---
title: "Add everyone who sends your event form to your volunteers, traders or crew | Ticket Fairy Guides"
description: "Connect a form on your event to your volunteers, traders, press, crew or an act's contacts, match each detail to a question, and every person who sends the form is added to that list in the Event Operating System, with their answers kept on the form."
canonical: "https://www.ticketfairy.com/guides/add-form-applicants-to-your-event-teams"
---

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guides](https://www.ticketfairy.com/guides)
3. [Build an application or sign-up form for your event](https://www.ticketfairy.com/guides/take-applications-with-a-form)
4. Add everyone who sends your event form to your volunteers, traders or crew

Crew and volunteers

# Add everyone who sends your event form to your volunteers, traders or crew

If you collect festival volunteers, traders and crew through your own forms, you'd have to retype every answer into the list you work from. When you connect the form to that list, each person is added as they apply, so nobody has to copy names across.

You are connecting a form you have already built on your event to one of its Event Operating System lists. [Build an application or sign-up form for your event](https://www.ticketfairy.com/guides/take-applications-with-a-form)

Takes:  6 minutes

- [Open the form's questions](#step-1)
- [Choose the list to add people to](#step-2)
- [Match each detail to a question](#step-3)
- [Save the form](#step-4)
- [Check who was added](#step-5)
- [Add someone who was not added](#step-6)

## Before you start

- You need an owner or admin role for the event.
- You've already built the form on the event's **Forms** page.

1. ## Open the form's questions

   On **Forms**, select **Edit Form** in the form's row menu, then go to the **Fields** step.

   ![The Fields step of the Create Form dialog, listing the questions, the type list and Add question, and where answers go when someone sends the form](https://www.ticketfairy.com/embeds/posters/marketing-custom-forms--fields.png)    
   *Create Form, Fields.*
2. ## Choose the list to add people to

   Under **When someone sends this form**, choose the list in **Also add each person to**.

   - **Volunteers, as applied**: Each person joins your volunteer applications, ready for you to accept.
   - **Traders, as a new application**: Each business joins your traders to review.
   - **Press, as applied**: Each journalist joins your press list as an application.
   - **Crew**: Each person joins your crew.
   - **An act's contacts, on their advance**: Each person joins the contacts of the act you choose under **Which act**.

   ![The When someone sends this form section adding each person to the traders, with each detail matched to a question on the form](https://www.ticketfairy.com/embeds/posters/marketing-custom-forms--routing.png)    
   *When someone sends this form.*
3. ## Match each detail to a question

   For each detail the list takes, such as **Business name** or **Email**, choose the question on your form that asks for it.

   **Note:** A detail the list needs says **Choose the question that gives this.** until you choose one. Answers you don't match to a detail are added to the notes, so nothing is lost.
4. ## Save the form

   Select **Update Form**. From now on, each person who sends the form is added to the list a moment after they send it.
5. ## Check who was added

   On the form's row, select **Submissions**. Each application shows **Added to the Event Operating System**, **Adding** or **Not added**.

   **Note:** Filter by **Added to the Event Operating System** to see only the people who were not added.
6. ## Add someone who was not added

   Open the application, read the reason beside **Not added to the Event Operating System**, fix it, then select **Try adding again**.

   **Note:** We only add the application once, however many times you try.

   ![A trader's application marked Not added, with the reason it was not added to the Event Operating System and the Try adding again button](https://www.ticketfairy.com/embeds/posters/marketing-custom-forms--answer-not-added.png)    
   *Forms, Submissions, an application.*

## Or have it done for you

Fai, your AI teammate, can check sales, update your event or change a ticket when you ask.

Fai sets where a form's answers go when she creates or updates the form, and adds one applicant to your Event Operating System list when you ask. She shows you the change and waits for your yes.

### In your dashboard, with Fai

```
Make the trader form on <EVENT NAME> add every applicant to our traders, and add the applicants who already sent it
```

## Add people who applied before you connected the form

1. ### Add each earlier application

   Open an application that shows **Not added yet** and select **Add to the Event Operating System**.

Fai adds the applicants who sent the form before you connected it, after you confirm.

### In your dashboard, with Fai

```
Add everyone who already sent the trader form on <EVENT NAME> to our traders
```

## Questions you might have

**Do I need a paid plan to add applicants to my event teams?**

 No. The Event Operating System workspace is included on every plan, including Free. You need an owner or admin role for the event to connect its form to a list.

**Are the answers still on the form?**

 Yes. The answers stay on the form either way, and the export includes them.

**What kind of trader does a food or drinks answer become?**

 A food answer becomes street food, drinks becomes a bar and crafts becomes craft, so the trader appears under the right kind in your Vendors section. Anything else becomes other.

## Still have a question?

Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself.

   [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome)

No setup fees. No monthly fee. No credit card required.

## Related guides

- [More ways to use Ticket Fairy](https://www.ticketfairy.com/features)
- [Build an application or sign-up form for your event](https://www.ticketfairy.com/guides/take-applications-with-a-form)
- [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/guides/take-trader-applications-for-your-event)
- [Recruit volunteers for your event](https://www.ticketfairy.com/guides/recruit-volunteers-for-your-event)
- [Build your event rota and check staff in](https://www.ticketfairy.com/guides/build-your-event-rota-and-check-staff-in)
- [Give your event volunteers their own page and track their hours](https://www.ticketfairy.com/guides/give-volunteers-their-own-page-and-track-hours)
- [Give crew meals at your event meal desk](https://www.ticketfairy.com/guides/give-crew-meals-at-your-meal-desk)
- [Every Ticket Fairy guide](https://www.ticketfairy.com/guides)

## Do this on your own event

Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call.

  [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

## Sell tickets with Ticket Fairy

Start free with unlimited events and no monthly fee, and choose a paid plan when you need more.

- Set up your event in minutes
- Free events are free
- Fai, your AI teammate, is built in

 [Create a free account](https://manage.ticketfairy.com/welcome)

No setup fees. No monthly fee. No credit card required.

## See it on a call

Book a demo and we will show you how Ticket Fairy handles your kind of event.

 [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features)

### Tips for selling more tickets

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---

This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)