--- title: "Let a partner hand out their own tickets for your event | Ticket Fairy Guides" description: "Give an act's management, a radio station or a sponsor a fixed allocation they can hand out themselves, without a login to your event and without asking you each time." canonical: "https://www.ticketfairy.com/guides/let-a-partner-hand-out-their-own-tickets" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Let a partner hand out their own tickets for your event Private sales, invitations and guest lists # Let a partner hand out their own tickets for your event A club promoter promises the support act's manager tickets for the night, and the radio station running a competition needs some too. A delegation gives each partner a counted allocation and a sign-in link of their own, so they add their own guests and cannot go past the number you set. Takes: 6 minutes - [Start a delegation](#step-1) - [Name it after the partner](#step-2) - [Set what they can hand out, and how many](#step-3) - [Say who holds it](#step-4) - [Copy the access link](#step-5) ## Before you start - You're an owner, an admin or a curator on this event. With any of those roles, you can create a delegation and manage who holds it. - You've already created your ticket types. A partner hands out the ticket types you already sell, so create them first. - You have decided the limit for each partner, because that number is the most they can hand out. 1. ## Start a delegation Open your event, select **Delegations** and select **Create Delegation**. **Note:** One delegation is one partner, so make a separate one for each act, station or sponsor rather than one shared allocation. ![The Delegations page of a festival, with three partners and the controls to manage or remove each one](https://www.ticketfairy.com/embeds/posters/marketing-delegations--delegations.png) *Delegations.* 2. ## Name it after the partner Enter the **Delegation Name**. **Note:** Name the person or group you are giving it to. You see that name in the **Delegations** list later, and the partner sees it at the top of their own page. ![The Create Delegation dialog with a delegation name, a ticket row for Artist guest as a guest ticket with a quantity of 12, and one person with a name and email address](https://www.ticketfairy.com/embeds/posters/marketing-delegations--create-delegation.png) *Event, Delegations, Create Delegation.* 3. ## Set what they can hand out, and how many Select **Add Ticket**, pick a **Ticket Type**, enter a **Quantity** and choose the **Type**. - **Guest Ticket**: The partner gives the ticket away out of your stock. - **Invitation**: The partner invites a guest to buy the ticket. An invitation row also needs an **Email Template**, and you can't save it without one. **Note:** Add a row for each ticket type the partner can hand out. **+ Create new template** in that column opens your event's email templates in a new tab, so you can save the wording first. 4. ## Say who holds it Select **Add User** and enter the **First Name**, **Last Name** and **Email Address** of the person. **Note:** Several people can hold one delegation, which suits a management company where two people book. They share the one allocation rather than getting one each. 5. ## Copy the access link Select **Manage Access** on the saved delegation, then select **Copy access link** beside the person's name. **Note:** The link belongs to the delegation, so everybody you added uses the same one. When you save, we also email each of them their invitation once your event is published, so copy the link for the times you want to send it yourself. ![The Manage Access dialog for a delegation listing two people with their email addresses, each with a copy-link button and a delete button](https://www.ticketfairy.com/embeds/posters/marketing-delegations--manage-access.png) *Event, Delegations, Manage Access.* ## Or have it done for you Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Fai can create the delegation with the ticket types and limits you name, add the people who hold it and read you its access link. She shows you the delegation and the people before saving and asks you to approve each change, and once your event is published, each person she adds gets their invitation by email. Choose the email template for an Invitation row in the dashboard. ### In your dashboard, with Fai ``` Create a delegation called on that can hand out guest tickets on , give access to it, and show me the delegation before you save it ``` ### From your own assistant, over MCP Connect your assistant to [our MCP server](https://www.ticketfairy.com/mcp-server) and ask it: Keep `--read-only` in your MCP configuration. This task only reads data, so your assistant does not need tools that make changes. ``` Pick the brand, find the event and show its ticket types ``` ## Change an allocation later 1. ### Raise or lower the limit Open the delegation and select the pencil beside the **Quantity**. In **Confirm Delegation Update**, you enter the new limit and select **Ok** to save it. **Note:** If you lower it below what the partner has already issued, they keep those tickets but can't issue any more. 2. ### Add or remove a person Select **Manage Access** on the delegation. **Note:** Removing a person ends their access straight away. The link belongs to the delegation, so everybody still on the list keeps using it. Fai can read how many tickets a partner has issued against each limit, change a limit, and add or remove the people who hold the delegation. She shows you the change and asks you to approve it before saving. ### In your dashboard, with Fai ``` On , show me how many tickets the delegation has issued, raise its limit on to and add to it, and show me the changes before saving ``` ### From your own assistant, over MCP Keep `--read-only` in your MCP configuration. This task only reads data, so your assistant does not need tools that make changes. ``` Pick the brand, find the event and show its ticket types ``` ## Questions you might have **Does a delegation give the partner access to my dashboard?** No. They get one link that lets them issue tickets from the allocation you gave them, and nothing else. They never see your sales, your buyers or the rest of your event. **What is the difference between a guest ticket and an invitation here?** A guest ticket is issued free out of your stock. An invitation lets the person buy the ticket themselves, which suits a competition or a member presale where the partner picks who gets the chance rather than who gets in free. **Who can create a delegation?** You can with an owner, an admin or a curator role on that event. If **Delegations** is not in your event's menu, ask an owner or an admin to set it up for you. **What happens to a partner's tickets if I delete the delegation?** Guest tickets they've already issued still work, because they're orders on your event. Invitations nobody has bought yet stop working, along with the access link, so let the partner finish an open invitation round before you delete the delegation. **Can two partners share one allocation?** Only if they hold the same delegation. Add both people to it and they share one limit, which suits two bookers at the same company but not two separate partners. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features/guest-lists-and-comps) - [Send free tickets to your guest list](https://www.ticketfairy.com/guides/issue-guest-tickets) - [Sell tickets by personal invitation](https://www.ticketfairy.com/guides/sell-tickets-by-personal-invitation) - [Save the emails you send buyers, guests and applicants](https://www.ticketfairy.com/guides/save-the-emails-you-send) - [Run ticketing for a music festival](https://www.ticketfairy.com/guides/run-a-music-festival) - [Sell exhibitor stands for a trade show or exhibition](https://www.ticketfairy.com/guides/sell-exhibitor-stands-for-a-trade-show) - [Make your event invitation-only](https://www.ticketfairy.com/guides/make-an-event-invitation-only) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features/guest-lists-and-comps) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) ยท [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)