# How do you run a guest list for your event without a spreadsheet? | Guides Ticket Fairy

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3. How do you run a guest list for your event without a spreadsheet?

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# How do you run a guest list for your event without a spreadsheet?

A guest-list ticket carries a barcode like any paid one, so a name on the list checks in as quickly as a buyer. Ticket Fairy issues one to every name on the list, and gives each club promoter a counted allocation to hand out from. After the night you can see who came in and when.

Issue each name on the guest list a ticket with a barcode, give each promoter their own allocation to hand out from, and see who came in and who has been before.

Pour:  Running the door and the guest list for a club night

Durée:  6 minutes

Issue guest tickets rather than keeping a list of names. Each guest gets a real barcode by email out of a ticket type you control, so your door team scans them like any other ticket and the count is right before you open.

Give each promoter a delegation rather than taking their names by email. They hold a counted allocation and their own link, add their own names, and cannot go past the number you set. Nobody has to be added to your dashboard.

Afterwards, the check-in report says who walked in and when. Guests who have also bought a ticket from you before show up in the brand Customers list; a guest who has only ever been comped does not, because that report counts buyers.

## Comment Ticket Fairy vous aide

- ### [A guest list that scans at the door](https://www.ticketfairy.com/fr/guides/issue-guest-tickets)

  Name the people, pick the ticket type and send. Each guest gets a real ticket by email, out of your own stock, and your door team scans it like any other.
- ### [An allocation for each promoter](https://www.ticketfairy.com/fr/guides/let-a-partner-hand-out-their-own-tickets)

  A delegation gives a promoter a counted number of guest tickets and their own link to issue them from, with no login to your event.
- ### [Who actually came in](https://www.ticketfairy.com/fr/guides/scan-tickets-at-the-door)

  The check-in report shows arrivals by hour and names each ticket as it is scanned, so the guest list is measured rather than guessed.
- ### [Who has bought before](https://www.ticketfairy.com/fr/guides/understand-who-buys-tickets-across-your-events)

  Customers holds every buyer across your brand, so you can see which of the names on your list have paid to come in the past and which have only been guests.
- ### [The same setup every week](https://www.ticketfairy.com/fr/guides/run-a-nightclub)

  Build one night the way you want it, then start each new date from it, so the guest-list ticket type and the door rules never have to be rebuilt.

## Le configurer

- [Send the list their tickets](#step-1)
- [Give each promoter their own allocation](#step-2)
- [Watch the door as it happens](#step-3)
- [See who has bought before](#step-4)

## Avant de commencer

- You're an owner, an admin or a **Curator** on the event. All three can send guest tickets and set up delegations.
- A promoter you give a delegation to needs no login of their own: you send them a link by email.
- You have a ticket type for the guest list. A free comp tier with its own allocation is what most clubs use.

1. ## Send the list their tickets

   Open **Guest Tickets**, name the people and pick the ticket type.

   **Remarque:** One at a time, or upload a CSV of names and email addresses. Each person gets a barcode by email, so nothing has to be checked against a printout at the door.
           ![The Send Guest Tickets form, with the ticket type, the guest's name and their email address](https://www.ticketfairy.com/embeds/posters/marketing-guest-tickets--send-guest-tickets.png)    Guest Tickets.
2. ## Give each promoter their own allocation

   Open **Delegations** and create one for each promoter, with the number they can hand out.

   **Remarque:** They issue their own names from their own link and stop at your number, so the guest list stops arriving through you.
          ![The Delegations page of an event, listing three partners with a control to manage who holds each one](https://www.ticketfairy.com/embeds/posters/marketing-delegations--delegations.png)    Delegations.
3. ## Watch the door as it happens

   Open **Check-In** on the night and select **Hourly** for arrivals by hour.

   **Remarque:** It shows how full you are and whether the guest list is turning up.
           ![The check-in report of an event, with arrivals counted by hour](https://www.ticketfairy.com/embeds/posters/marketing-check-in--hourly-report.png)    Check-In.
4. ## See who has bought before

   Open **Customers** on your brand after the night.

   **Remarque:** A name on your list who has also paid for four tickets is worth a different offer from one who has never bought. The report counts buyers, so a guest who has only ever been comped is not in it.
          ![The Customers list of a brand, with how many tickets each buyer has bought](https://www.ticketfairy.com/embeds/posters/marketing-customers--customer-list.png)    Brand, Customers.

## Essayez ces étapes sur votre propre événement

Créez un compte gratuit, montez votre événement et suivez les étapes ci-dessus dans votre propre tableau de bord. Cela prend quelques minutes et vous n'avez pas besoin de réserver un appel commercial.

    Votre adresse e-mail    [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Ou faites-le faire pour vous

Fai, the assistant inside your dashboard, issues the guest tickets when you name the people and the ticket type. She reads the list back to you before anything is sent.

### Dans votre tableau de bord, avec Fai

Issue guest-list tickets for \<EVENT NAME\> to these six names on the comp tier, and show me the list before you send

### Depuis votre propre assistant, via MCP

Connectez votre assistant à [notre serveur MCP](https://www.ticketfairy.com/mcp-server) et demandez-lui :

Conservez `--read-only` dans votre configuration MCP. Cette tâche ne fait que lire des données, votre assistant n’a donc pas besoin d’outils qui effectuent des changements.

Pick the brand, find the event \<EVENT NAME\> and show its ticket types

## Laissez Fai le faire pour vous

Fai travaille dans votre tableau de bord Ticket Fairy. Créez votre compte, ouvrez Fai et collez la consigne ci-dessus.

   [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Questions que vous pourriez avoir

Does a guest-list ticket cost me anything?:  It comes out of the allocation on the ticket type you choose, so it uses capacity rather than money. Use a free comp tier and the guest pays nothing.

What if a promoter puts the wrong name on the list?:  Open **Orders**, select the **Guest** tab and cancel that order. The barcode stops working and the ticket comes back to your stock, although the email cannot be recalled.

Can a promoter see my sales if I give them a delegation?:  No. A delegation is a link that issues from one allocation. It shows them nothing else about your event.

How do I know whether the guest list actually turned up?:  The check-in report counts scans by hour and lists each ticket as it goes through. Guest tickets scan like any other, so they are counted the same way.

Does any of this work for a weekly night rather than one date?:  Yes. Build one night with the guest-list ticket type and the door rules you want, then start every new date from it, and put the dates in a public series so regulars find the next one.

## Vous avez encore une question ?

Réservez une démo et nous y répondrons lors d'un appel, pour votre type d'événement. Ou créez votre compte et voyez par vous-même.

   [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Guides associés

- [D’autres façons d’utiliser Ticket Fairy](https://www.ticketfairy.com/fr/event-ticketing/night-club-ticketing-software)
- [Run ticketing for a nightclub](https://www.ticketfairy.com/fr/guides/run-a-nightclub)
- [Send free tickets to your guest list](https://www.ticketfairy.com/fr/guides/issue-guest-tickets)
- [Let a partner hand out their own tickets for your event](https://www.ticketfairy.com/fr/guides/let-a-partner-hand-out-their-own-tickets)
- [Scan tickets at the door](https://www.ticketfairy.com/fr/guides/scan-tickets-at-the-door)
- [Inviter des promoteurs dans votre collectif pour qu’ils puissent vendre des billets pour vos événements](https://www.ticketfairy.com/fr/guides/invite-people-to-your-collective)
- [How do you keep a high-demand on-sale running smoothly?](https://www.ticketfairy.com/fr/guides/keep-a-high-demand-on-sale-running-smoothly)
- [How do you manage many events without repeating the same work?](https://www.ticketfairy.com/fr/guides/run-many-events-on-one-platform)
- [What should you compare when choosing a ticketing platform?](https://www.ticketfairy.com/fr/guides/compare-ticketing-platforms)
- [How do you answer a ticket sales question no report covers?](https://www.ticketfairy.com/fr/guides/answer-custom-ticket-sales-questions)
- [What is social ticketing, and how do referral rewards work?](https://www.ticketfairy.com/fr/guides/social-ticketing-and-referral-rewards)
- [What marketing tools should a ticketing platform give you?](https://www.ticketfairy.com/fr/guides/ticketing-platform-marketing-tools)
- [How do you manage accreditation and backstage passes for your event?](https://www.ticketfairy.com/fr/guides/manage-event-accreditation)
- [How do you manage tickets for a multi-day event?](https://www.ticketfairy.com/fr/guides/manage-tickets-for-a-multi-day-event)
- [How do you set up a payment plan so buyers pay for tickets in instalments?](https://www.ticketfairy.com/fr/guides/let-buyers-pay-for-tickets-in-instalments)
- [Vendre des billets directement depuis votre propre site web](https://www.ticketfairy.com/fr/guides/sell-tickets-on-your-own-website)
- [Can ticket buyers join your email list automatically?](https://www.ticketfairy.com/fr/guides/add-ticket-buyers-to-your-email-list)
- [How can fan club members get presale access?](https://www.ticketfairy.com/fr/guides/give-fan-club-members-presale-access)
- [What can you find out about the people who buy your tickets?](https://www.ticketfairy.com/fr/guides/what-you-can-learn-about-your-ticket-buyers)
- [Can you hold and spend your ticket money without a separate bank?](https://www.ticketfairy.com/fr/guides/hold-and-spend-your-ticket-money-in-one-place)
- [Can you run a festival's marketing and production from one dashboard?](https://www.ticketfairy.com/fr/guides/run-a-festival-from-one-dashboard)
- [How do you sell more tickets without spending more on ads?](https://www.ticketfairy.com/fr/guides/sell-more-tickets-without-more-ad-spend)
- [How do you keep touts and bots off your tickets?](https://www.ticketfairy.com/fr/guides/keep-touts-off-your-tickets)
- [Tous les guides Ticket Fairy](https://www.ticketfairy.com/fr/guides)

## Faites-le sur votre propre événement

Créez votre compte, montez votre événement et suivez les étapes dans votre propre tableau de bord. Vous n’avez pas besoin de réserver un appel commercial.

  [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

## Vendez des billets avec Ticket Fairy

Tout ce qui figure dans ces guides est dans votre tableau de bord dès le jour de votre inscription.

- Montez votre événement en quelques minutes
- Les événements gratuits sont gratuits
- Fai, votre copilote, est intégrée

 [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Voyez-le lors d'un appel

Réservez une démo et nous vous montrerons comment Ticket Fairy gère votre type d'événement.

 [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [D’autres façons d’utiliser Ticket Fairy](https://www.ticketfairy.com/fr/event-ticketing/night-club-ticketing-software)

### Des conseils pour vendre plus de billets

Des conseils pratiques d'organisateurs qui affichent complet, et chaque nouveau guide dès sa publication.

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