--- title: "Pay everyone you owe for an event | Ticket Fairy Guides" description: "Keep one list of the artists, suppliers, venues and crew an event has to pay, started for you from your artist and supplier bookings, then pay the people on it together from Vault and see each one move from to pay to paid." canonical: "https://www.ticketfairy.com/guides/pay-everyone-you-owe-for-an-event" --- # Pay everyone you owe for an event | Ticket Fairy Guides 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Pay everyone you owe for an event Vault and Capital # Pay everyone you owe for an event After the show, a promoter owes the headliner, the sound company, the venue and the door team, and the list usually lives in a spreadsheet. Vault keeps that list on the event itself, fills in what your bookings already say, and pays everyone on it in one batch, so settling up is one job instead of twenty transfers. Keep one list of the artists, suppliers, venues and crew an event has to pay, started for you from your artist and supplier bookings, then pay the people on it together from Vault and see each one move from to pay to paid. For: Settling up with the artists, suppliers and crew behind an event Takes: 9 minutes - [Open the event's money](#step-1) - [Find Who you owe for this event](#step-2) - [Add a suggestion from your bookings](#step-3) - [Select Add someone for anyone else](#step-4) - [Enter the name and amount](#step-5) - [Choose the recipient](#step-6) - [Choose what they do](#step-7) - [Select Add](#step-8) - [Select the people to pay now](#step-9) - [Select Pay selected](#step-10) - [Check who is paid](#step-11) ## Before you start - You're an owner or an admin on the brand. Ticket Fairy support can read the list, and only owners and admins can change it or pay from it. - Vault is switched on for your brand. You can keep the list without a Vault account, and paying from it needs an active one. - The people you pay are saved as recipients in Vault. Add a new one on the Recipients page first, as Pay your event suppliers from Vault shows. 1. ## Open the event's money Open **Vault**, select **Events**, then select **View money** on the event's row. ![Ticket Fairy Vault Events page with each event's payout and a View money button on every row](https://www.ticketfairy.com/embeds/posters/marketing-vault-event-money--events-list.png) Brand, Vault, Events. 2. ## Find Who you owe for this event Scroll to **Who you owe for this event** under the figures. Each row is one person or business with the amount, the saved recipient that receives it and a status such as **To pay**. **Note:** Each row says who last changed it and when, so your team can see who added or paid someone. ![Ticket Fairy Vault Who you owe for this event with a booking suggestion, an artist and a supplier to pay and a venue paid another way](https://www.ticketfairy.com/embeds/posters/marketing-vault-event-money--who-you-owe.png) Vault, one event's money, Who you owe for this event. 3. ## Add a suggestion from your bookings Optional: Under **Suggested from your bookings**, select **Add** beside an artist fee or supplier quote. **Add someone to pay** opens with its name and amount filled in. **Note:** For an artist on a percentage deal we fill in the guaranteed fee and ask you to confirm the final amount from the contract. Fai can work that amount out for you, as Let Fai prepare your finance work shows. 4. ## Select Add someone for anyone else Select **Add someone** to add a person or business that no booking covers. **Add someone to pay** opens empty. ![Ticket Fairy Vault Add someone to pay dialog with a supplier's name, amount, currency, saved recipient, role and note](https://www.ticketfairy.com/embeds/posters/marketing-vault-event-money--add-payee.png) Who you owe for this event, Add someone to pay. 5. ## Enter the name and amount Enter who you owe in **Name**, then enter what you owe them in **Amount** and choose the **Currency**. 6. ## Choose the recipient In **Recipient**, choose the saved bank details that receive the money. Leave it on **No recipient yet** to add them to the list now and choose the bank details later. 7. ## Choose what they do In **What they do**, choose **Performer**, **Supplier**, **Venue**, **Staff**, **Partner** or **Other**. **Tip:** Enter an invoice number or anything else your team should know in **Note**. Only your team sees it. 8. ## Select Add Select **Add**. The person joins the list as **To pay**, and nothing is paid yet. 9. ## Select the people to pay now Select the box at the start of each row you want to pay now. The line under the list counts how many people you selected. **Note:** A box can be selected when the row is **To pay** and has a saved recipient. Edit a row from its menu to add the recipient first. 10. ## Select Pay selected Select **Pay selected**. **Pay several people** opens with one payment for each person you selected, linked to the event. **Note:** From here you check and send the batch, as Pay several people at once shows. Preparing it marks those people **Payment on its way**. ![Ticket Fairy Vault Pay several people with three payments to an event's artist, sound supplier and venue](https://www.ticketfairy.com/embeds/posters/marketing-vault-payment-batches--builder.png) Vault, Pay several people, opened from Pay selected. 11. ## Check who is paid Once the batch is sent, open the event's money again and read each row's status. **Paid** means the payment reached them, and **Payment didn't go through** means it failed and the person is back for you to pay again. ## Try these steps on your own event Create a free account, build your event and follow the steps above in your own dashboard. It takes a few minutes and you do not need to book a sales call. Your email address [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) No setup fees. No required monthly ticketing fee. No credit card required. ## Or have it done for you Fai, the assistant inside your dashboard, can read who an event owes, add people to the list, change them, mark them as paid another way and prepare one batch to pay them. She shows you each change and asks before she makes it, and she never sends money: a person on your team sends the batch in Vault. MCP and the command line have no commands for this list. ### In your dashboard, with Fai For \, add the suggestions from our bookings to who we owe, then prepare a batch to pay everyone who has bank details ## Let Fai do it for you Fai works inside your Ticket Fairy dashboard. Create your account, open Fai and paste the prompt above. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) No setup fees. No required monthly ticketing fee. No credit card required. ## Mark someone as paid another way 1. ### Select Mark as paid another way Open the menu at the end of the person's row and select **Mark as paid another way**. 2. ### Confirm it Select **Mark as paid another way** again in the confirmation. The row changes to **Paid another way**, and no money moves. **Tip:** Select **Mark as still to pay** from the same menu to put them back on the list to pay. Fai can mark a person as paid another way, or put them back as still to pay, after she shows you the change and you agree. ### In your dashboard, with Fai Mark \ as paid another way for \, we paid them in cash ## Change or remove someone 1. ### Select Edit to change them Open the menu at the end of the row and select **Edit**, change the details, then select **Save changes**. **Note:** If a teammate changed the same row a moment before, the dialog says "Someone else changed this payee. We've loaded the latest version." Check their change, then save yours. 2. ### Select Remove to take them off the list Open the same menu, select **Remove**, then select **Remove** again in the confirmation. **Note:** Removing someone does not cancel a payment already sent. Only a row still **To pay** can be changed or removed. Fai can change the amount, recipient or note on a person still to pay, or remove them, after she shows you the change and you agree. ### In your dashboard, with Fai Change the amount we owe \ for \ to \ ## Questions you might have Where do the suggestions come from?: From the event's artist bookings, with each fee, deposit or balance, and from supplier bookings you have accepted or completed, with the quoted amount. A suggestion disappears once you add it to the list. Why can't I select someone on the list?: A row needs a saved recipient and the status **To pay**. Choose the recipient with **Edit**; a row that is paid, being paid or paid another way can't be paid again from here. Does adding someone pay them?: No. The list records who you owe. Money moves only when an owner or admin sends the batch you prepare with **Pay selected**. What happens to the list if a batch payment fails?: The person changes to **Payment didn't go through**. Check their bank details on the Recipients page, then select them and pay them in a new batch. If the batch is cancelled before it is sent, they go back to **To pay**. Why does Pay selected say my Vault account must be active?: "You can pay people from here once your Vault account is active." appears while the brand has no active Vault account. You can still add people and keep the list; open the account as Open a Vault account to hold your ticket money shows, then pay them. Can I pay someone in a different currency from the event?: Yes. Choose the currency in **Currency**; the recipient's bank account has to take that currency. The payment comes out of your Vault balance in that currency, or from another balance you choose in **Pay from** when you build the batch. Who can see and change the list?: You can change it with an owner or admin login on the brand. Ticket Fairy support can read it to help you. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No required monthly ticketing fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/event-ticketing/event-banking) - [Pay your event's artists, suppliers and crew at once from Vault](https://www.ticketfairy.com/guides/pay-several-people-at-once) - [See what your event earned and when you get paid](https://www.ticketfairy.com/guides/see-what-your-event-earned) - [Let Fai prepare the finance work after your events](https://www.ticketfairy.com/guides/let-fai-prepare-your-finance-work) - [Pay your event suppliers from Vault](https://www.ticketfairy.com/guides/pay-suppliers-from-your-vault) - [Make a second person send every payment from your event money](https://www.ticketfairy.com/guides/turn-on-payment-approvals) - [Open a Vault account to hold your ticket money](https://www.ticketfairy.com/guides/open-a-vault-account) - [See how much of your ticket money you can spend from Vault](https://www.ticketfairy.com/guides/read-your-vault-balances) - [Get paid for your events in local currencies with Vault](https://www.ticketfairy.com/guides/receive-money-in-global-accounts) - [Invoice sponsors and partners for your event from Vault](https://www.ticketfairy.com/guides/manage-vault-invoices) - [Pay your venue rent, artist residencies and regular event suppliers automatically from Vault](https://www.ticketfairy.com/guides/set-up-recurring-payments-from-vault) - [Collect table deposits, venue hire and sponsorship for your events with Vault payment links](https://www.ticketfairy.com/guides/get-paid-with-vault-payment-links) - [Let your event team spend with Vault cards](https://www.ticketfairy.com/guides/issue-vault-cards) - [Mark a supplier you pay every event as trusted](https://www.ticketfairy.com/guides/trust-a-payout-recipient) - [Freeze, cancel or change the limits on an event team's Vault card](https://www.ticketfairy.com/guides/freeze-cancel-or-change-a-vault-card) - [Issue Vault cards to your whole event crew at once](https://www.ticketfairy.com/guides/issue-vault-cards-to-your-event-crew) - [Add receipts, notes and events to your team's Vault card payments](https://www.ticketfairy.com/guides/add-receipts-to-vault-card-payments) - [Report a problem with an event supplier's Vault card payment and follow the dispute](https://www.ticketfairy.com/guides/report-a-problem-with-a-vault-card-payment) - [Track what your event team spends on Vault cards](https://www.ticketfairy.com/guides/track-vault-spending) - [Get a Vault statement of your event money for your accountant](https://www.ticketfairy.com/guides/get-a-vault-statement) - [Convert currencies and follow every movement of your event money in Vault](https://www.ticketfairy.com/guides/convert-currencies-and-read-your-vault-activity) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Everything in these guides is in your dashboard from the day you sign up. - Set up your event in minutes - Free events are free - Fai, your co-pilot, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No required monthly ticketing fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/event-ticketing/event-banking) ### Tips for selling more tickets Practical advice from organisers who sell out, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) ยท [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)