--- title: "Build a dressing-room shopping list from your event's artist riders | Ticket Fairy Guides" description: "Turn every act's hospitality rider and your standard dressing-room packages into one shopping list for your event, with how much to buy each day and which dressing room it goes to." canonical: "https://www.ticketfairy.com/guides/build-a-dressing-room-shopping-list-from-artist-riders" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Build a dressing-room shopping list from your event's artist riders Artists, offers and advancing # Build a dressing-room shopping list from your event's artist riders You buy water, towels, fruit and the odd bottle of oat milk for every act on every day of the show. The shopping list adds up the riders and your standard packages for you, so your runner buys the right amounts for the right day and nothing is forgotten. Takes: 6 minutes [Watch the video: Build a dressing-room shopping list from your event's artist riders](https://d3lcdr963b5ubl.cloudfront.net/uploads/guides/video/build-a-dressing-room-shopping-list-from-artist-riders/8d318cca647e156842478fd5afe6b49c07f2e43067f257839463d99dc70db745/a355d93db021a0ba/guide.mp4) · [English](https://www.ticketfairy.com/resources/captions/guides/guide-build-a-dressing-room-shopping-list-from-artist-riders-a355d93db021.vtt) ***Watch how it's done** 2 min 16 s, with captions.* - [Open the shopping list](#step-1) - [Add a standard package](#step-2) - [Add a package to acts by hand](#step-3) - [Copy another act's items](#step-4) - [See what to buy each day](#step-5) - [Mark what you have bought](#step-6) ## Before you start - You are an owner, admin or producer on the event. Only those roles can open the event's **Operations** page. - Your acts have set times, and their hospitality riders are in Advancing, so each item lands on the right day. 1. ## Open the shopping list [Play from here](#guide-video) Open the event, select **Operations**, select **Hire and shopping**, then choose **Shopping list**. **Note:** Items from the riders and your packages are already there, each with how many to buy and which acts it is for. The standard packages are under the list. ![Dressing-room shopping list for a festival, with water, towels, oat milk and fruit, how many to buy, and two standard packages](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--shopping-list.png) *The shopping list, from riders and packages.* 2. ## Add a standard package [Play from here](#guide-video) Under **Standard packages**, select **Add package**, enter the **Package name** and each item with how many under **Items for each act, each day**, then select **Save**. **Note:** To have it added automatically, enter kinds of act in **Add it automatically to these kinds of act**, such as DJ set or every act, and turn on **Add it automatically**. ![Dialog to add a dressing-room package, with the items for each act each day and the kinds of act it is added to](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--add-package.png) *A standard dressing-room package.* 3. ## Add a package to acts by hand [Play from here](#guide-video) Optional: select **Add to acts** on a package, tick the acts, then select the add button, which shows how many acts you ticked. **Note:** Each act gets the package's items for every day it plays, and if you change the package later, those items update too. ![Dialog to add a dressing-room package to the acts you tick](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--add-to-acts.png) *Add a package to acts.* 4. ## Copy another act's items [Play from here](#guide-video) Optional: select **Copy another act's items**, choose **Copy from** and **Copy to**, then select **Copy**. **Note:** Use it for an act that asks for the same as another, such as the second DJ of a back-to-back set. ![Dialog to copy one act's shopping items to another act](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--copy-act.png) *Copy another act's items.* 5. ## See what to buy each day [Play from here](#guide-video) Choose **By day** above the list. **Note:** Each day lists what to buy and which dressing room or stage it goes to. Select **Print** on a day for the runner's shopping sheet. ![Shopping list by day for a festival Friday and Saturday, with what to buy and which dressing room each item goes to](https://www.ticketfairy.com/embeds/posters/marketing-event-hire--shopping-by-day.png) *What to buy, day by day.* 6. ## Mark what you have bought [Play from here](#guide-video) Open an item, then select the next step under **Where the order stands**, such as Mark as Ordered. **Note:** An item goes from To buy to Ordered, Confirmed and Delivered. Items with a price count as committed costs in Budget once you mark them ordered. ## Or have it done for you Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Fai reads the shopping list by item or by day, and adds, changes or takes off an item when you ask. She shows you each change and waits for your yes first. You set up packages and copy another act's items in the dashboard. ### In your dashboard, with Fai ``` What do we need to buy for the dressing rooms at on Saturday? ``` ## Questions you might have **An act's rider changed. Do I update the list?** No. Fai reads the rider again and updates the list, and tells you while she's reading it. An item your team changed by hand keeps your version and is marked for you to review. **Why does an item appear for every day an act plays?** Things on a shopping list get used up, so we add up every day's amount rather than reusing it. **Can I send the shopping list to a caterer?** Yes. Choose the caterer as the supplier on the items, then send them the list from Suppliers under the items. **What happens when I remove a package?** Acts that got it automatically lose its items, unless your team changed them. Items you added to acts by hand stay. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) - [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/guides/keep-rider-lists-and-notes-for-your-artists) - [Send your event hire lists to suppliers](https://www.ticketfairy.com/guides/send-your-hire-lists-to-suppliers) - [Work out the backline and production to hire for your event](https://www.ticketfairy.com/guides/work-out-the-backline-and-production-to-hire-for-your-event) - [Track every artist booking for your event](https://www.ticketfairy.com/guides/book-and-brief-your-artists) - [Advance your performers before the show](https://www.ticketfairy.com/guides/advance-your-performers-before-the-show) - [Set each performer's guest list, hotel and meal allowances for your event](https://www.ticketfairy.com/guides/set-each-performers-allowances-and-travel-party) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)