---
title: "Share your event's rooming lists with hotels and pickups with drivers | Guides Ticket Fairy"
description: "Send each hotel a live rooming list of the performers and crew staying for your event, with their dates, room types and notes, and give each driver a link to their pickups and shuttle runs for the day. Hotels and drivers open the link without signing in, the hotel's list updates as you change it, and drivers mark each pickup as they go."
canonical: "https://www.ticketfairy.com/fr/guides/share-rooming-lists-with-hotels-and-pickups-with-drivers"
---

# Share your event's rooming lists with hotels and pickups with drivers | Guides Ticket Fairy

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guides](https://www.ticketfairy.com/fr/guides)
3. Share your event's rooming lists with hotels and pickups with drivers

Piloter la production

# Share your event's rooming lists with hotels and pickups with drivers

Artist liaison and transport managers spend show week resending spreadsheets to hotels and phoning drivers to find out where the artist is. A live rooming list keeps the hotel up to date as plans change, and drivers' own pickup pages show you who has been collected and dropped off.

Send each hotel a live rooming list of the performers and crew staying for your event, with their dates, room types and notes, and give each driver a link to their pickups and shuttle runs for the day. Hotels and drivers open the link without signing in, the hotel's list updates as you change it, and drivers mark each pickup as they go.

Pour:  Keeping hotels and drivers up to date for your event

Durée:  9 minutes

- [Open the rooming list](#step-1)
- [Add room details](#step-2)
- [Share the list with the hotel](#step-3)
- [The hotel's page](#step-4)
- [Open pickups and shuttles](#step-5)
- [Add a shuttle](#step-6)
- [Share a driver's day](#step-7)
- [The driver's page](#step-8)

## Avant de commencer

- You are an owner, admin or producer on the event. The event's **Management** page opens for those roles only.
- Your performers and crew are placed at a hotel in the event's Accommodation section, and flights that need a pickup are in its Travel section.

1. ## Open the rooming list

   Open the event, select **Management**, select **Accommodation**, then choose the **Hotel** under **Rooming lists**.

   **Remarque:** Each guest shows their arrival and departure, nights, room type and rooms. Change the hotel and dates where you place the person, above the rooming list.
          ![Ticket Fairy rooming list for a hotel, with each performer and crew member, their dates, nights, room type and rooms](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--rooming-list.png)    A hotel's rooming list.
2. ## Add room details

   Select **Room details** beside a guest, enter the **Room type**, **Number of rooms** and a **Note for the hotel**, then select **Save**.

   **Remarque:** Choose a room type such as Single, Double, Twin or Suite, or enter your own. Use the note for a late arrival, an accessible room or a cot.
3. ## Share the list with the hotel

   Select **Share with the hotel**, then select **Make link** and copy the link.

   **Remarque:** Tick **Also show phone numbers and emails** only if the hotel needs them; you need an owner or admin login for that. The link works for 14 days unless you choose another length under **More options**, up to 60 days.
   **Avertissement:** The link is shown once. Copy it before you close the dialog.
          ![Ticket Fairy dialog to share a hotel's rooming list, saying what the hotel sees, with the choice to show contact details](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--share-rooming-list.png)    Share the rooming list.

## The hotel's page

The hotel opens the link without signing in and sees names, arrival and departure dates, room types and your notes. The page updates by itself every minute, keeps the last list it loaded if the connection drops, and can be printed. Under **Links for the hotel**, you see how often each link was opened.

       ![Ticket Fairy rooming list page a hotel opens from the link, with each guest's arrival, departure, nights and room](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--hotel-page.png)    The page the hotel opens.

4. ## Open pickups and shuttles

   Select **Travel**, then choose the **Day** under **Pickups and shuttles**.

   **Remarque:** Pickups come from the travel bookings that need one. Each shows **Needs a driver**, **Driver booked**, **Picked up** or **Dropped off**.
          ![Ticket Fairy pickups and shuttles for a festival day, with each pickup's flight, route, driver and status, and a hotel shuttle's runs](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--pickups.png)    Pickups and shuttles for one day.
5. ## Add a shuttle

   Optional: select **Add shuttle**, enter the **Shuttle name**, **Leaves from** and **Goes to**, the days, the first and last departure and **Leaves every**, then save.

   **Remarque:** Under **More details**, add seats, the vehicle and driver, and tick **Also runs back after each trip** with a journey time. A shuttle can run for up to 31 days.
          ![Ticket Fairy Add a shuttle dialog with the route, first and last day, first and last departure and how often it leaves](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--add-shuttle.png)    Add a shuttle.
6. ## Share a driver's day

   Select **Share with a driver**, choose the **Driver**, then select **Make link** and copy the link.

   **Remarque:** The driver sees only their own pickups and shuttle runs for each day. Tick **Also show travellers' and drivers' phone numbers** only if they need them.
   **Avertissement:** The link is shown once. Copy it before you close the dialog.
          ![Ticket Fairy dialog to share a driver's day, with the driver and the choice to show phone numbers](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--share-driver-day.png)    Share a driver's day.

## The driver's page

The driver opens the link on their phone without signing in, taps **Picked up** when the people are in the car and **Dropped off** at their stop, and taps **Undo** after a mistake. For a shuttle run they tap Left and Arrived. Each tap updates the pickup on Travel and on the show day arrivals.

       ![Ticket Fairy page a driver opens from the link, with their pickups for the day and buttons to mark each one picked up and dropped off](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--driver-page.png)    The page the driver opens.

## Essayez ces étapes sur votre propre événement

Créez un compte gratuit, montez votre événement et suivez les étapes ci-dessus dans votre propre tableau de bord. Cela prend quelques minutes et vous n'avez pas besoin de réserver un appel commercial.

    Votre adresse e-mail    [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Ou faites-le faire pour vous

Fai reads each hotel's rooming list and one day's pickups and shuttle runs, sets a guest's room type, rooms and note for the hotel, makes or turns off a hotel or driver link, adds, changes or removes a shuttle, and marks a pickup or a shuttle run. She shows you each change and waits for your yes first. Only owners and admins can put phone numbers and emails on a link.

### Dans votre tableau de bord, avec Fai

Make a rooming list link for Harbour Hotel for \<EVENT NAME\> without contact details

## Laissez Fai le faire pour vous

Fai travaille dans votre tableau de bord Ticket Fairy. Créez votre compte, ouvrez Fai et collez la consigne ci-dessus.

   [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Turn a link off

1. ### Turn it off

   Under the hotel's or driver's links, select **Turn off** beside the link, then confirm.

   **Remarque:** Anyone who has it can no longer open the page. Make a new link at any time.

Fai turns a hotel or driver link off when you ask, after you confirm.

### Dans votre tableau de bord, avec Fai

Turn off the driver link for Kev at \<EVENT NAME\>

## Questions que vous pourriez avoir

Does the hotel see changes I make after sharing?:  Yes. The hotel's page updates by itself every minute, so there is no need to send a new list.

Can I send the rooming list by email every week instead?:  Yes. Use Send regularly to email the rooming list or the pickups to team members every day or week as a download.

Why is a pickup missing from the list?:  Pickups come from travel bookings marked as needing one. Add a pickup time and driver on the booking in Travel.

## Vous avez encore une question ?

Réservez une démo et nous y répondrons lors d'un appel, pour votre type d'événement. Ou créez votre compte et voyez par vous-même.

   [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

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## Faites-le sur votre propre événement

Créez votre compte, montez votre événement et suivez les étapes dans votre propre tableau de bord. Vous n’avez pas besoin de réserver un appel commercial.

  [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

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## Voyez-le lors d'un appel

Réservez une démo et nous vous montrerons comment Ticket Fairy gère votre type d'événement.

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