--- title: "Build the running order for your event day | Ticket Fairy Guides" description: "Lay out every stage and every set of your event day on one timeline, so you can see every set time and every changeover in one running order." canonical: "https://www.ticketfairy.com/guides/plan-your-event-production" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Build the running order for your event day Running order and show day # Build the running order for your event day Without one running order, a stage can be promised to two acts at the same hour. You can put every stage and every set time of your festival or event day on one timeline, where your whole team can see the changeovers. Takes: 8 minutes - [Open the timeline for the event](#step-1) - [Set up your stages first](#step-2) - [Put the sets on the timeline](#step-3) - [Load-in, doors and curfew](#step-4) - [Read the day for clashes](#step-5) ## Before you start - You know your stages and roughly who plays where. Even with one stage, a timeline is worth building, because it puts every set of the day in one order. - You have the times you cannot move: the venue curfew, the noise limit and the hour the crew can start loading in. 1. ## Open the timeline for the event Open the event and select **Schedule**. **Note:** The timeline has one row per stage and one column per hour, with the day you're looking at above it. A multi-day event has a timeline for each day. ![Event schedule timeline with one row per stage and set times laid out across the hours of the day](https://www.ticketfairy.com/embeds/posters/marketing-event-production--schedule.png) *The running order, one row per stage.* 2. ## Set up your stages first Open **Stages** and add each stage, room or screen you program separately. **Note:** A stage is any place two things cannot happen at once. A second room, an outdoor area and a workshop tent each get their own row. 3. ## Put the sets on the timeline Add each set to its stage at the time it starts, and give it the length it really runs. **Note:** If you book a set for its billed length with no changeover after it, there's no time to clear the stage. Leave the gap you need between acts. ## Load-in, doors and curfew The timeline only shows set times on stages, so load-in, soundchecks, doors, the curfew and load-out aren't on it. Keep those on the task board, where each one can have an owner and a date, and use the timeline to see which act is on which stage, and when. 4. ## Read the day for clashes Look along each stage row for two sets booked over each other. **Note:** The timeline shows the set times on each stage, so you can see when a stage is double booked. Crew and equipment are not on it, so check those against the crew list yourself. ## Or have it done for you Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Fai can add your stages and sets, move a set and read you the day's running order. She shows each change and waits for your yes. ### In your dashboard, with Fai ``` Add a Main Stage to and put on it at 21:00 for 75 minutes, then show me the day ``` ### From your own assistant, over MCP Connect your assistant to [our MCP server](https://www.ticketfairy.com/mcp-server) and ask it: Keep `--read-only` in your MCP configuration. This task only reads data, so your assistant does not need tools that make changes. ``` Pick the brand, find the event and show it ``` ## From your terminal Install the CLI from [our CLI page](https://www.ticketfairy.com/cli), sign in with `ticketfairy auth login`, and choose the brand you are working on with `ticketfairy brand use `. `ticketfairy brand list` and `ticketfairy event list` show the IDs the other commands use. Read the event the timeline belongs to. ### Show the event and its dates ``` ticketfairy event get ``` ## Keep the day current as it changes 1. ### Move a set rather than rewriting the day Change the set that moved and leave the rest alone. **Note:** Everyone who opens the timeline sees the change, so nobody works from an old copy of a document. Fai can move a set to a new time or stage and tell you what it now clashes with. She shows the change and waits for your yes. ### In your dashboard, with Fai ``` Move on to 22:15 on the same stage and show me what that changes ``` ### From your own assistant, over MCP Keep `--read-only` in your MCP configuration. This task only reads data, so your assistant does not need tools that make changes. ``` Pick the brand, find the event and show it ``` ### From your terminal Read the event back. #### Show the event and its dates ``` ticketfairy event get ``` ## Questions you might have **How many stages can I add to one day?** As many as you program. Each one is a row, and the timeline scrolls rather than squeezing them together. **Can a set run past midnight?** Yes. A set that crosses midnight stays on the day it started, which is how the people working it think about it. **Does the timeline tell buyers anything?** No. It is your production plan. Buyers see your event page and their ticket, which you set up separately. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) - [Track every artist booking for your event](https://www.ticketfairy.com/guides/book-and-brief-your-artists) - [Keep the jobs behind your event moving](https://www.ticketfairy.com/guides/keep-your-event-tasks-on-track) - [Set up ticketing for a multi-day festival](https://www.ticketfairy.com/guides/sell-a-multi-day-festival) - [Let ticket holders pick the conference sessions they attend](https://www.ticketfairy.com/guides/let-ticket-holders-pick-the-sessions-they-attend) - [Plan your run of show and who calls it](https://www.ticketfairy.com/guides/plan-your-run-of-show-and-who-calls-it) - [Check your running order for clashes before show day](https://www.ticketfairy.com/guides/check-your-running-order-for-clashes-before-show-day) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. 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