--- title: "Track every artist booking for your event | Ticket Fairy Guides" description: "Keep the contract, the fee, the rider, the hospitality and the travel for every artist on your event together, and see which parts are still missing." canonical: "https://www.ticketfairy.com/guides/book-and-brief-your-artists" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Track every artist booking for your event Artists, offers and advancing # Track every artist booking for your event You hold a contract, a fee, a rider and travel for every artist you book. When each artist's details are up to date in one place, anyone on your team can answer a question on event day without calling the person who made the booking. Takes: 8 minutes [Watch the video: Track every artist booking for your event](https://d3lcdr963b5ubl.cloudfront.net/uploads/guides/video/book-and-brief-your-artists/d7c552be92b3ba13abb0537adb3e2b5bda7fcb67cc295450db39931b276eb265/8fdeead9bec575e4/guide.mp4) · [English](https://www.ticketfairy.com/resources/captions/guides/guide-book-and-brief-your-artists-8fdeead9bec5.vtt) ***Watch how it's done** 2 min 3 s, with captions.* - [Open the artists on the bill](#step-1) - [Add the artists you have booked](#step-2) - [Put the paperwork on the artist](#step-3) - [Work through the parts of the booking](#step-4) - [Find the artists with parts still open](#step-5) ## Before you start - You have the paperwork for at least one booking: a contract, an invoice or an offer. - You know who on your team owns hospitality and who owns travel, because the person who did the deal usually does not handle those parts. 1. ## Open the artists on the bill [Play from here](#guide-video) Open the event and select **Artists**. **Note:** Each artist is a card, and the badges on it say which parts of the booking are finished. A conference calls this tab Speakers and a film festival calls it Filmmakers, but it works the same way. ![Artists tab showing each booked artist as a card with badges for the finance, technical, hospitality, catering and travel parts of the booking](https://www.ticketfairy.com/embeds/posters/marketing-event-production--artists.png) *The artists on a bill, with the state of each booking on the card.* 2. ## Add the artists you have booked [Play from here](#guide-video) Add each artist by name, or import a list where you have one. **Note:** Add them as the deals close rather than in one go at the end. An artist with nothing filled in yet is still more use than one nobody added. 3. ## Put the paperwork on the artist [Play from here](#guide-video) Open an artist and attach the contract, the invoice and the rider. **Note:** On the day, your crew can open the rider from the artist's details, which they can't do while it's in your inbox. 4. ## Work through the parts of the booking [Play from here](#guide-video) Fill in the finance, technical, hospitality, catering and travel parts, and mark each one complete on the card once it's agreed. **Note:** A part stays open until you mark it, whatever you have filled in, so the badges say what you have signed off rather than what you have typed. 5. ## Find the artists with parts still open [Play from here](#guide-video) Read down the cards for the badges that are still open. **Note:** Two weeks out, the artists with an open travel or hospitality badge are the ones to chase first. ## Or have it done for you Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Fai can add an artist's booking, fill in the deal, payment dates, hotel and travel from their contract, and mark a part of the booking finished. She can also tell you how big an artist's audience is on the streaming platforms. She shows each change and waits for your yes. ### In your dashboard, with Fai ``` Read the contract I uploaded for , add their booking to with the fee, the deposit and when the balance is due, and show me before you save it ``` ### From your own assistant, over MCP Connect your assistant to [our MCP server](https://www.ticketfairy.com/mcp-server) and ask it: Keep `--read-only` in your MCP configuration. This task only reads data, so your assistant does not need tools that make changes. ``` Pick the brand, find the event and show it ``` ## From your terminal Install the CLI from [our CLI page](https://www.ticketfairy.com/cli), sign in with `ticketfairy auth login`, and choose the brand you are working on with `ticketfairy brand use `. `ticketfairy brand list` and `ticketfairy event list` show the IDs the other commands use. Read the event the bookings belong to. ### Show the event and its dates ``` ticketfairy event get ``` ## Let Fai read the contract for you [Play from here](#guide-video) 1. ### Ask her for the terms rather than reading twelve pages Attach the contract, then ask Fai for the fee, the deposit and the payment schedule. **Note:** She reads the parties, the money, the payment dates and the flight details where the contract has them. Check her figures against the document before you pay anything. Fai reads a booking contract or invoice and pulls out the terms. Check what she finds against the document before you pay. ### In your dashboard, with Fai ``` Read the invoice for and tell me what is due, to whom and by when ``` ### From your own assistant, over MCP Keep `--read-only` in your MCP configuration. This task only reads data, so your assistant does not need tools that make changes. ``` Pick the brand, find the event and show it ``` ### From your terminal Read the event the bookings belong to. #### Show the event and its dates ``` ticketfairy event get ``` ## Questions you might have **Does adding an artist here put them on my event page?** No. This is for your production team. The lineup buyers see is part of your event page, and you set it up separately. **What do the badges on a card mean?** One for each part of the booking: finance, technical, hospitality, catering, travel and accommodation, and anything else you track. A complete badge means a team member finished that part. **Can I see the artists as a table instead?** Yes. The cards and the table show the same bookings, and the table suits a long bill you are working down. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) - [Build the running order for your event day](https://www.ticketfairy.com/guides/plan-your-event-production) - [Keep track of where your event's artists and crew are staying](https://www.ticketfairy.com/guides/book-travel-and-accommodation-for-your-artists) - [Issue reusable event passes to crew and artists](https://www.ticketfairy.com/guides/issue-entry-passes-to-your-crew) - [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/guides/keep-rider-lists-and-notes-for-your-artists) - [Build a dressing-room shopping list from your event's artist riders](https://www.ticketfairy.com/guides/build-a-dressing-room-shopping-list-from-artist-riders) - [Advance your performers before the show](https://www.ticketfairy.com/guides/advance-your-performers-before-the-show) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)