---
title: "Set each performer's guest list, hotel and meal allowances for your event | Guides Ticket Fairy"
description: "Give every act on your event's line-up its guest list places, hotel rooms and nights, and meals and drinks a day, taken from the accepted offer in one click. Keep one travel party list that passes, the rooming list, pickups and the kitchen all use, and let the tour manager fill it in, ask for more and invite a teammate from their advance link."
canonical: "https://www.ticketfairy.com/fr/guides/set-each-performers-allowances-and-travel-party"
---

# Set each performer's guest list, hotel and meal allowances for your event | Guides Ticket Fairy

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guides](https://www.ticketfairy.com/fr/guides)
3. [Advance your performers before the show](https://www.ticketfairy.com/fr/guides/advance-your-performers-before-the-show)
4. Set each performer's guest list, hotel and meal allowances for your event

Piloter la production

# Set each performer's guest list, hotel and meal allowances for your event

Promoters and artist liaison teams agree guest list, rooms and riders in the offer, then field requests for more all through show week. Setting each act's allowances once, where their tour manager can see them, turns those requests into asks you approve or turn down with a reason, and keeps the hotel, the passes and the catering working from the same list of people.

Give every act on your event's line-up its guest list places, hotel rooms and nights, and meals and drinks a day, taken from the accepted offer in one click. Keep one travel party list that passes, the rooming list, pickups and the kitchen all use, and let the tour manager fill it in, ask for more and invite a teammate from their advance link.

You are setting the allowances and travel party on a performer's advance, which you open from Advancing. [Advance your performers before the show](https://www.ticketfairy.com/fr/guides/advance-your-performers-before-the-show)

Pour:  Agreeing what each act gets at your event

Durée:  9 minutes

- [Open the performer's advance](#step-1)
- [Use the numbers from the offer](#step-2)
- [Set each allowance](#step-3)
- [What each allowance does](#step-4)
- [Answer an ask for more](#step-5)
- [Add the travel party](#step-6)
- [Paste the list from their email](#step-7)
- [The tour manager's advance link](#step-8)
- [Check the list is used](#step-9)

## Avant de commencer

- You are an owner, admin or producer on the event. The event's **Operations** page opens for those roles only.
- The performer is on the event's line-up and has an advance in Advancing.

1. ## Open the performer's advance

   Open the event, select **Operations**, select **Advancing** in the list of sections, then select the performer.

   **Remarque:** A row that says an act has asks for more waiting is one to open first. **Allowances** and **Travel party** are near the foot of the advance, below the sections and their team.
          ![Ticket Fairy Advancing list for a festival, with each performer's confirmed sections, what is still needed, days to go and status](https://www.ticketfairy.com/embeds/posters/marketing-event-advancing--list.png)    Every performer's advance.
2. ## Use the numbers from the offer

   Under **Allowances**, select **Use these numbers**.

   **Remarque:** It shows when the accepted offer gives guest list places, rooms, nights, meals or drinks, and lists what it found. Each number then says it came from the offer.
          ![Ticket Fairy allowances for a headline DJ, with guest list places, hotel rooms and nights, meals and drinks, what is used and left, and an ask for more guest list places](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--allowances.png)    An act's allowances and asks for more.
3. ## Set each allowance

   Enter a number beside each of **Guest list places**, **Hotel rooms**, **Hotel nights**, **Meals** and **Drinks**, then select **Save** beside it.

   **Remarque:** Leave one empty for no limit. Meals and drinks are a number for each person each day.

## What each allowance does

Guest list places are the act's guest list pass group in Accreditation, so changing the number here changes it there too. On their advance link, the tour manager cannot enter more guest list names than allowed, or a travel party that needs more rooms than allowed. Nights, meals and drinks are shown to them and counted, and your team can always go over an allowance; when it does, the allowance shows **Over**.

4. ## Answer an ask for more

   Under **Asks for more**, choose what to do with each ask.

   - **Approve**: The button shows how many more they asked for, and the allowance goes up by that number straight away.
   - **Say no**: You enter a reason, and the act reads it on their advance link. The allowance stays as it is.
   **Remarque:** If an approval rule covers asks for more, the ask says who it is waiting for and it is decided in Approvals.
          ![Ticket Fairy dialog to say no to an act's ask for more guest list places, with the reason the act reads on their advance link](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--say-no.png)    Say no to an ask, with a reason.
5. ## Add the travel party

   Under **Travel party**, select **Add a person**, enter their **Name** and any details you have, then select **Save**.

   **Remarque:** Tick **Needs a hotel room** and give people who share the same **Room** name, such as 1 or Twin A. Enter dietary needs in their words, such as vegan or no nuts.
          ![Ticket Fairy travel party for a headline DJ, with each person, what they do, their room and dietary needs, and a warning that the list needs more rooms than allowed](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--travel-party.png)    The act's travel party.
6. ## Paste the list from their email

   Optional: select **Paste a list**, paste the names one a line, select **Check the list**, then select the **Add** button, which shows the number of people it found.

   **Remarque:** Put a role, email, room or dietary need after each name if you have one. Nothing is added until you check the people it found.
          ![Ticket Fairy dialog to paste an act's travel party from an email, one person a line, before checking who will be added](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--paste-list.png)    Paste the travel party.

## The tour manager's advance link

When you ask their team to fill in their part, the link also shows **What you are allowed**, with **Ask for more** beside each number, and **Who is travelling**, which they fill in themselves. Under **Invite a teammate**, they name a teammate, such as their production manager, and choose the parts that person can fill in; the teammate gets their own link by email.

**Remarque:** A link you sent can invite up to 10 teammates a day, and a teammate's link stops when the tour manager's does. A teammate cannot invite anyone else.

       ![Ticket Fairy advance link a tour manager opens, with what the act is allowed and Ask for more, who is travelling, files for Fai and Invite a teammate](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--act-link.png)    What the tour manager sees.

7. ## Check the list is used

   Read the line under **Travel party**.

   **Remarque:** It counts the people, those staying and the rooms they need, and warns when the list needs more rooms than the allowance. The passes, the hotel's rooming list, pickups and the kitchen's dietary count all take the names from this list.

## Essayez ces étapes sur votre propre événement

Créez un compte gratuit, montez votre événement et suivez les étapes ci-dessus dans votre propre tableau de bord. Cela prend quelques minutes et vous n'avez pas besoin de réserver un appel commercial.

    Votre adresse e-mail    [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Ou faites-le faire pour vous

Fai reads an act's allowances, what is used and left, their asks for more and the travel party. She sets an allowance or uses the numbers from the accepted offer, approves an ask or says no with your reason, and adds, changes or removes people in the travel party, showing you each change and waiting for your yes.

### Dans votre tableau de bord, avec Fai

Use the numbers from Bicep's accepted offer for their allowances at \<EVENT NAME\>, and add their tour manager Sam Lee to the travel party with a room

## Laissez Fai le faire pour vous

Fai travaille dans votre tableau de bord Ticket Fairy. Créez votre compte, ouvrez Fai et collez la consigne ci-dessus.

   [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Change or remove a person

1. ### Change or remove them

   Select **Edit** or **Remove** beside the person, then save or confirm.

   **Remarque:** Removing someone takes them off the travel party, the rooming list and pickups. Their passes stay until you cancel them in Accreditation.
          ![Ticket Fairy dialog for one person in an act's travel party, with their name, what they do, email, phone, diet, room and when they arrive and leave](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--add-person.png)    One person in the travel party.

Fai changes or removes a person in the travel party, after you confirm.

### Dans votre tableau de bord, avec Fai

Bicep's drummer is not coming to \<EVENT NAME\> any more, take them off the travel party

## Questions que vous pourriez avoir

Does the tour manager need a Ticket Fairy account?:  No. They open the advance link from your email with no sign-in, and so does any teammate they invite.

Does the act get an email when I answer an ask?:  No. They see your answer, and your reason when you say no, the next time they open their advance link.

Why can't the tour manager add another guest list name?:  The guest list is full. Their page says how many are allowed and used, and they can ask you for more there; approving the ask lets them add the names.

Where else do I see an act's allowances?:  On the performer's own page in the event, which shows the allowances and any asks waiting, with a way to open the advance.

Can I set the same allowances for every act like this one?:  Yes. Save the sections as a set from Sections for this act; the set keeps the allowances too, and Fai uses it for new acts that match.

## Vous avez encore une question ?

Réservez une démo et nous y répondrons lors d'un appel, pour votre type d'événement. Ou créez votre compte et voyez par vous-même.

   [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

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- [Tous les guides Ticket Fairy](https://www.ticketfairy.com/fr/guides)

## Faites-le sur votre propre événement

Créez votre compte, montez votre événement et suivez les étapes dans votre propre tableau de bord. Vous n’avez pas besoin de réserver un appel commercial.

  [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

## Vendez des billets avec Ticket Fairy

Tout ce qui figure dans ces guides est dans votre tableau de bord dès le jour de votre inscription.

- Montez votre événement en quelques minutes
- Les événements gratuits sont gratuits
- Fai, votre copilote, est intégrée

 [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Voyez-le lors d'un appel

Réservez une démo et nous vous montrerons comment Ticket Fairy gère votre type d'événement.

 [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [D’autres façons d’utiliser Ticket Fairy](https://www.ticketfairy.com/features)

### Des conseils pour vendre plus de billets

Des conseils pratiques d'organisateurs qui affichent complet, et chaque nouveau guide dès sa publication.

Nous respectons votre vie privée. Désabonnement à tout moment.