--- title: "Publish your event line-up and set times | Ticket Fairy Guides" description: "Choose which acts appear on your public line-up with a photo, bio and links, and let Fai draft the bios. Announce acts in waves, review every change before it goes public, and put the timetable on your event page, your website and any other site, where fans star sets for their own schedule." canonical: "https://www.ticketfairy.com/guides/publish-your-line-up-and-set-times" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Publish your event line-up and set times Running order and show day # Publish your event line-up and set times You announce a line-up in waves and change set times right up to the weekend, and every change has to reach the event page, the website and the app at once. When you publish from the same acts and set times your team advances, every public page stays in step, and nothing goes out before you have seen it. Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Takes: 9 minutes - [Open Public line-up](#step-1) - [Switch on the acts you want to show](#step-2) - [Add each act's photo, bio and links](#step-3) - [Announce acts at a set time](#step-4) - [Review and publish](#step-5) - [Tell ticket holders about moved set times](#step-6) - [Put the timetable on your website](#step-7) - [My schedule for fans](#step-8) - [Check your event page](#step-9) ## Before you start - You need an owner, admin or producer role on the event to change and publish the line-up. - Your acts are on the event's Artists list, with set times where you have them. 1. ## Open Public line-up Open the event, select **Operations**, then select **Public line-up** in the list of sections. Every act on the event is listed with its set times and whether it is shown. **Note:** Nothing here is public until you publish it, so you can prepare the line-up at your own pace. If Public line-up is not in the list, select **More sections**. ![The Line-up section listing acts with their set times, which are shown on the public line-up and a change waiting to go public](https://www.ticketfairy.com/embeds/posters/marketing-event-lineup--lineup.png) *Management, Line-up.* 2. ## Switch on the acts you want to show Turn on the switch beside each act you want on the public line-up. **Note:** An act you hide stays public until your next publish, and you can choose to take it off at once. 3. ## Add each act's photo, bio and links Select **Edit** on an act, then enter the **Name on the line-up**, a **Photo link**, the **Bio**, their **Links** and **Genres**, and select **Save**. **Note:** Fai can draft the bio from the act's website and music links when you select **Let Fai draft the bio**. The draft appears under **Fai's draft bio**, and it is never public until you select **Use this bio**. ![Public profile for one act with the name on the line-up, a photo link, the bio, Fai's draft bio waiting to be used, links and genres](https://www.ticketfairy.com/embeds/posters/marketing-event-lineup--profile.png) *One act's public profile.* 4. ## Announce acts at a set time Optional: Tick the acts for the next wave, select **Announce at…**, choose the date and time, then select **Schedule**. **Note:** Those acts go public with your next publish but stay hidden until that time, so a wave appears on your pages on the minute you chose. ![Dialog announcing three acts at a chosen date and time in the event's time zone](https://www.ticketfairy.com/embeds/posters/marketing-event-lineup--announce.png) *Announce acts at a set time.* 5. ## Review and publish Select **Review and publish**, read what will change, then select **Publish**. You see **Your line-up is public**. **Note:** The review lists acts added or taken off, profiles updated and set times that move, and warns about any act going public without a bio, photo or set time. If a teammate changed something while you read it, nothing is published and you see the latest review. ![The Review and publish your line-up dialog listing a set time that moves, a profile update and an act going public without a photo](https://www.ticketfairy.com/embeds/posters/marketing-event-lineup--review.png) *Review and publish.* 6. ## Tell ticket holders about moved set times Optional: If set times moved, select **Tell ticket holders** after publishing. The ticket holder email opens with a draft listing the changes for you to check and send. 7. ## Put the timetable on your website Under **Put it on your website**, select **Copy code** beside the **Set-times timetable** or the **Line-up**, and paste it into any page of your site. **Note:** Your event page shows the published line-up by itself. On a site you build with Ticket Fairy, add a Line-up or Schedule section and choose **Use your Event Operating System line-up**. ## My schedule for fans On the timetable, fans filter by day and stage, star the sets they want to see and add them to their own calendar. Their stars stay on their phone, and the timetable updates each time you publish. 8. ## Check your event page Open your public event page. The line-up and set times you published are on it, and acts scheduled for a later announcement are not there yet. ## Or have it done for you Fai reads your public line-up, updates an act's public profile, drafts a bio from their links for you to accept, and publishes the line-up after you have seen what will change. ### In your dashboard, with Fai ``` Draft bios for the acts on that have none, then show me what publishing the line-up would change ``` ### From your own assistant, over MCP Connect your assistant to [our MCP server](https://www.ticketfairy.com/mcp-server) and ask it: The copied MCP configuration includes `--read-only`. Remove `--read-only` only when you want your assistant to make changes. Your assistant makes routine changes when you ask, and checks with you before a destructive action if your client supports that. If your client cannot ask, make the change in your dashboard. ``` Find my event , show me what publishing its line-up would change, and ask me before you publish it ``` ## From your terminal Install the CLI from [our CLI page](https://www.ticketfairy.com/cli), sign in with `ticketfairy auth login`, and choose the brand you are working on with `ticketfairy brand use `. `ticketfairy brand list` and `ticketfairy event list` show the IDs the other commands use. Use the CLI to read the line-up, see what publishing would change and publish it or take it down. For profiles, bios and announce times, use the dashboard or Fai. You need an owner, admin or producer role on the event. ### Show what publishing would change: acts and set times added, moved or taken off. ``` ticketfairy event-os lineup show --review ``` ### Publish the line-up. This changes the public pages and asks you first unless you add --force. ``` ticketfairy event-os lineup publish ``` ## Take the line-up down 1. ### Take it down Select **Take the line-up down**, then **Take it down**. **Note:** Your event page, website line-up and embeds stop showing it. We keep your acts and history, and when you publish again, the line-up is back. Fai takes the public line-up down after you confirm. ### In your dashboard, with Fai ``` Take the public line-up for down ``` ### From your own assistant, over MCP The copied MCP configuration includes `--read-only`. Remove `--read-only` only when you want your assistant to make changes. Your assistant makes routine changes when you ask, and checks with you before a destructive action if your client supports that. If your client cannot ask, make the change in your dashboard. ``` Find my event and ask me before you take its public line-up down ``` ### From your terminal The CLI takes the line-up down with the publish command. #### Take the public line-up down. This asks you first unless you add --force. ``` ticketfairy event-os lineup publish --withdraw ``` ## Questions you might have **I changed a set time. Is it public?** Not until you publish again. The Line-up section says how many changes are waiting, and Fai reminds you on the event's Today page when set times changed after your last publish. **Do private sessions show on the public timetable?** No. Only sets with public acts, and sessions open to the public that are not canceled or postponed, go on the line-up. Fees, contacts and notes are never public. **What if two of us publish at the same time?** We stop the second publish and show the latest review, so nobody publishes changes they have not seen. **Where can I see what was published and when?** Select **Show publish history** to see each publish and take-down, who made it and how many changes it had. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) - [Track every artist booking for your event](https://www.ticketfairy.com/guides/book-and-brief-your-artists) - [Advance your performers before the show](https://www.ticketfairy.com/guides/advance-your-performers-before-the-show) - [Plan your run of show and who calls it](https://www.ticketfairy.com/guides/plan-your-run-of-show-and-who-calls-it) - [Build the running order for your event day](https://www.ticketfairy.com/guides/plan-your-event-production) - [Check your running order for clashes before show day](https://www.ticketfairy.com/guides/check-your-running-order-for-clashes-before-show-day) - [Share day sheets with your event's on-site teams](https://www.ticketfairy.com/guides/share-day-sheets-with-your-on-site-teams) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. 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