--- title: "Keep the jobs behind your event moving | Ticket Fairy Guides" description: "Put every job your team has to finish before the event on one board, give each one an owner and a date, and see what is blocked before it becomes a problem." canonical: "https://www.ticketfairy.com/guides/keep-your-event-tasks-on-track" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Keep the jobs behind your event moving Running your event day to day # Keep the jobs behind your event moving Promoters and event teams have a long list of jobs to finish before the doors open, from the license to the barrier hire to the posters. On a board the whole team shares, each job has an owner and a date, so any team member can pick one up. Takes: 7 minutes - [Open the board](#step-1) - [Add the jobs that have to happen](#step-2) - [Give every task an owner and a date](#step-3) - [Move each card as the job moves on](#step-4) ## Before you start - Your team members are added to the event, so you can give each task to a person instead of typing a name in its description. - You have the list you already keep somewhere else. Move that list onto the board rather than starting a new one. 1. ## Open the board Open the event and select **Tasks**. **Note:** The board has a column for each state, and each task sits in the column it has reached. A task in the blocked column is waiting on something rather than on a team member. ![Event task board with cards spread across the open, in progress, done and blocked columns](https://www.ticketfairy.com/embeds/posters/marketing-event-production--tasks.png) *The board, with the work spread across its columns.* 2. ## Add the jobs that have to happen Add a task for each job, and name it so anyone reading it knows when it's done. **Note:** "Apply for the late license" is a task. "License" is a topic a team member will have to ask about. 3. ## Give every task an owner and a date Assign each task to a person and set the day it has to be done by. **Note:** A task with no owner has nobody to chase, so give it to the team member who can finish it. 4. ## Move each card as the job moves on Drag a card into the column that matches where the job has got to. **Note:** Move a card as soon as the work moves, so the board matches where the job has got to. The blocked column is the one to read first each morning. ## Or have it done for you Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Fai can list your event's tasks, add new ones, give them an owner and a date, and move them on. She shows each change and waits for your yes. ### In your dashboard, with Fai ``` Add a task to to apply for the late license, give it to and make it due on ``` ### From your own assistant, over MCP Connect your assistant to [our MCP server](https://www.ticketfairy.com/mcp-server) and ask it: Keep `--read-only` in your MCP configuration. This task only reads data, so your assistant does not need tools that make changes. ``` Pick the brand, find the event and show it ``` ## From your terminal Install the CLI from [our CLI page](https://www.ticketfairy.com/cli), sign in with `ticketfairy auth login`, and choose the brand you are working on with `ticketfairy brand use `. `ticketfairy brand list` and `ticketfairy event list` show the IDs the other commands use. Read the event the tasks belong to. ### Show the event and its dates ``` ticketfairy event get ``` ## See the same work as a list, a calendar or a timeline 1. ### Switch the view to suit the question Change the view when you want the work by date rather than by state. **Note:** Use the board to see what's stuck, a list to see everything at once and a calendar to see what's due this week. A timeline puts the dated work in order, so you can see what has to finish before the next thing starts. Fai lists what is due, by date or by owner, and can move a task on when you ask. ### In your dashboard, with Fai ``` What is due on this week, and who has it? ``` ### From your own assistant, over MCP Keep `--read-only` in your MCP configuration. This task only reads data, so your assistant does not need tools that make changes. ``` Pick the brand, find the event and show it ``` ### From your terminal Read the event the tasks belong to. #### Show the event and its dates ``` ticketfairy event get ``` ## Questions you might have **Who can see the board?** The team on the event, within what their role allows. It's for your team only, and buyers never see it. **What belongs in the blocked column?** A task that can't move on until something else happens: a permit, a supplier, a decision. A task waiting on a person is still in progress. **Can two people own one task?** Yes. Add as many assignees as the job needs, and each of them gets it in their own list. It still helps to name one of them as the person responsible for finishing it. A team member who only wants to keep an eye on it can follow it instead. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) - [Build the running order for your event day](https://www.ticketfairy.com/guides/plan-your-event-production) - [Track every artist booking for your event](https://www.ticketfairy.com/guides/book-and-brief-your-artists) - [Invite your team to your events and choose what each person can do](https://www.ticketfairy.com/guides/invite-your-team) - [Run your event from its Today page](https://www.ticketfairy.com/guides/run-your-event-from-its-today-page) - [Find any performer, stage or day on your event](https://www.ticketfairy.com/guides/find-any-performer-stage-or-day-on-your-event) - [Balance your event team's workload](https://www.ticketfairy.com/guides/balance-your-event-teams-workload) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) ยท [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)