---
title: "Share day sheets with your event's on-site teams | Guides Ticket Fairy"
description: "Set up the departments working your event and who leads each one, then print or share a day sheet for each team, performer or stage with only their part of the show day, on any phone and without a sign-in."
canonical: "https://www.ticketfairy.com/fr/guides/share-day-sheets-with-your-on-site-teams"
---

# Share day sheets with your event's on-site teams | Guides Ticket Fairy

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guides](https://www.ticketfairy.com/fr/guides)
3. Share day sheets with your event's on-site teams

Piloter la production

# Share day sheets with your event's on-site teams

Production managers used to build a call sheet for every team by hand the night before each show day. Day sheets give security, sound, hospitality and every other team their own page from the run of show, and a link each lead can open on their phone at the gate.

Set up the departments working your event and who leads each one, then print or share a day sheet for each team, performer or stage with only their part of the show day, on any phone and without a sign-in.

Pour:  Giving each on-site team its own plan for the day

Durée:  8 minutes

- [Open your departments](#step-1)
- [Open a department](#step-2)
- [Add the people in the department](#step-3)
- [Choose who leads the department](#step-4)
- [Open the day sheets](#step-5)
- [Share a link to the day sheet](#step-6)
- [Send every lead their day sheet](#step-7)
- [Print a day sheet](#step-8)

## Avant de commencer

- You are an owner, admin or producer on the event. The event's **Management** page opens for those roles only.
- Your run of show has cues for the day. A day sheet shows each team the cues their department owns.

1. ## Open your departments

   Open the event, select **Management**, select **Run of show** in the list of sections, then scroll to **Departments**.

   **Remarque:** Your event starts with the teams an event of its type usually has, such as Stage management, Sound and Security and safety. Rename, remove or add to them to match your crew.
2. ## Open a department

   Select the pencil beside a department to open it.

   **Remarque:** You can change its **Name**, **Colour** and **What this department looks after**, and see its people under **People**.
          ![Ticket Fairy department dialog with its name, colour, description, people and a form to add a person and make them lead](https://www.ticketfairy.com/embeds/posters/marketing-event-show-day--department.png)    A department and its people.
3. ## Add the people in the department

   Under **Who is it?**, choose **Crew**, **Volunteer**, **Collaborator** or **Someone else**, choose or enter the person, then select **Add person**.

   **Remarque:** Crew and volunteers come from those sections of the event. For someone else, enter their **Name** and **Email** so they can be sent the day sheet.
4. ## Choose who leads the department

   Tick **Leads this department** as you add them, or select **Make lead** beside someone already in it.

   **Remarque:** The lead is the person emailed their department's day sheet, and their phone number shows on it. A department with no lead email is left out when you send day sheets.
5. ## Open the day sheets

   Select **Day sheets** in the list of sections, choose **Department**, **Performer** or **Stage**, then choose whose sheet and the **Day**.

   **Remarque:** A department's sheet lists its cues from the run of show, its people, pickups and arrivals, key contacts and its rota shifts. A performer's adds their set, hotel and advancing, and a stage's lists its performers and tech contacts.
          ![Ticket Fairy day sheet for a festival's security team on Saturday, with its cues, arrivals, team and key contacts, and the links shared so far](https://www.ticketfairy.com/embeds/posters/marketing-event-show-day--day-sheets.png)    The security team's day sheet.
6. ## Share a link to the day sheet

   Select **Share link**, choose how long **Link works for**, then select **Make link** and copy the link.

   **Remarque:** Anyone with the link can read the sheet on their phone without signing in, and it always shows the latest run of show. The link is shown only once, so make a new one if it gets lost.
   **Avertissement:** Tick **Include phone numbers and hotel addresses** only when everyone you share the link with needs them; a department's sheet always shows its own lead's number.
          ![Ticket Fairy Share this day sheet dialog with how long the link works and a tick box for phone numbers and hotel addresses](https://www.ticketfairy.com/embeds/posters/marketing-event-show-day--share-link.png)    Share a day sheet without a sign-in.
7. ## Send every lead their day sheet

   Select **Send to department leads**, check who will get one, then select **Send**.

   **Remarque:** Each lead gets an email with a link to their own department's sheet for the day, which works until the end of the day after the show. The dialog names any departments left out because their lead has no email address.
8. ## Print a day sheet

   Optional: select **Print** for a paper copy of the sheet you are looking at.

## Essayez ces étapes sur votre propre événement

Créez un compte gratuit, montez votre événement et suivez les étapes ci-dessus dans votre propre tableau de bord. Cela prend quelques minutes et vous n'avez pas besoin de réserver un appel commercial.

    Votre adresse e-mail    [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Ou faites-le faire pour vous

Fai reads any team's, performer's or stage's day sheet, adds or changes departments and the people in them, makes or turns off a share link, and emails every department lead the link to their own day sheet. She shows you each change or email and waits for your yes first.

### Dans votre tableau de bord, avec Fai

Email every department lead at \<EVENT NAME\> their day sheet for Saturday

## Laissez Fai le faire pour vous

Fai travaille dans votre tableau de bord Ticket Fairy. Créez votre compte, ouvrez Fai et collez la consigne ci-dessus.

   [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Turn off a shared link

1. ### Turn it off

   Under **Shared links**, select **Turn off** beside the link, then confirm.

   **Remarque:** Anyone using it sees that the link no longer works. Each link shows how many times it was opened, and you can make a new one at any time.

Fai turns off a day sheet link when you ask, after you confirm.

### Dans votre tableau de bord, avec Fai

Turn off the security day sheet link for Saturday at \<EVENT NAME\>

## Questions que vous pourriez avoir

Does the day sheet change when the run of show changes?:  Yes. A shared link always shows the latest run of show, so a moved cue reaches every team that opens it. If their phone loses signal, it keeps the last version it loaded.

What does someone see when a link has expired?:  A page saying the link no longer works and to ask the event team for a new one. Make a new link, or send the day sheets to the leads again.

Can I see who opened a shared link?:  You see how many times each link was opened, under Shared links. The names of the people who opened it are not recorded.

What happens when I remove a department?:  Its people come off the list and it no longer gets a day sheet. Cues it owned keep their other departments.

## Vous avez encore une question ?

Réservez une démo et nous y répondrons lors d'un appel, pour votre type d'événement. Ou créez votre compte et voyez par vous-même.

   [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

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## Faites-le sur votre propre événement

Créez votre compte, montez votre événement et suivez les étapes dans votre propre tableau de bord. Vous n’avez pas besoin de réserver un appel commercial.

  [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

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- Montez votre événement en quelques minutes
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- Fai, votre copilote, est intégrée

 [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Voyez-le lors d'un appel

Réservez une démo et nous vous montrerons comment Ticket Fairy gère votre type d'événement.

 [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [D’autres façons d’utiliser Ticket Fairy](https://www.ticketfairy.com/features)

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Des conseils pratiques d'organisateurs qui affichent complet, et chaque nouveau guide dès sa publication.

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