# Take act and trader applications for your event | Guides Ticket Fairy

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3. Take act and trader applications for your event

Invitations et listes d’invités

# Take act and trader applications for your event

When you book acts, market traders or crew for a festival, a form on your event collects every application with the same questions answered. You read them in one list, email each applicant your decision, and send the people you accept a ticket or an invitation to buy.

Build a form for your event that asks acts, traders or guests what you need to know, read every application in one list, accept or decline each one, and send the people you accept a ticket.

Pour:  Choosing acts, traders or guests from the people who apply

Durée:  12 minutes

- [Start a form](#step-1)
- [Name the form and set when it takes answers](#step-2)
- [Check the form's address](#step-3)
- [Enter the message applicants see after they apply](#step-4)
- [Add a background image and a social image](#step-5)
- [Choose the emails applicants get when you decide](#step-6)
- [Add a question](#step-7)
- [Name the question and choose its type](#step-8)
- [Enter the answers for a choice question](#step-9)
- [Save the question](#step-10)
- [Put the questions in order](#step-11)
- [Create the form](#step-12)
- [Open the form the way applicants see it](#step-13)
- [Read the applications](#step-14)
- [Accept or decline each application](#step-15)

## Avant de commencer

- You need an owner or admin login for the event. If **Forms** isn't in your event's menu, ask the event's owner to make you an admin.

1. ## Start a form

   Open your event, select **Forms** under **Interact**, then select **Create Form**. On an event with no forms yet, the button is **Add New Form**.

   **Remarque:** One event can run several forms at once, so acts and traders can each get their own questions.
          ![The Forms page with an artist application form and a market stall form, each showing its dates and its public address](https://www.ticketfairy.com/embeds/posters/marketing-custom-forms--forms.png)    Forms.
2. ## Name the form and set when it takes answers

   On the **Details** step, enter the **Title**, then choose the **Start Date** and **End Date** the form takes answers between. With both dates empty, the form takes answers from the moment you create it.

   **Remarque:** Applicants see the title as the form's heading, with **Subtitle (optional)** and **Description** under it.
           ![The Details step of the Create Form dialog, with the title, subtitle, description, both dates and the public address of the form](https://www.ticketfairy.com/embeds/posters/marketing-custom-forms--details.png)    Create Form, Details.
3. ## Check the form's address

   Check the address in **Form Link**, which fills itself in from the title and the start date until you change it.

   **Remarque:** It can hold lowercase letters, numbers and hyphens, and no other form on Ticket Fairy can have the same one. Settle it before you share it, because an address you change stops working.
4. ## Enter the message applicants see after they apply

   Select **Next**, then enter the **Success Message** applicants see when they send the form.

   **Conseil:** Say when you'll answer, so applicants know when to look out for your decision.
           ![The Content step of the Create Form dialog, with the success message, the two images and the two decision emails](https://www.ticketfairy.com/embeds/posters/marketing-custom-forms--content.png)    Create Form, Content.
5. ## Add a background image and a social image

   Optional: Add a **Background Image** to show behind the form and a **Social Image** to show when someone shares the form's address.
6. ## Choose the emails applicants get when you decide

   Choose an **Approved Email Template** and a **Declined Email Template** from your event's email templates.

   **Remarque:** **Create Email Template** opens your event's **Email Templates** page in a new tab, and a template you save there appears in both lists. Leave a list empty and that decision changes the application's status without sending an email.
7. ## Add a question

   Select **Next**, then select **Add Field**, the plus button under the list of questions.

   **Remarque:** Every form starts with an email question that you can't edit or delete, because your decision emails go to the address applicants enter there.
           ![The Fields step of the Create Form dialog, listing the email question and two questions added for this event](https://www.ticketfairy.com/embeds/posters/marketing-custom-forms--fields.png)    Create Form, Fields.
8. ## Name the question and choose its type

   In the **Add Field** dialog, enter the **Label** applicants see, then choose its **Type**.

   - **Text Field**: A short answer on one line, such as an act name.
   - **Text Area**: A longer answer over several lines, such as a biography or a stall description.
   - **Email Field**: Another email address, such as an agent's. Decision emails go to the answer to whichever email question comes first on the form.
   - **Radio Buttons**: One answer from a short list, with every answer on show.
   - **Select Field**: One answer from a list that opens as a dropdown.
   - **Multi-Select Field**: Any number of answers from the list, such as every day an act can play.
9. ## Enter the answers for a choice question

   If you chose **Radio Buttons**, **Select Field** or **Multi-Select Field**, enter each answer applicants can pick in its own box. The dialog starts with two boxes, and the add button under them gives you another.

   **Remarque:** A choice question needs at least two answers, and no two can be the same.
10. ## Save the question

    Turn on **Required** if every applicant has to answer, then select **Add Field** at the foot of the dialog.

    **Remarque:** **Pre-filled Answer (optional)** puts an answer in place that applicants can change. The list shows each question under a short name made from its label, and that name heads its column when applications arrive.
11. ## Put the questions in order

    Drag each question by the handle at its left until the list is in the order you want to ask them.

    **Remarque:** On a phone, the up and down arrows above each question move it instead.
12. ## Create the form

    Select **Create Form** at the foot of the dialog. You see "Form created successfully!" and the form joins the list on the **Forms** page.
13. ## Open the form the way applicants see it

    Select **Copy Form Link** in the form's row menu, then open the address in a new browser tab. You see the title, the description and your questions in order, or "Sorry, this form is currently unavailable or invalid." until the start date comes round.

    **Conseil:** Ask applicants to sign in to Ticket Fairy before they send the form, because you can accept or decline only an application sent by someone signed in.
14. ## Read the applications

    On the form's row, select **Submissions**. Each application is a row with its status, the email address, your tags and one column for each question.

    **Remarque:** A form with no applications yet shows **Edit** there instead.
    **Conseil:** Select the refresh button at the top of the dialog to load applications that arrived while it was open.
           ![The applications for an artist form, four rows showing each status, email address, tags and every answer given](https://www.ticketfairy.com/embeds/posters/marketing-custom-forms--submissions.png)    Forms, Submissions.
15. ## Accept or decline each application

    Select **Accept** or **Decline** on the application's row. The status changes and the email you chose for that decision goes to the address the applicant entered.

    **Remarque:** Both buttons stay dim on an application sent by someone who wasn't signed in to Ticket Fairy, so ask that applicant to sign in and send the form again.

## Essayez ces étapes sur votre propre événement

Créez un compte gratuit, montez votre événement et suivez les étapes ci-dessus dans votre propre tableau de bord. Cela prend quelques minutes et vous n'avez pas besoin de réserver un appel commercial.

    Votre adresse e-mail    [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Ou faites-le faire pour vous

Fai, the assistant inside your dashboard, can read the forms on your event and every application in them, then list the applicants who match what you ask for. She reads here and changes nothing: build the form, and accept or decline each application, in the dashboard.

### Dans votre tableau de bord, avec Fai

Show me the new applications on the artist applications form for \<EVENT NAME\>, with each act name and email address

## Laissez Fai le faire pour vous

Fai travaille dans votre tableau de bord Ticket Fairy. Créez votre compte, ouvrez Fai et collez la consigne ci-dessus.

   [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Send an accepted applicant a free ticket

1. ### Open the guest ticket form

   On an accepted row, select **Issue Guest Tickets**. The form opens with the applicant's email address filled in.

   **Remarque:** If the form shows "No issuable inventory", the event has no ticket type or table to issue yet, so add one to the event first.
2. ### Choose the ticket and issue it

   Choose the **Ticket Type**, enter the name on each ticket, then select **Issue Tickets**.

   **Remarque:** Each ticket comes out of that ticket type's stock like a sold one. The application stays at Accepted, and the ticket shows in the issued list on the **Guest Tickets** page.

Fai can send guest tickets to the applicants you accepted. She reads their names and email addresses from the form, and shows you the recipients, the ticket type and the count to approve before anything is sent.

### Dans votre tableau de bord, avec Fai

Send one Artist ticket each to the applicants I accepted on the artist applications form for \<EVENT NAME\>, and show me who gets what before you send

## Invite an accepted applicant to buy tickets

1. ### Open the invitation

   On an accepted row, select **Invite to Buy Tickets**. The **Send Invitation** dialog opens with the applicant's email address and name filled in.
2. ### Enter the invitation email

   Choose a template under **Select from Email Templates** to fill in the **Subject** and **Invitation Content**, or enter both yourself.
3. ### Set the limits and send the invitation

   Choose the **Maximum number of tickets** and **Maximum number of transactions**, then select **Send**. You see "Successfully sent!" when the invitation is on its way.

   **Remarque:** The applicant gets their own ticket link by email and can buy up to that many tickets in up to that many orders. Both limits start at 1.

Send this invitation from the applications list in the dashboard, which fills in the applicant's email address and name for you.

## Work through a long list of applications

1. ### Tag the applications you want to come back to

   In an application's **Tags** box, enter a tag such as Headline shortlist, then press Enter.

   **Remarque:** Tags are for you and your team, and applicants never see them. A tag saves without sending the applicant anything.
2. ### Filter the list

   Select **Show Filter**, then choose a status, a tag or an answer to show only the applications that match.

   **Remarque:** Each choice question gets its own filter, so you can show every act who picked Saturday.
3. ### Export the applications

   Select **Export CSV** at the foot of the dialog. The file holds the applications the filter is showing, with columns for the status, the email address, the tags and each question.

   **Conseil:** Clear the filter first to export every application.

Fai can read the applications on your form and list the ones that match what you describe, such as every act who picked Saturday. Tag, filter and export the applications in the dashboard.

### Dans votre tableau de bord, avec Fai

Go through the artist applications form for \<EVENT NAME\> and list the acts who picked Saturday, with their email addresses

## Get the form in front of applicants

1. ### Open the form again

   Select **Edit Form** in the form's row menu.
2. ### Download a QR code for the form

   Select **Download QR Code**, the square button at the end of **Form Link**.

   **Remarque:** You get a PNG image of the form's address to add to a poster, a flyer or a social post.
   **Conseil:** Select **Cancel** afterwards to close the form without changing it.

Fai can draft social captions that ask acts or traders to apply, in your brand's voice, and shows you every version to choose from. Nothing is posted, so add the form's address to the caption you pick, and download the QR code from the form in the dashboard.

### Dans votre tableau de bord, avec Fai

Draft three social captions for \<EVENT NAME\> asking acts to apply for a slot, and leave space for the application link

## Questions que vous pourriez avoir

Do applicants need a Ticket Fairy account to apply?:  No. Anyone with the address can send the form while it's open. You can accept or decline an application only when the applicant was signed in to Ticket Fairy as they sent it, so if **Accept** and **Decline** are dim on a row, ask that applicant to sign in and send the form again.

What happens when I accept an applicant?:  The row changes to Accepted, and the email you chose under **Approved Email Template** goes to the address the applicant entered in the email question. If you left that list empty, the status changes and no email goes out. Accepting doesn't send a ticket: **Issue Guest Tickets** and **Invite to Buy Tickets** appear on the row once it's accepted.

Can I change my mind after accepting or declining?:  Yes. An accepted application offers **Decline** and a declined one offers **Accept**. Each change sends the email you chose for the new decision, so the applicant gets a second email.

Can I change a form after applications have come in?:  Yes. Select **Edit Form** in the form's row menu, make your changes, then select **Update Form**. New applicants get the questions as they are now, and the answers already given stay in the list and the export, even for a question you delete. Renaming a question starts a new column for it, and its earlier answers stay under the old name.

Why won't my form save?:  The dialog takes you back to the step with the problem and marks the field: **Title** and **Form Link** can't be empty, **End Date** has to be after **Start Date**, and each choice question needs at least two different answers. If you see "The slug is already used", another form on Ticket Fairy already has that address, so change the end of **Form Link** and select **Create Form** again.

Can I stop the form without deleting it?:  Yes. Select **Edit Form**, set **End Date** to a time that has passed, then select **Update Form**. Anyone who opens the address then sees a message that the form is unavailable, and every application stays in your list. **Delete Form** in the row's menu removes the form and all of its applications from your dashboard as soon as you select it, and you can't bring them back.

Who else can read the applications?:  Anyone with an owner or admin login for the event. Other roles on your team, such as promoter, curator or stats, don't see **Forms**, and Ticket Fairy's support team can open it when they help you with the event.

## Vous avez encore une question ?

Réservez une démo et nous y répondrons lors d'un appel, pour votre type d'événement. Ou créez votre compte et voyez par vous-même.

   [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Guides associés

- [D’autres façons d’utiliser Ticket Fairy](https://www.ticketfairy.com/fr/event-ticketing/features)
- [Envoyer des billets gratuits à votre liste d’invités](https://www.ticketfairy.com/fr/guides/issue-guest-tickets)
- [Sell tickets by personal invitation](https://www.ticketfairy.com/fr/guides/sell-tickets-by-personal-invitation)
- [Invite your team to your events and choose what each person can do](https://www.ticketfairy.com/fr/guides/invite-your-team)
- [Gérez la billetterie d’un festival de musique](https://www.ticketfairy.com/fr/guides/run-a-music-festival)
- [Run ticketing for a county, state or renaissance fair](https://www.ticketfairy.com/fr/guides/run-a-fair)
- [Share one invitation link to your event](https://www.ticketfairy.com/fr/guides/share-one-invitation-link-to-your-event)
- [Let a partner hand out their own tickets for your event](https://www.ticketfairy.com/fr/guides/let-a-partner-hand-out-their-own-tickets)
- [Tous les guides Ticket Fairy](https://www.ticketfairy.com/fr/guides)

## Faites-le sur votre propre événement

Créez votre compte, montez votre événement et suivez les étapes dans votre propre tableau de bord. Vous n’avez pas besoin de réserver un appel commercial.

  [Créer un compte gratuit](https://manage.ticketfairy.com/welcome) [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo)

## Vendez des billets avec Ticket Fairy

Tout ce qui figure dans ces guides est dans votre tableau de bord dès le jour de votre inscription.

- Montez votre événement en quelques minutes
- Les événements gratuits sont gratuits
- Fai, votre copilote, est intégrée

 [Créer un compte gratuit](https://manage.ticketfairy.com/welcome)

Pas de frais d'installation. Pas d'abonnement mensuel obligatoire. Pas de carte bancaire requise.

## Voyez-le lors d'un appel

Réservez une démo et nous vous montrerons comment Ticket Fairy gère votre type d'événement.

 [Réserver une démo](https://www.ticketfairy.com/fr/event-ticketing/book-a-demo) [D’autres façons d’utiliser Ticket Fairy](https://www.ticketfairy.com/fr/event-ticketing/features)

### Des conseils pour vendre plus de billets

Des conseils pratiques d'organisateurs qui affichent complet, et chaque nouveau guide dès sa publication.

Nous respectons votre vie privée. Désabonnement à tout moment.