--- title: "Check your traders' takings after your event and invoice their share of sales | Ticket Fairy Guides" description: "Collect each trader's takings with their till and card reports after your event, and let Fai read the reports and say whether they match. Accept the figure or ask the trader about it, then raise the share-of-sales invoice with your minimum and maximum applied." canonical: "https://www.ticketfairy.com/guides/check-trader-takings-and-invoice-a-share-of-sales" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Check your traders' takings after your event and invoice their share of sales Traders and exhibitors # Check your traders' takings after your event and invoice their share of sales Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. When a pitch fee includes a share of sales, you need each trader's real takings after the event, and the figure they send has to match their till. Each trader enters their takings with the reports on their own page, Fai checks the reports against the figure, and we work out the invoice from the pitch fee you agreed. Takes: 8 minutes - [Set a minimum and maximum share of sales](#step-1) - [Takings on the trader page](#step-2) - [Open the takings](#step-3) - [Open a trader's takings](#step-4) - [Ask the trader about a figure that does not add up](#step-5) - [Accept the takings](#step-6) - [Raise the share-of-sales invoice](#step-7) - [Check who has paid](#step-8) ## Before you start - You need an owner, admin or producer role on the event. Only those roles see takings and invoices. - The trader's pitch fee has a **Share of sales (%)**, set under **Fees** in **Set up**. 1. ## Set a minimum and maximum share of sales Optional: in **Set up**, open **Fees**, change the pitch fee, then enter the minimum and maximum share of sales. **Note:** The share is the percentage of the takings, raised to the minimum or lowered to the maximum. Leave a field empty for no limit. ## Takings on the trader page After the event, the trader page asks the trader for **Your takings**: the total takings, card and cash if they want, and up to 5 till or card reports as a PDF, photo or spreadsheet of up to 25 MB each. They select **Send takings**, and the page shows what their share of sales would be. **Note:** A trader can send takings up to 5 times a day. Once you accept their takings, they can't send them again. ![Trader page for Smoke & Salt BBQ with their pitch, market dates, vehicle passes, directory listing and the takings they entered](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--trader-page.png) *The trader's own page, with their takings.* 2. ## Open the takings Open the event, select **Operations**, select **Traders** in the list of sections, then select **Takings**. **Note:** Each trader shows what Fai found in their reports: **Reports match**, **Reports differ** or **Reports unclear**. **Check the reports yourself** means Fai could not read them. ![The Takings view with two traders' takings to review, one accepted, and Fai's reading of each trader's reports](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--takings.png) *Traders, Takings.* 3. ## Open a trader's takings Select a trader to see the figures they entered, their note, their **Till and card reports** and **What Fai read in the reports**. **Note:** Select a report to open it. Fai only reads the reports, and you decide whether to accept the figure. ![Takings for Northern Roast Coffee, where Fai read a total in the card export that is more than the trader entered](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--takings-to-check.png) *Takings whose reports differ.* 4. ## Ask the trader about a figure that does not add up If the figure is wrong, select **Ask about it**, enter **What does not add up?**, then select **Ask the trader**. **Note:** With **Email the trader** on, the trader gets an email, and their page asks them to enter their takings again. The new figure replaces this one under **To review**. ![Dialog to ask Northern Roast Coffee about their takings, with what does not add up and the switch to email them](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--ask-about-takings.png) *Ask a trader about their takings.* 5. ## Accept the takings If the figure is right, select **Accept**, then confirm. **Note:** We work out the share of sales from the trader's pitch fee, and the panel says whether the minimum or maximum applied. The takings must be in the pitch fee's currency. ![Accepted takings for The Pie Van, where 10% of the takings is below the minimum so the minimum share of sales applies, with the button to raise the invoice](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--takings-accepted.png) *Accepted takings with the minimum applied.* 6. ## Raise the share-of-sales invoice Select **Raise the share-of-sales invoice**, then confirm. The trader gets an invoice for the share of sales by email, with a link to pay. **Note:** Each accepted figure gets one invoice. The panel then says **The share-of-sales invoice is raised.** 7. ## Check who has paid Select **Invoices**. Every trader invoice is listed with what it is for, such as **Share of sales**, and whether it is **Paid** or **Unpaid**. **Note:** The totals at the top show what is paid and what is still to pay, in each currency. Select an invoice to open the trader. ![The Invoices view with every trader invoice, what it is for, whether it is paid and the totals paid and still to pay](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--invoices.png) *Traders, Invoices.* ## Or have it done for you Fai lists your traders' takings with her reading of their reports and every trader invoice, enters takings for a trader, accepts takings, asks a trader for a corrected figure, reads the reports again and raises the share-of-sales invoice. She shows you each change and waits for your yes first. ### In your dashboard, with Fai ``` Which traders at sent takings whose reports do not match, and what did Fai read in each ``` ## Enter takings a trader gave you on paper 1. ### Enter the takings In **Takings**, select **Enter takings**, choose the **Trader**, enter the **Total takings**, then select **Save takings**. **Note:** Card and cash are optional. You can accept the figure straight after, and it shows **Entered by the event team**. ![Dialog to enter a trader's takings, with the trader, the total takings, card and cash and a note](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--enter-takings.png) *Enter takings for a trader.* Fai enters a trader's takings for you after you confirm. ### In your dashboard, with Fai ``` Enter takings of 4,520 pounds for at , from their paper sheet ``` ## Ask Fai to read the reports again 1. ### Read them again If a trader's takings say **Check the reports yourself**, open them and select **Ask Fai to read again**. **Note:** Fai tries three times before she asks you to check the reports yourself. Fai reads a trader's reports again when you ask. ### In your dashboard, with Fai ``` Read the takings reports from at again ``` ## Questions you might have **Can I change takings after I accepted them?** Yes, until you raise the invoice. Select **Ask about it** and the trader enters a corrected figure. Once the invoice is raised, cancel it in Bulk Invoices first. **Why can't I accept a trader's takings?** Their pitch fee has no share of sales, or the takings are in another currency from the pitch fee. Choose a pitch fee with a share of sales, or ask the trader for the figure in the pitch fee's currency. **Does Fai decide whether the takings are right?** No. Fai reads the reports and says whether they match the figure the trader entered. You accept the figure or ask about it. **Is the old figure kept when a trader corrects it?** Yes. The corrected takings replace it in the Takings view, and the old figure stays under **Takings** in the trader's panel as **Replaced**. **Who can see takings and invoices?** Owners, admins and producers of the event. Other roles on the event don't see the Takings and Invoices views. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) - [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/guides/take-trader-applications-for-your-event) - [Get your traders ready for show day](https://www.ticketfairy.com/guides/get-your-traders-ready-for-show-day) - [Invoice sponsors and partners for your event from Vault](https://www.ticketfairy.com/guides/manage-vault-invoices) - [Show your traders in a directory on your website](https://www.ticketfairy.com/guides/show-your-traders-in-a-directory-on-your-website) - [Place your traders on pitches on your event site map](https://www.ticketfairy.com/guides/place-your-traders-on-pitches-on-your-site-map) - [Give exhibitors a lead scanner for their booth at your event](https://www.ticketfairy.com/guides/give-exhibitors-a-lead-scanner-for-their-booth) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) ยท [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)