--- title: "Book dressing rooms and plan build and break days for your event | Ticket Fairy Guides" description: "Give every performer at your event a dressing room around their set, with Fai suggesting the whole day's rooms and flagging any overlap, and add the build days before the show and the break days after it to your run of show with the usual load-in, rig, sound check, de-rig and load-out cues." canonical: "https://www.ticketfairy.com/guides/book-dressing-rooms-and-plan-build-and-break-days" --- # Book dressing rooms and plan build and break days for your event | Ticket Fairy Guides 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Book dressing rooms and plan build and break days for your event Running the production # Book dressing rooms and plan build and break days for your event Stage managers and production managers juggle a handful of dressing rooms between a dozen acts a day, and the site build starts days before the first set. Dressing rooms on the run of show stop two acts arriving to the same room, and build and break days put the load-in and load-out in the same plan as the show. Give every performer at your event a dressing room around their set, with Fai suggesting the whole day's rooms and flagging any overlap, and add the build days before the show and the break days after it to your run of show with the usual load-in, rig, sound check, de-rig and load-out cues. For: Planning dressing rooms and the days around your show Takes: 8 minutes - [Open the run of show](#step-1) - [Add your dressing rooms](#step-2) - [Let Fai assign the rooms](#step-3) - [Book a room yourself](#step-4) - [Overlapping bookings](#step-5) - [Add a build or break day](#step-6) ## Before you start - You are an owner, admin or producer on the event. The event's **Management** page opens for those roles only. - Your performers have set times on the schedule, so Fai knows when each one needs a room. 1. ## Open the run of show Open the event, select **Management**, then select **Run of show** in the list of sections, and choose the day. **Note:** **Dressing rooms** is below the day's cues. If Run of show is not in the list, select **More sections** and open it there. ![Ticket Fairy dressing rooms for a festival Saturday, with a main stage room booked by two acts that overlap and a green room shared by the site](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--dressing-rooms.png) Dressing rooms for one day. 2. ## Add your dressing rooms Select **Add room**, enter the **Room name**, choose its **Stage** or **Shared by the site**, then select **Add a dressing room**. **Note:** Add each room once and it is there for every day. Under **More details**, enter **How many people fit** and any notes. 3. ## Let Fai assign the rooms Select **Let Fai assign rooms**, untick anything you want to leave out, then select the button to book the rooms. **Note:** Each performer gets a room from two hours before their set until an hour after it, headliners first and rooms on their own stage first. Fai lists anyone she could not place, so add a room or change a booking for them. ![Ticket Fairy dialog with Fai's dressing-room plan for the day, a room for each performer around their set with the headliner marked](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--dressing-room-plan.png) Fai's dressing-room plan. 4. ## Book a room yourself Select **Book a room**, choose **Who is it for?**, the **Room**, **From** and **Until**, then select **Book a room**. **Note:** Choose **Someone else** to book a room for a crew or catering team. An end time earlier than the start runs into the next morning, and a booking can last up to 36 hours. ![Ticket Fairy Book a room dialog with who the room is for, the room and the times](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--book-room.png) Book a room. ## Overlapping bookings A booking that overlaps another in the same room, or gives the same performer two rooms at once, is stopped with the bookings it overlaps. Select **Book anyway** only when the room is shared. Overlaps stay marked **Overlaps** on the day, and every booking shows on the run of show, the day sheets and the performer and stage pages. 5. ## Add a build or break day Select **Add build or break day**, choose **Build day** or **Break day**, choose the **Day**, then select **Save day**. **Note:** Tick the usual cues to add load-in 08:00, rig 10:00 and sound check 15:00 to a build day, or de-rig 09:00 and load-out 13:00 to a break day. Build and break days can be up to 14 days before or after the event and work like any show day. ![Ticket Fairy dialog to add a build day to the run of show, with the day and the usual load-in, rig and sound check cues](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--production-day.png) Add a build or break day. ## Try these steps on your own event Create a free account, build your event and follow the steps above in your own dashboard. It takes a few minutes and you do not need to book a sales call. Your email address [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) No setup fees. No required monthly ticketing fee. No credit card required. ## Or have it done for you Fai reads your dressing rooms and a day's bookings with any overlaps, suggests a room for every performer, adds, changes or removes rooms, books or cancels a room, saves her plan, and adds a build or break day with the usual cues. She shows you each change and waits for your yes first, and asks before she books a room that overlaps another booking. ### In your dashboard, with Fai Give every performer on Saturday at \ a dressing room around their set ## Let Fai do it for you Fai works inside your Ticket Fairy dashboard. Create your account, open Fai and paste the prompt above. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) No setup fees. No required monthly ticketing fee. No credit card required. ## Cancel a dressing room booking 1. ### Cancel it Select **Cancel booking** beside the booking, then confirm. **Note:** The room shows as free again on the run of show and day sheets. Fai cancels a dressing room booking when you ask, after you confirm. ### In your dashboard, with Fai Cancel The Harbour's dressing room booking on Saturday at \ ## Questions you might have Where do the stage colours on the run of show come from?: From each stage's colour in the Stages section. The run of show heading for a stage and its dressing rooms use the same colour. What happens to a room's bookings if I remove the room?: They are removed with the room. The confirmation says how many bookings the room has on that day. Does Fai move bookings I made myself?: No. Fai only suggests rooms for performers without one, and skips anything taken between her suggestion and your save. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No required monthly ticketing fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) - [Plan your run of show and who calls it](https://www.ticketfairy.com/guides/plan-your-run-of-show-and-who-calls-it) - [Share day sheets with your event's on-site teams](https://www.ticketfairy.com/guides/share-day-sheets-with-your-on-site-teams) - [Find any performer, stage or day on your event](https://www.ticketfairy.com/guides/find-any-performer-stage-or-day-on-your-event) - [Run your event from its Today page](https://www.ticketfairy.com/guides/run-your-event-from-its-today-page) - [Build the running order for your event day](https://www.ticketfairy.com/guides/plan-your-event-production) - [Track every artist booking for your event](https://www.ticketfairy.com/guides/book-and-brief-your-artists) - [Keep the jobs behind your event moving](https://www.ticketfairy.com/guides/keep-your-event-tasks-on-track) - [Balance your event team's workload](https://www.ticketfairy.com/guides/balance-your-event-teams-workload) - [Read your event's email in one inbox](https://www.ticketfairy.com/guides/read-your-event-email-in-one-inbox) - [Take notes on your event calls with Fai](https://www.ticketfairy.com/guides/take-notes-on-your-event-calls-with-fai) - [Choose what Fai does on your event](https://www.ticketfairy.com/guides/choose-what-fai-does-on-your-event) - [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/guides/keep-rider-lists-and-notes-for-your-artists) - [Advance your performers before the show](https://www.ticketfairy.com/guides/advance-your-performers-before-the-show) - [Keep track of where your event's artists and crew are staying](https://www.ticketfairy.com/guides/book-travel-and-accommodation-for-your-artists) - [Share your event's rooming lists with hotels and pickups with drivers](https://www.ticketfairy.com/guides/share-rooming-lists-with-hotels-and-pickups-with-drivers) - [Call your show live on show day](https://www.ticketfairy.com/guides/call-your-show-live-on-show-day) - [Hold dates for shows at your venue](https://www.ticketfairy.com/guides/hold-dates-for-shows-at-your-venue) - [Make an offer to an artist's agent for your show](https://www.ticketfairy.com/guides/make-an-offer-to-an-artists-agent) - [Settle a show with an artist after your event](https://www.ticketfairy.com/guides/settle-a-show-with-an-artist) - [Send your event contracts and get them signed online](https://www.ticketfairy.com/guides/send-contracts-and-get-them-signed-online) - [Raise purchase orders and track what your event owes](https://www.ticketfairy.com/guides/raise-purchase-orders-and-track-what-your-event-owes) - [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/guides/take-trader-applications-for-your-event) - [Get your traders ready for show day](https://www.ticketfairy.com/guides/get-your-traders-ready-for-show-day) - [Draw your event site map and share it](https://www.ticketfairy.com/guides/draw-your-event-site-map-and-share-it) - [Build your event rota and check staff in](https://www.ticketfairy.com/guides/build-your-event-rota-and-check-staff-in) - [Issue accreditation passes for your event](https://www.ticketfairy.com/guides/issue-accreditation-passes-for-your-event) - [Recruit volunteers for your event](https://www.ticketfairy.com/guides/recruit-volunteers-for-your-event) - [Give your event volunteers their own page and track their hours](https://www.ticketfairy.com/guides/give-volunteers-their-own-page-and-track-hours) - [Report and handle incidents at your event](https://www.ticketfairy.com/guides/report-and-handle-incidents-at-your-event) - [Hand out radios and kit to your event crew](https://www.ticketfairy.com/guides/hand-out-radios-and-kit-to-your-event-crew) - [Handle lost property at your event](https://www.ticketfairy.com/guides/handle-lost-property-at-your-event) - [Keep a risk register for your event](https://www.ticketfairy.com/guides/keep-a-risk-register-for-your-event) - [Message the crew, volunteers and traders working on your event](https://www.ticketfairy.com/guides/message-the-people-working-on-your-event) - [Send your event lists to your team on a schedule](https://www.ticketfairy.com/guides/send-your-event-lists-to-your-team-on-a-schedule) - [Publish your event line-up and set times](https://www.ticketfairy.com/guides/publish-your-line-up-and-set-times) - [Add everyone who sends your event form to your volunteers, traders or crew](https://www.ticketfairy.com/guides/add-form-applicants-to-your-event-teams) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Everything in these guides is in your dashboard from the day you sign up. - Set up your event in minutes - Free events are free - Fai, your co-pilot, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No required monthly ticketing fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) ### Tips for selling more tickets Practical advice from organisers who sell out, and every new guide as it is published. We respect your privacy. 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