--- title: "Give your promoters artwork to post about your event | Ticket Fairy Guides" description: "Keep the flyers, videos and ready-to-paste captions for your event on its Marketing Assets page, where every promoter downloads them beside their own promoter link." canonical: "https://www.ticketfairy.com/guides/give-your-promoters-artwork-to-post" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Give your promoters artwork to post about your event Email, SMS and marketing # Give your promoters artwork to post about your event When you sell a festival or club night through a team of promoters, every post needs to carry the right line-up, at the right size, with a link that credits the sale. Marketing Assets gives your promoters each channel's artwork, a caption to paste and their own promoter link on one page, so every sale from their posts is credited to them. Takes: 6 minutes - [Open the Edit tab](#step-1) - [Select Add asset](#step-2) - [Add the file](#step-3) - [Enter a name](#step-4) - [Choose the channel](#step-5) - [Enter a suggested caption](#step-6) - [Enter tips for your promoters](#step-7) - [Add tags](#step-8) - [Choose when promoters see it](#step-9) - [Select Save](#step-10) - [Select Notify promoters](#step-11) - [Check the Download assets tab](#step-12) ## Before you start - You need an owner or an admin role on the event to add and change its assets. - You have the artwork as files: images, videos, PDFs or ZIP files. 1. ## Open the Edit tab Open your event, select **Marketing Assets** under **Marketing**, then select the **Edit** tab. **Note:** Marketing Assets opens on **Download assets**, the tab your promoters see. You only see the Edit tab with an owner or admin role. ![The Edit tab of a festival's Marketing Assets page, with three assets and the Add asset button](https://www.ticketfairy.com/embeds/posters/marketing-marketing-assets--manage.png) *Marketing Assets, Edit tab.* 2. ## Select Add asset Select **Add asset** at the top right of your assets. **Tip:** Open a folder first and the new asset goes straight into it. ![The Add asset window with a story video attached, its name, the Instagram Story channel, a suggested caption, tips for promoters, two tags and Visible to promoters on](https://www.ticketfairy.com/embeds/posters/marketing-marketing-assets--add-asset.png) *Marketing Assets, Edit, Add asset.* 3. ## Add the file Drag the file onto **File**, or click the box and choose it. **Note:** You can add images, videos, PDFs and ZIP files. 4. ## Enter a name Enter a **Name** your promoters will recognize, such as Line-up poster or Story frame. **Note:** If you leave it empty, the card shows the file name instead. 5. ## Choose the channel Choose the **Channel** the artwork is sized for, such as **Instagram Story** or **Instagram Feed Post**. **Note:** **Any Channel** is the default. Any other channel shows on the asset's card, and promoters can filter the page by channel once your assets use more than one. 6. ## Enter a suggested caption Enter the words you want posted with the artwork in **Suggested caption**. **Tip:** Include the hashtags and the handles you want tagged. Promoters copy the caption exactly as you enter it, with **Copy** on the card. 7. ## Enter tips for your promoters Optional: Enter how to use the asset in **How to use it**, such as Best for Instagram stories. **Note:** Your promoters see it on the card, under the asset's name. 8. ## Add tags Optional: Enter **Tags** such as vip or summer, and press Enter after each one. **Note:** Promoters can filter the page by tag. **Tip:** Choose a **Folder** in the same window to file the asset with others like it. 9. ## Choose when promoters see it Optional: Choose when your promoters can see the asset. - **Visible to promoters**: Turned off, the asset stays hidden from promoters until you turn it back on. Owners and admins still see it. - **Schedule go-live (optional)**: The asset stays hidden until the date and time you choose, then promoters see it automatically. You only see this field while Visible to promoters is on. **Note:** Nobody but an owner or an admin can see or download a hidden or scheduled asset, so you can load the line-up poster before the announcement. 10. ## Select Save Select **Save**. The dashboard shows "Asset added", and a hidden or scheduled asset is marked Hidden or Scheduled on its card. 11. ## Select Notify promoters Optional: Select **Notify promoters** on the asset's card to email your promoters that it is ready to post. **Note:** The email goes to everyone with the Promoter role on this event or on your brand. The button appears once the asset is live, and reads **Notify again** after the first email. 12. ## Check the Download assets tab Select **Download assets** to see the page your promoters see. **Note:** It shows only live assets, with your brand library below them and **Your promoter link** at the top. Each team member sees their own promoter link on that page, and a sale through it is credited to them. ![The Download assets tab a promoter opens, with the event link and their own promoter link above the artwork and the brand library](https://www.ticketfairy.com/embeds/posters/marketing-marketing-assets--download.png) *Marketing Assets, Download assets tab.* ## Or have it done for you Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Fai can add an asset from a link to a file that is already online, set its name, channel, caption, folder and tags, hide it or schedule when your promoters see it, email your promoters about it and tell you how often each asset has been downloaded. She asks you to approve every change before she makes it. To add a file from your computer, use **Add asset** in the dashboard. ### In your dashboard, with Fai ``` Add the line-up poster at to the marketing assets for , sized for instagram stories, with a caption our promoters can paste, and keep it hidden from promoters until ``` ## Share one set across every event 1. ### Open your brand's Marketing Assets page Open your brand, select **Marketing Assets**, then select the **Edit** tab. **Note:** You need an owner or an admin role on the brand for the Edit tab. 2. ### Add the asset Select **Add asset** and fill in the window the same way as for an event, then select **Save**. **Note:** A brand asset appears on the Download assets tab of every event under the brand, under From your brand library. You change or remove it only on the brand page. Fai adds and changes brand assets the same way when you name the brand instead of an event, and asks you to approve each change. She needs a link to a file that is already online. ### In your dashboard, with Fai ``` Add our logo pack at to the brand marketing assets so every event gets it ``` ## Questions you might have **Who can download the assets?** Your promoters and curators can, and so can anyone with a **Stats**, **Limited Stats** or **Customer Support** role on the event. You need an owner or an admin role to add, change, hide or remove assets. **Can I see which promoters downloaded an asset?** You can see how often, not who. The Edit tab shows a count such as "Downloaded 4 times" under each asset, which includes downloads by you and the rest of your team, and a brand asset's count covers every event it appears on. **Do I have to upload the event flyer?** No. Your event's main image appears on the Download assets tab under Event flyer, ready to download, whenever the event has one. **What is the difference between an event asset and a brand asset?** An event asset belongs to that one event. You add a brand asset on your brand's Marketing Assets page, and it appears on every event under the brand, which suits logos and sponsor artwork that don't change. **Does a sale from a promoter's post get credited to them?** Yes, when the buyer arrives through that person's promoter link. Each team member sees their own promoter link on the Download assets tab, and the sales it brings in appear against their name under **Sales by Promoter**. The **Event link** beside it is the plain event page and credits no one. **Can I take an asset back after promoters have downloaded it?** Hide it or delete it and nobody can download it from the page again, but copies already downloaded stay with the promoters who took them. Deleting can't be undone, so hide an asset you may want back. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features/integrations) - [See which team members sell your tickets](https://www.ticketfairy.com/guides/see-which-team-members-sell-your-tickets) - [Invite your team to your events and choose what each person can do](https://www.ticketfairy.com/guides/invite-your-team) - [Add your flyer and description to your event page](https://www.ticketfairy.com/guides/design-your-event-page) - [Run ticketing for a music festival](https://www.ticketfairy.com/guides/run-a-music-festival) - [Create extra landing pages for your event](https://www.ticketfairy.com/guides/create-extra-landing-pages-for-your-event) - [Add your own words to the ticket confirmation email](https://www.ticketfairy.com/guides/add-your-own-words-to-the-confirmation-email) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features/integrations) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. 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