tableau de bord, avec Fai

```
Set up my next club night from the Club show template with early bird, advance and on the door tickets, a guest list ticket and VIP booths; ask me for the date, capacity, prices, allocations, booth guest limits and deposit before changing anything; keep the event in draft and show me the finished setup before I publish it
```

## Depuis votre terminal

Installez la CLI depuis [notre page CLI](https://www.ticketfairy.com/cli), connectez-vous avec `ticketfairy auth login`, puis choisissez la marque sur laquelle vous travaillez avec `ticketfairy brand use <BRAND_ID>`. `ticketfairy brand list` et `ticketfairy event list` affichent les identifiants utilisés par les autres commandes.

Use the CLI to create ticket releases, publish the event and check sales or entry figures without opening the dashboard.

### Create an early bird ticket release.

```
ticketfairy ticket create <EVENT_ID> --name "Early Bird" --price 18 --max-inventory 150
```

### Publish the event and send each promoter their link.

```
ticketfairy event publish <EVENT_ID> --send-promoter-links
```

### Check entry figures while doors are open.

```
ticketfairy checkin status <EVENT_ID> --output json
```

## Questions que vous pourriez avoir

**Can I use the same setup for a weekly club night?**

 Yes. Open your finished event and choose **Duplicate Event**. Include the ticket types and any other parts you want to reuse, then enter the new event name, dates and URL. Check the allocations, sale dates, door times and last entry before you publish the new date. To let buyers browse the run together, create an event series, choose its public URL, turn on the public series page and add each date.

**Can I sell bottle-service tables as well as entry tickets?**

 Yes. Create a table type for each booth or package. Set its party limits, base price, price for additional guests and deposit, while general admission and VIP remain ticket types.

**Can a VIP booth go on the guest list?**

 Yes. Choose the VIP booth on the Guest Tickets form and enter the host and guest names. The booking uses one table from that booth's allocation.

**What is the difference between a guest ticket and a promoter link?**

 A guest ticket gives a named guest entry without paying. A promoter link belongs to a member of your event team and counts the sales they bring in.

**How do I set a guest-list cutoff time?**

 Give the Guest list ticket type its own check-in start and end. The scanner marks it as not valid outside that window, while other ticket types keep their own entry times.

## Vous avez encore une question ?

Réservez une démo et nous y répondrons lors d'un appel, pour votre type d'événement. Ou créez votre compte et voyez par vous-même.

   [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas de frais mensuels. Pas de carte bancaire requise.

## Guides associés

- [D’autres façons d’utilizer Ticket Fairy](https://www.ticketfairy.com/fr/event-ticketing/club-ticketing-management-system)
- [Sell VIP tables and bottle service through your promoters](https://www.ticketfairy.com/fr/guides/sell-vip-tables-and-bottle-service)
- [Regrouper vos billets par catégories](https://www.ticketfairy.com/fr/guides/group-your-tickets-into-categories)
- [Track which promotion sells your tickets](https://www.ticketfairy.com/fr/guides/track-which-promotion-sold-your-tickets)
- [Reward buyers who bring friends to your event](https://www.ticketfairy.com/fr/guides/reward-buyers-for-referrals)
- [Gérez la billetterie d'un spectacle d'humor ou d'arts de la scène](https://www.ticketfairy.com/fr/guides/run-a-comedy-or-performing-arts-show)
- [Run ticketing for a venue and the promoters who hire it](https://www.ticketfairy.com/fr/guides/run-a-venue)
- [Tous les guides Ticket Fairy](https://www.ticketfairy.com/fr/guides)

## Faites-le sur votre propre événement

Créez votre compte, montez votre événement et suivez les étapes dans votre propre tableau de bord. Vous n’avez pas besoin de réserver un appel commercial.

  [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

## Vendez des billets avec Ticket Fairy

Commencez gratuitement avec des événements illimités et sans frais mensuels, puis choisissez une formule payante quand vous avez besoin de plus.

- Montez votre événement en quelques minutes
- Les événements gratuits sont gratuits
- Fai, votre coéquipière IA, est intégrée

 [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas de frais mensuels. Pas de carte bancaire requise.

## Voyez-le lors d'un appel

Réservez une démo et nous vous montrerons comment Ticket Fairy gère votre type d'événement.

 [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [D’autres façons d’utilizer Ticket Fairy](https://www.ticketfairy.com/fr/event-ticketing/club-ticketing-management-system)

### Des conseils pour vendre plus de billets

Des conseils pratiques d'organisateurs d'événements en activité, et chaque nouveau guide dès sa publication.

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