# Run ticketing for a fan convention | Guides Ticket Fairy

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guides](https://www.ticketfairy.com/fr/guides)
3. Run ticketing for a fan convention

Playbooks par type d’événement

# Run ticketing for a fan convention

Comic, anime and gaming conventions sell weekend and day passes to fans, rent booths to traders and artists, and bring guests, press and volunteers through the same doors. Once the passes are set up, each one lets its holder in on the days it covers, and your door team scans fans, traders and crew with one app.

Build a comic, anime or gaming convention from the Convention template, group weekend and day passes, let a weekend pass in once a day, sell extras and exhibitor booths, take artist alley applications, and get guests, press and crew through the door.

Pour:  Selling a comic, anime, gaming or fan convention from announcement to the doors

Durée:  20 minutes

- [Build the convention from the Convention template](#step-1)
- [Group the passes by the days they cover](#step-2)
- [Let a weekend pass in once a day](#step-3)
- [Sell merchandise, parking and extras with the pass](#step-4)
- [Take artist alley and trader applications](#step-5)
- [Price the exhibitor booth](#step-6)
- [Send guest tickets to your guests and press](#step-7)
- [Give crew, volunteers and traders a multi-entry pass](#step-8)
- [Open the on-sale at the minute you announced](#step-9)
- [Put the scanning app on the door team's phones](#step-10)
- [Follow arrivals while the doors are open](#step-11)

## Avant de commencer

- You're a brand owner or admin. You can create events, change tickets, add-ons and table types, and publish.
- You know the days you run, what a weekend, day and VIP pass cost, and which extras and exhibitor booths you sell.
- You have the list of guests, press, crew and volunteers who come in without buying a ticket.

1. ## Build the convention from the Convention template

   Select **Create Event**, choose **Convention** and turn on **Add an exhibitor booth** if you rent booths. The template builds a Weekend pass, a Day pass and a VIP pass with a name on every ticket, and **Add a child ticket** adds a discounted Child ticket.

   **Remarque:** Each pass, the Cloakroom add-on and the booth are yours to rename, reprice or remove before you create the event. A convention you ran last year is quicker to duplicate than to rebuild.

   [Create an event](https://www.ticketfairy.com/fr/guides/create-an-event)
           ![Ticket Fairy Convention template with its selling choices, the exhibitor booth and child ticket questions, and the weekend, day and VIP passes it creates](https://www.ticketfairy.com/embeds/posters/marketing-event-templates--convention.png)    Create Event, Convention template.
2. ## Group the passes by the days they cover

   On the event's **Tickets** page, create a ticket category for Weekend and one for each single day, then put every pass and price release in its category. Fans then choose the days first and the price second.

   [Regrouper vos billets par catégories](https://www.ticketfairy.com/fr/guides/group-your-tickets-into-categories)
           ![Ticket Fairy Ticket Categories section with a category for each day and one for the full weekend](https://www.ticketfairy.com/embeds/posters/marketing-ticket-categories--categories.png)    Tickets, Ticket Categories.
3. ## Let a weekend pass in once a day

   On the Weekend pass, turn on **Tickets can be scanned multiple times per event**, choose **Day** and enter 1 in **Max Scans**. The scanner then admits the pass once in each 24 hours, so one fan cannot pass it back over the barrier for a friend.

   **Remarque:** A Day pass keeps the standard rule of one entry per event. Enter a higher number when fans may leave and come back during the day.

   [Set ticket entry and repeat-scan rules](https://www.ticketfairy.com/fr/guides/set-ticket-entry-and-repeat-scan-rules)
          ![Ticket Fairy Ticket Rules with a daily repeat-scan limit for a weekend pass](https://www.ticketfairy.com/embeds/posters/marketing-tickets--scan-rules.png)    Tickets, ticket type, Ticket Rules.
4. ## Sell merchandise, parking and extras with the pass

   Under **Add-Ons**, select **Create Add-On** for each extra, such as a convention tote, a parking pass or the cloakroom, with its own price and stock. Fans add them in the same checkout as their pass.

   **Remarque:** Limit an add-on to the passes it belongs with, so a Sunday-only fan is not offered weekend parking.

   [Sell parking, camping and merchandise with your tickets](https://www.ticketfairy.com/fr/guides/sell-add-ons-with-your-tickets)
          ![Ticket Fairy Create Add-On form with the name, price, stock and the switches that limit it](https://www.ticketfairy.com/embeds/posters/marketing-add-ons--new-add-on.png)    Tickets, Add-Ons, Create Add-On.
5. ## Take artist alley and trader applications

   Open **Forms** on the event and select **Create Form** for artist alley and a second one for traders. Every application arrives in one list with the same questions answered, ready for you to accept or decline.

   **Remarque:** Once you accept an applicant, their row offers you a guest ticket or an invitation to buy for them.

   [Take act and trader applications for your event](https://www.ticketfairy.com/fr/guides/take-applications-with-a-form)
          ![Ticket Fairy Forms page with two application forms, their dates and their public addresses](https://www.ticketfairy.com/embeds/posters/marketing-custom-forms--forms.png)    Event, Forms.
6. ## Price the exhibitor booth

   Open the Exhibitor booth under **Table Types** and enter its price, how many booths you have, the smallest and largest team one booking admits, and 100 in **Online Deposit Percentage**. With 100 there, we hold the whole booth price on the trader's card and charge it once they pass the identity check.

   **Remarque:** After paying, each trader photographs an ID document and takes a selfie before their booking is confirmed. A trader who has passed the check before skips it.
   **Conseil:** Create a separate table type for each booth size or position with its own price, such as a corner booth or an artist alley table.

   [Sell VIP tables and bottle service through your promoters](https://www.ticketfairy.com/fr/guides/sell-vip-tables-and-bottle-service)
           ![Ticket Fairy table type form with the name, price, number of sales, guest limits and online deposit](https://www.ticketfairy.com/embeds/posters/marketing-table-tickets--vip-booth.png)    Tickets, Table Types.
7. ## Send guest tickets to your guests and press

   Open **Guest Tickets**, select **Send Guest Tickets** and send each guest, cosplay judge and journalist a ticket on the pass they should hold. They scan in like a paying fan, and the issued list records who sent each one.

   **Remarque:** A guest ticket comes out of that pass's stock, so leave room in the allocation for the guests you invite.

   [Envoyer des billets gratuits à votre liste d’invités](https://www.ticketfairy.com/fr/guides/issue-guest-tickets)
           ![Ticket Fairy guest ticket form with the ticket type list open, a quantity and the first ticket holder](https://www.ticketfairy.com/embeds/posters/marketing-guest-tickets--send-guest-tickets.png)    Event, Guest Tickets, Send Guest Tickets.
8. ## Give crew, volunteers and traders a multi-entry pass

   Open **Multi-Entry Passes** on your brand, create a pass type for crew, volunteers and booth staff, then add each person under **Enter Recipient** and send the passes. The same app scans passes and tickets, and a pass does not take a ticket out of your allocation.

   **Remarque:** The maximum number of uses covers the whole convention rather than one day, so set it high enough for every trip in and out across all your days. We turn passes on for a brand, so ask us if the page is not in your menu.

   [Attribuer des pass réutilisables pour un événement à l'équipe et aux artistes](https://www.ticketfairy.com/fr/guides/issue-entry-passes-to-your-crew)
           ![Ticket Fairy Create New Pass form with the pass type, the maximum uses and the Enter Recipient and Upload Recipients tabs](https://www.ticketfairy.com/embeds/posters/marketing-passes--issue-a-pass.png)    Multi-Entry Passes, Create New Pass.
9. ## Open the on-sale at the minute you announced

   Select **Publish**, then **Schedule Publish**, and choose the date and time your announcement promised. The convention page goes public at that minute in the event's own timezone.

   [Planifiez la mise en ligne de votre événement](https://www.ticketfairy.com/fr/guides/schedule-when-your-event-goes-live)
          ![Ticket Fairy Schedule Publish dialog with the date and time the convention page goes public](https://www.ticketfairy.com/embeds/posters/marketing-event-publish--schedule-publish-dialog.png)    Publish, Schedule Publish.
10. ## Put the scanning app on the door team's phones

    Open **Check-In** and select **Download App** for the Entry Fairy links on both app stores. Each person scanning signs in with their own Door Staff login, so every admission carries a name.

    [Scanner les billets à l’entrée](https://www.ticketfairy.com/fr/guides/scan-tickets-at-the-door)
            ![Ticket Fairy Entry Fairy scanning app download links for the convention door team](https://www.ticketfairy.com/embeds/posters/marketing-check-in--download-the-app.png)    Event, Check-In, Download App.
11. ## Follow arrivals while the doors are open

    Open **Check-In** and select **Hourly** on each day of the convention. Arrivals by hour against passes sold show you when the queue peaks and when to move volunteers from the doors to the hall.
            ![Ticket Fairy check-in report with arrivals by hour against passes sold on a convention day](https://www.ticketfairy.com/embeds/posters/marketing-check-in--hourly-report.png)    Event, Check-In.

## Essayez ces étapes sur votre propre événement

Créez un compte gratuit, montez votre événement et suivez les étapes ci-dessus dans votre propre tableau de bord. Cela prend quelques minutes et vous n'avez pas besoin de réserver un appel commercial.

    Votre adresse e-mail    [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Ou faites-le faire pour vous

Fai can build the convention from the Convention template, group the passes, set the once-a-day entry rule, add the extras and the exhibitor booth, send guest tickets, issue and send crew passes, schedule the on-sale and report arrivals. She shows you each change and asks you to approve it before she makes it. Artist alley applications are set up on the Forms page in the dashboard.

### Dans votre tableau de bord, avec Fai

Help me set up ticketing for our fan convention \<EVENT NAME\>; ask about our days, weekend, day and VIP prices, child tickets, extras, exhibitor booths, guests, press and crew, and our on-sale date, then show me the proposed setup before changing anything

## Depuis votre terminal

Installez la CLI depuis [notre page CLI](https://www.ticketfairy.com/cli), connectez-vous avec `ticketfairy auth login`, puis choisissez la marque sur laquelle vous travaillez avec `ticketfairy brand use <BRAND_ID>`. `ticketfairy brand list` et `ticketfairy event list` affichent les identifiants utilisés par les autres commandes.

Use the CLI to create a weekend pass with its once-a-day rule, an extra and an exhibitor booth, publish the convention and read arrivals. Categories, applications, guest tickets and passes are set up in the dashboard.

### Create a weekend pass that admits its holder once in each 24 hours.

ticketfairy ticket create \<EVENT\_ID\> --name "Weekend pass" --price 90 --max-inventory 3000 --scan-rule "day:1"

### Create an extra sold with the pass.

ticketfairy addon create \<EVENT\_ID\> --name "Convention tote" --price 15 --quantity 500

### Create the exhibitor booth for up to 4 traders, paid in full online. Prices are in the smallest unit of your event currency, so 40000 is 400.00.

ticketfairy table create \<EVENT\_ID\> --body '{"displayName": "Exhibitor booth", "price": 40000, "maxInventory": 60, "minGuests": 1, "maxGuests": 4, "guestPrice": 0, "depositPercent": 100}'

### Publish the convention.

ticketfairy event publish \<EVENT\_ID\>

### Read arrivals while the doors are open.

ticketfairy checkin status \<EVENT\_ID\> --output json

## Laissez Fai le faire pour vous

Fai travaille dans votre tableau de bord Ticket Fairy. Créez votre compte, ouvrez Fai et collez la consigne ci-dessus.

   [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Questions que vous pourriez avoir

Can fans book a photo op or an autograph with a guest?:  Include them in the VIP pass and list what it covers in the pass description, then arrange the photo and signing times with VIP holders at the convention. Fans cannot book a set time for a photo op or an autograph at checkout yet.

Can a weekend pass holder leave and come back on the same day?:  Yes. Enter the number of entries a fan may make in 24 hours in the pass's daily rule, such as 3. The scanner admits them up to that number and refuses the next scan until the 24 hours move on.

Should Saturday and Sunday be separate ticket types or categories?:  Both. Each day is a category, and the price releases for that day are the ticket types inside it. Fans see one choice per day, and your reports still show every release.

Do traders need a ticket as well as their booth?:  The booth booking covers the stand. Give each trader who works the stand a multi-entry pass, so they come and go across the weekend without a ticket per day.

How do I sell cheaper tickets for children?:  Turn on the child ticket question in the Convention template, or add a Child ticket type later with its own price. Name the age limit in the ticket description so parents and your door team read the same rule.

Do guest tickets and crew passes count against my passes?:  Guest tickets do, because each one comes out of the stock of the pass it is on. Multi-entry passes do not reduce your ticket stock or appear in your ticket orders.

## Vous avez encore une question ?

Réservez une démo et nous y répondrons lors d'un appel, pour votre type d'événement. Ou créez votre compte et voyez par vous-même.

   [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Guides associés

- [D’autres façons d’utiliser Ticket Fairy](https://www.ticketfairy.com/fr/event-ticketing/pop-culture-convention-ticketing)
- [Create an event](https://www.ticketfairy.com/fr/guides/create-an-event)
- [Regrouper vos billets par catégories](https://www.ticketfairy.com/fr/guides/group-your-tickets-into-categories)
- [Set ticket entry and repeat-scan rules](https://www.ticketfairy.com/fr/guides/set-ticket-entry-and-repeat-scan-rules)
- [Sell parking, camping and merchandise with your tickets](https://www.ticketfairy.com/fr/guides/sell-add-ons-with-your-tickets)
- [Take act and trader applications for your event](https://www.ticketfairy.com/fr/guides/take-applications-with-a-form)
- [Attribuer des pass réutilisables pour un événement à l'équipe et aux artistes](https://www.ticketfairy.com/fr/guides/issue-entry-passes-to-your-crew)
- [Scanner les billets à l’entrée](https://www.ticketfairy.com/fr/guides/scan-tickets-at-the-door)
- [Run a conference on Ticket Fairy](https://www.ticketfairy.com/fr/guides/run-a-conference)
- [Gérez la billetterie d’un festival de musique](https://www.ticketfairy.com/fr/guides/run-a-music-festival)
- [Run ticketing for a concert](https://www.ticketfairy.com/fr/guides/run-a-concert)
- [Run ticketing for a food or drink festival](https://www.ticketfairy.com/fr/guides/run-a-food-or-drink-festival)
- [Run ticketing for an attraction](https://www.ticketfairy.com/fr/guides/run-an-attraction)
- [Run ticketing for a comedy or performing arts show](https://www.ticketfairy.com/fr/guides/run-a-comedy-or-performing-arts-show)
- [Run ticketing for an esports tournament](https://www.ticketfairy.com/fr/guides/run-an-esports-tournament)
- [Run ticketing for a county, state or renaissance fair](https://www.ticketfairy.com/fr/guides/run-a-fair)
- [Run ticketing for a nightclub](https://www.ticketfairy.com/fr/guides/run-a-nightclub)
- [Run ticketing for a club night](https://www.ticketfairy.com/fr/guides/run-a-club-night)
- [Run ticketing for a venue and the promoters who hire it](https://www.ticketfairy.com/fr/guides/run-a-venue)
- [Run ticketing for events at your bar or small venue](https://www.ticketfairy.com/fr/guides/run-a-bar-or-small-venue)
- [Run ticketing as an agency or promoter group](https://www.ticketfairy.com/fr/guides/sell-as-an-agency-or-promoter-group)
- [Run ticketing for a charity gala](https://www.ticketfairy.com/fr/guides/run-a-charity-gala)
- [Sell exhibitor stands for a trade show or exhibition](https://www.ticketfairy.com/fr/guides/sell-exhibitor-stands-for-a-trade-show)
- [Run ticketing for a university or campus event](https://www.ticketfairy.com/fr/guides/run-a-university-or-campus-event)
- [Tous les guides Ticket Fairy](https://www.ticketfairy.com/fr/guides)

## Faites-le sur votre propre événement

Créez votre compte, montez votre événement et suivez les étapes dans votre propre tableau de bord. Vous n’avez pas besoin de réserver un appel commercial.

  [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

## Vendez des billets avec Ticket Fairy

Tout ce qui figure dans ces guides est dans votre tableau de bord dès le jour de votre inscription.

- Montez votre événement en quelques minutes
- Les événements gratuits sont gratuits
- Fai, votre copilote, est intégrée

 [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Voyez-le lors d'un appel

Réservez une démo et nous vous montrerons comment Ticket Fairy gère votre type d'événement.

 [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [D’autres façons d’utiliser Ticket Fairy](https://www.ticketfairy.com/fr/event-ticketing/pop-culture-convention-ticketing)

### Des conseils pour vendre plus de billets

Des conseils pratiques d'organisateurs qui affichent complet, et chaque nouveau guide dès sa publication.

Nous respectons votre vie privée. Désabonnement à tout moment.