# Let a partner hand out their own tickets for your event | Ticket Fairy Guides

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guides](https://www.ticketfairy.com/guides)
3. Let a partner hand out their own tickets for your event

Invitations and guest lists

# Let a partner hand out their own tickets for your event

Every festival has partners who need tickets on the night: the support act's manager, the station running a competition, the bar sponsoring a stage. A delegation gives a partner a counted allocation and one link their team signs in to, so they add their own guests and you keep the limit.

Give an act's management, a radio station or a sponsor a fixed allocation they can hand out themselves, without a login to your event and without asking you each time.

For:  Handing a counted allocation to a partner who issues their own tickets

Takes:  6 minutes

- [Start a delegation](#step-1)
- [Name it after the partner](#step-2)
- [Set what they can hand out, and how much](#step-3)
- [Say who holds it](#step-4)
- [Copy the access link](#step-5)

## Before you start

- You're an owner, an admin or a curator on this event. Those three roles can create a delegation and manage who holds it.
- Your ticket types exist. A delegation hands out the types you already sell, so build them first.
- You have decided the limit for each partner, because that number caps how much they can hand out.

1. ## Start a delegation

   Open your event, select **Delegations** and select **Create Delegation**.

   **Note:** One delegation is one partner, so make a separate one for each act, station or sponsor rather than a shared pool nobody owns.
          ![The Delegations page of a festival, with three partners and the controls to manage or remove each one](https://www.ticketfairy.com/embeds/posters/marketing-delegations--delegations.png)    Delegations.
2. ## Name it after the partner

   Enter the **Delegation Name**.

   **Note:** Name the person or group you are giving it to. That name is what you read down the **Delegations** list later, and it is what the partner sees at the top of their own page.
3. ## Set what they can hand out, and how much

   Select **Add Ticket**, pick a **Ticket Type**, enter a **Quantity** and choose the **Type**.

   - **Guest Ticket**: The partner gives the ticket away out of your stock.
   - **Invitation**: The partner invites a guest to buy the ticket. An invitation row also needs an **Email Template**, and will not save without one.
   **Note:** Add a row for each type the partner can reach. **+ Create new template** in that column opens the Email Templates page in a new tab, so you can save the wording first.
4. ## Say who holds it

   Select **Add User** and enter the **First Name**, **Last Name** and **Email Address** of the person.

   **Note:** Several people can hold one delegation, which suits a management company where two people book. They share the one allocation rather than getting one each.
5. ## Copy the access link

   Select **Manage Access** on the saved delegation, then select **Copy access link** beside the person's name.

   **Note:** The link belongs to the delegation, so everybody you added uses the same one. Saving also emails each of them their invitation once your event is published, so copy the link for the times you want to send it yourself.

## Try these steps on your own event

Create a free account, build your event and follow the steps above in your own dashboard. It takes a few minutes and you do not need to book a sales call.

    Your email address    [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

No setup fees. No required monthly ticketing fee. No credit card required.

## Or have it done for you

Setting up a delegation is dashboard work. Fai, the assistant inside your dashboard, can issue guest tickets directly when you would rather keep the list yourself than hand an allocation over.

### In your dashboard, with Fai

Issue four guest tickets on the artist tier for \<EVENT NAME\> to the support act's manager, and show me the list before you send

### From your own assistant, over MCP

Connect your assistant to [our MCP server](https://www.ticketfairy.com/mcp-server) and ask it:

Keep `--read-only` in your MCP configuration. This task only reads data, so your assistant does not need tools that make changes.

Pick the brand, find the event \<EVENT NAME\> and show its ticket types

## Let Fai do it for you

Fai works inside your Ticket Fairy dashboard. Create your account, open Fai and paste the prompt above.

   [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

No setup fees. No required monthly ticketing fee. No credit card required.

## Change an allocation later

1. ### Raise or lower the limit

   Open the delegation and select the pencil beside the **Quantity**. **Confirm Delegation Update** takes the new limit and **Ok** saves it.

   **Note:** Lowering it below what the partner has already issued does not take those tickets back. It stops them issuing more.
2. ### Add or remove a person

   Select **Manage Access** on the delegation.

   **Note:** Removing a person ends their access straight away. The link belongs to the delegation, so everybody still on the list keeps using it.

Changing a delegation is dashboard work. Fai can tell you how many guest tickets have been issued on the event so far, which is the figure you want before you raise a limit.

### In your dashboard, with Fai

How many guest tickets have been issued for \<EVENT NAME\>, and on which ticket types?

### From your own assistant, over MCP

Keep `--read-only` in your MCP configuration. This task only reads data, so your assistant does not need tools that make changes.

Pick the brand, find the event \<EVENT NAME\> and show its ticket types

## Questions you might have

Does a delegation give the partner access to my dashboard?:  No. They get one link that does one job: issuing from the allocation you gave them. They never see your sales, your buyers or the rest of your event.

What is the difference between a guest ticket and an invitation here?:  A guest ticket is issued free out of your stock. An invitation lets the person buy the ticket themselves, which suits a competition or a member presale where the partner picks who gets the chance rather than who gets in free.

Who can create a delegation?:  You can with an owner, an admin or a curator login on that event. If **Delegations** is not in your event's menu, ask an owner or an admin to set it up for you.

What happens to a partner's tickets if I delete the delegation?:  Guest tickets they already issued stay valid, because they are real orders on your event. Invitations nobody has bought yet stop working, along with the access link, so let the partner finish an open invitation round before you delete the delegation.

Can two partners share one allocation?:  Only by holding the same delegation. Add both people to it and they draw on one limit, which is right for two bookers at the same company and wrong for two separate partners.

## Still have a question?

Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself.

   [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome)

No setup fees. No required monthly ticketing fee. No credit card required.

## Related guides

- [More ways to use Ticket Fairy](https://www.ticketfairy.com/event-ticketing/features)
- [Send free tickets to your guest list](https://www.ticketfairy.com/guides/issue-guest-tickets)
- [Sell tickets by personal invitation](https://www.ticketfairy.com/guides/sell-tickets-by-personal-invitation)
- [Save the emails you send buyers, guests and applicants](https://www.ticketfairy.com/guides/save-the-emails-you-send)
- [Run ticketing for a music festival](https://www.ticketfairy.com/guides/run-a-music-festival)
- [Every Ticket Fairy guide](https://www.ticketfairy.com/guides)

## Do this on your own event

Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call.

  [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

## Sell tickets with Ticket Fairy

Everything in these guides is in your dashboard from the day you sign up.

- Set up your event in minutes
- Free events are free
- Fai, your co-pilot, is built in

 [Create a free account](https://manage.ticketfairy.com/welcome)

No setup fees. No required monthly ticketing fee. No credit card required.

## See it on a call

Book a demo and we will show you how Ticket Fairy handles your kind of event.

 [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/event-ticketing/features)

### Tips for selling more tickets

Practical advice from organisers who sell out, and every new guide as it is published.

We respect your privacy. Unsubscribe anytime.

---

This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)