--- title: "Pay everyone you owe for an event | Ticket Fairy Guides" description: "Keep one list of the artists, suppliers, venues and crew an event has to pay, started for you from your artist and supplier bookings, then pay the people on it together from Vault and see each one move from to pay to paid." canonical: "https://www.ticketfairy.com/guides/pay-everyone-you-owe-for-an-event" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Pay everyone you owe for an event Vault and Capital # Pay everyone you owe for an event After the show, you owe the headliner, the sound company, the venue and the door team, and the list usually lives in a spreadsheet. In Vault, you keep that list on the event itself, with what your bookings already say filled in, and pay everyone on it in one batch, so settling up is one job instead of twenty transfers. Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Takes: 9 minutes [Watch the video: Pay everyone you owe for an event](https://d3lcdr963b5ubl.cloudfront.net/uploads/guides/video/pay-everyone-you-owe-for-an-event/f0af88ba3531380b3277be5749b6f4136ae06009e6010526ca978f04329e42a0/c347c2fddad12b98/guide.mp4) · [English](https://www.ticketfairy.com/resources/captions/guides/guide-pay-everyone-you-owe-for-an-event-c347c2fddad1.vtt) ***Watch how it's done** 3 min 39 s, with captions.* - [Open the event's money](#step-1) - [Find Who you owe for this event](#step-2) - [Add a suggestion from your bookings](#step-3) - [Select Add someone for anyone else](#step-4) - [Enter the name and amount](#step-5) - [Choose the recipient](#step-6) - [Choose what they do](#step-7) - [Select Add](#step-8) - [Select the people to pay now](#step-9) - [Select Pay selected](#step-10) - [Check who is paid](#step-11) ## Before you start - You're an owner on the brand. Ticket Fairy support can see the list, and only owners can change it or pay from it. - Vault is switched on for your brand. You can keep the list without a Vault account, but you need an active one to pay from it. - The people you pay are saved as recipients in Vault. Add a new one on the Recipients page first, as Pay your event suppliers from Vault shows. 1. ## Open the event's money [Play from here](#guide-video) Open **Vault**, select **Events**, then select **View money** on the event's row. ![The Vault Events page with each event's payout and a View money button on every row](https://www.ticketfairy.com/embeds/posters/marketing-vault-event-money--events-list.png) *Brand, Vault, Events.* 2. ## Find Who you owe for this event [Play from here](#guide-video) Scroll to **Who you owe for this event** under the figures. Each row is one person or business with the amount, the saved recipient that receives it and a status such as **To pay**. **Note:** Each row says who last changed it and when, so your team can see who added or paid someone. ![The Vault Who you owe for this event with a booking suggestion, an artist and a supplier to pay and a venue paid another way](https://www.ticketfairy.com/embeds/posters/marketing-vault-event-money--who-you-owe.png) *Vault, one event's money, Who you owe for this event.* 3. ## Add a suggestion from your bookings [Play from here](#guide-video) Optional: Under **Suggested from your bookings**, select **Add** beside an artist fee or supplier quote. **Add someone to pay** opens with its name and amount filled in. **Note:** For an artist on a percentage deal, Vault fills in the guaranteed fee and asks you to confirm the final amount from the contract. Fai can work that amount out for you, as Let Fai prepare your finance work shows. 4. ## Select Add someone for anyone else [Play from here](#guide-video) Select **Add someone** to add a person or business that no booking covers. **Add someone to pay** opens empty. ![The Vault Add someone to pay dialog with a supplier's name, amount, currency, saved recipient, role and note](https://www.ticketfairy.com/embeds/posters/marketing-vault-event-money--add-payee.png) *Who you owe for this event, Add someone to pay.* 5. ## Enter the name and amount [Play from here](#guide-video) Enter who you owe in **Name**, then enter what you owe them in **Amount** and choose the **Currency**. 6. ## Choose the recipient [Play from here](#guide-video) In **Recipient**, choose the saved bank details that receive the money. Leave it on **No recipient yet** to add them to the list now and choose the bank details later. 7. ## Choose what they do [Play from here](#guide-video) In **What they do**, choose **Performer**, **Supplier**, **Venue**, **Staff**, **Partner** or **Other**. **Tip:** Enter an invoice number or anything else your team should know in **Note**. Only your team sees it. 8. ## Select Add [Play from here](#guide-video) Select **Add**. The person appears on the list as **To pay**, and nobody is paid yet. 9. ## Select the people to pay now [Play from here](#guide-video) Select the box at the start of each row you want to pay now. The line under the list counts how many people you selected. **Note:** You can select a row's box when it's **To pay** and has a saved recipient. Edit a row from its menu to add the recipient first. 10. ## Select Pay selected [Play from here](#guide-video) Select **Pay selected**. **Pay several people** opens with one payment for each person you selected, linked to the event. **Note:** From here you check and send the batch, as Pay several people at once shows. When you prepare it, those people change to **Payment on its way**. ![The Vault Pay several people with three payments to an event's artist, sound supplier and venue](https://www.ticketfairy.com/embeds/posters/marketing-vault-payment-batches--builder.png) *Vault, Pay several people, opened from Pay selected.* 11. ## Check who is paid [Play from here](#guide-video) Once the batch is sent, open the event's money again and read each row's status. **Paid** means the payment reached them, and **Payment didn't go through** means it failed. **Note:** To pay a failed payment again, select **Mark as still to pay** on their row. ## Or have it done for you Fai can tell you who an event owes, add people to the list, change them, mark them as paid another way and prepare one batch to pay them. She shows you each change and asks before she makes it, and she never sends money: a person on your team sends the batch in Vault. MCP and the command line have no commands for this list. ### In your dashboard, with Fai ``` For , add the suggestions from our bookings to who we owe, then prepare a batch to pay everyone who has bank details ``` ## Mark someone as paid another way [Play from here](#guide-video) 1. ### Select Mark as paid another way Open the menu at the end of the person's row and select **Mark as paid another way**. 2. ### Confirm they were paid another way Select **Mark as paid another way** again in the confirmation. The row changes to **Paid another way**, and no money moves. **Tip:** Select **Mark as still to pay** from the same menu to put them back on the list to pay. Fai can mark a person as paid another way, or put them back as still to pay, after she shows you the change and you agree. ### In your dashboard, with Fai ``` Mark as paid another way for , we paid them in cash ``` ## Change or remove someone [Play from here](#guide-video) 1. ### Select Edit to change them Open the menu at the end of the row and select **Edit**, change the details, then select **Save changes**. **Note:** If a teammate changed the same row a moment before, the dialog says "Someone else changed this payee. We've loaded the latest version." Check their change, then save yours. 2. ### Select Remove to take them off the list Open the same menu, select **Remove**, then select **Remove** again in the confirmation. **Note:** Removing someone does not cancel a payment already sent. You can change or remove only a row that's still **To pay**. Fai can change the amount, recipient or note on a person still to pay, or remove them, after she shows you the change and you agree. ### In your dashboard, with Fai ``` Change the amount we owe for to ``` ## Questions you might have **Where do the suggestions come from?** From the event's artist bookings, with each fee, deposit or balance, and from supplier bookings you have accepted or completed, with the quoted amount. A suggestion disappears once you add it to the list. **Why can't I select someone on the list?** A row needs a saved recipient and the status **To pay**. Choose the recipient with **Edit**; a row that is paid, being paid or paid another way can't be paid again from here. **Does adding someone pay them?** No. The list only keeps track of who you owe. Money moves only when an owner sends the batch you prepare with **Pay selected**. **What happens to the list if a batch payment fails?** The person changes to **Payment didn't go through**. Check their bank details on the Recipients page, then open the menu on their row and select **Mark as still to pay**. They go back to **To pay**, and you can select them and pay them in a new batch. If the batch is canceled before it is sent, they go back to **To pay**. **Why does Pay selected say my Vault account must be active?** "You can pay people from here once your Vault account is active." appears while the brand has no active Vault account. You can still add people and keep the list; open the account as Open a Vault account to hold your ticket money shows, then pay them. **Can I pay someone in a different currency from the event?** Yes. Choose the currency in **Currency**; the recipient's bank account has to take that currency. The payment comes out of your Vault balance in that currency, or from another balance you choose in **Pay from** when you build the batch. **Who can see and change the list?** Only owners of the brand can change the list or pay from it. Ticket Fairy support can read it to help you. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/event-ticketing/event-banking) - [Pay your event's artists, suppliers and crew at once from Vault](https://www.ticketfairy.com/guides/pay-several-people-at-once) - [See what each event earned in Vault](https://www.ticketfairy.com/guides/see-what-your-event-earned) - [Let Fai prepare the finance work after your events](https://www.ticketfairy.com/guides/let-fai-prepare-your-finance-work) - [Pay your event suppliers from Vault](https://www.ticketfairy.com/guides/pay-suppliers-from-your-vault) - [Make a second person send every payment from your event money](https://www.ticketfairy.com/guides/turn-on-payment-approvals) - [Open a Vault account to hold your ticket money](https://www.ticketfairy.com/guides/open-a-vault-account) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. Ticket Fairy is not a direct lender and does not make credit decisions. Ticket Fairy acts solely as a technology provider, connecting event businesses with third-party lending partners. All funding decisions, terms, and conditions are determined by the respective lending partners. ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/event-ticketing/event-banking) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. 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