--- title: "Publish your event line-up and set times | Ticket Fairy Guides" description: "Choose which acts appear on your public line-up with a photo, bio and links, let Fai draft the bios, announce acts in waves, review every change before it goes public, and put the timetable on your event page, your website and any other site, where fans star sets for their own schedule." canonical: "https://www.ticketfairy.com/guides/publish-your-line-up-and-set-times" --- # Publish your event line-up and set times | Ticket Fairy Guides 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Publish your event line-up and set times Running the production # Publish your event line-up and set times Festival and club promoters announce a line-up in waves and change set times right up to the weekend, and every change has to reach the event page, the website and the app at once. Publishing from the same acts and set times your team advances keeps every public page in step, and nothing goes out before you have seen it. Choose which acts appear on your public line-up with a photo, bio and links, let Fai draft the bios, announce acts in waves, review every change before it goes public, and put the timetable on your event page, your website and any other site, where fans star sets for their own schedule. For: Announcing your line-up and keeping set times current everywhere fans look Takes: 9 minutes - [Open Line-up](#step-1) - [Switch on the acts you want to show](#step-2) - [Add each act's photo, bio and links](#step-3) - [Announce acts at a set time](#step-4) - [Review and publish](#step-5) - [Tell ticket holders about moved set times](#step-6) - [Put the timetable on your website](#step-7) - [My schedule for fans](#step-8) - [Check your event page](#step-9) ## Before you start - You need an owner, admin or producer role on the event to change and publish the line-up. - Your acts are on the event's Artists list, with set times where you have them. 1. ## Open Line-up Open the event, select **Management**, then select **Line-up** in the list of sections. Every act on the event is listed with its set times and whether it is shown. **Note:** Nothing here is public until you publish it, so you can prepare the line-up at your own pace. If Line-up is not in the list, select **More sections**. ![Ticket Fairy Line-up section listing acts with their set times, which are shown on the public line-up and a change waiting to go public](https://www.ticketfairy.com/embeds/posters/marketing-event-lineup--lineup.png) Management, Line-up. 2. ## Switch on the acts you want to show Turn on the switch beside each act you want on the public line-up. **Note:** An act you hide stays public until your next publish, and you can choose to take it off at once. 3. ## Add each act's photo, bio and links Select **Edit** on an act, then enter the **Name on the line-up**, a **Photo link**, the **Bio**, their **Links** and **Genres**, and select **Save**. **Note:** Fai can draft the bio from the act's website and music links when you select **Let Fai draft the bio**. The draft appears under **Fai's draft bio**, and it is never public until you select **Use this bio**. ![Ticket Fairy public profile for one act with the name on the line-up, a photo link, the bio, Fai's draft bio waiting to be used, links and genres](https://www.ticketfairy.com/embeds/posters/marketing-event-lineup--profile.png) One act's public profile. 4. ## Announce acts at a set time Optional: Tick the acts for the next wave, select **Announce at…**, choose the date and time, then select **Schedule**. **Note:** Those acts go public with your next publish but stay hidden until that time, so a wave appears on your pages on the minute you chose. ![Ticket Fairy dialog announcing three acts at a chosen date and time in the event's time zone](https://www.ticketfairy.com/embeds/posters/marketing-event-lineup--announce.png) Announce acts at a set time. 5. ## Review and publish Select **Review and publish**, read what will change, then select **Publish**. You see **Your line-up is public**. **Note:** The review lists acts added or taken off, profiles updated and set times that move, and warns about any act going public without a bio, photo or set time. If a teammate changed something while you read it, nothing is published and you see the latest review. ![Ticket Fairy Review and publish your line-up dialog listing a set time that moves, a profile update and an act going public without a photo](https://www.ticketfairy.com/embeds/posters/marketing-event-lineup--review.png) Review and publish. 6. ## Tell ticket holders about moved set times Optional: If set times moved, select **Tell ticket holders** after publishing. The ticket holder email opens with a draft listing the changes for you to check and send. 7. ## Put the timetable on your website Under **Put it on your website**, select **Copy code** beside the **Set-times timetable** or the **Line-up**, and paste it into any page of your site. **Note:** Your event page shows the published line-up by itself. On a site you build with Ticket Fairy, add a Line-up or Schedule section and choose **Use your Event OS line-up**. ## My schedule for fans On the timetable, fans filter by day and stage, star the sets they want to see and add them to their own calendar. Their stars are kept on their phone, and the timetable updates each time you publish. 8. ## Check your event page Open your public event page. The line-up and set times you published are on it, and acts scheduled for a later announcement are not there yet. ## Try these steps on your own event Create a free account, build your event and follow the steps above in your own dashboard. It takes a few minutes and you do not need to book a sales call. Your email address [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) No setup fees. No required monthly ticketing fee. No credit card required. ## Or have it done for you Fai reads your public line-up, updates an act's public profile, drafts a bio from their links for you to accept, and publishes the line-up after you have seen what will change. ### In your dashboard, with Fai Draft bios for the acts on \ that have none, then show me what publishing the line-up would change ### From your own assistant, over MCP Connect your assistant to [our MCP server](https://www.ticketfairy.com/mcp-server) and ask it: The copied MCP configuration includes `--read-only`. Remove `--read-only` only when you want your assistant to make changes. Routine changes run when requested; destructive actions ask you in a compatible client. If your client cannot ask, make the change in your dashboard. Find my event \, show me what publishing its line-up would change, and ask me before you publish it ## From your terminal Install the CLI from [our CLI page](https://www.ticketfairy.com/cli), sign in with `ticketfairy auth login`, and choose the brand you are working on with `ticketfairy brand use `. `ticketfairy brand list` and `ticketfairy event list` show the IDs the other commands use. Use the CLI to read the line-up, see what publishing would change and publish it or take it down. Profiles, bios and announce times are in the dashboard or through Fai. You need an owner, admin or producer login on the event. ### Show what publishing would change: acts and set times added, moved or taken off. ticketfairy event-os lineup show \ --review ### Publish the line-up. This changes the public pages and asks you first unless you add --force. ticketfairy event-os lineup publish \ ## Let Fai do it for you Fai works inside your Ticket Fairy dashboard. Create your account, open Fai and paste the prompt above. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) No setup fees. No required monthly ticketing fee. No credit card required. ## Take the line-up down 1. ### Take it down Select **Take the line-up down**, then **Take it down**. **Note:** Your event page, website line-up and embeds stop showing it. Your acts and history are kept, and publishing again puts it back. Fai takes the public line-up down after you confirm. ### In your dashboard, with Fai Take the public line-up for \ down ### From your own assistant, over MCP The copied MCP configuration includes `--read-only`. Remove `--read-only` only when you want your assistant to make changes. Routine changes run when requested; destructive actions ask you in a compatible client. If your client cannot ask, make the change in your dashboard. Find my event \ and ask me before you take its public line-up down ### From your terminal The CLI takes the line-up down with the publish command. #### Take the public line-up down. This asks you first unless you add --force. ticketfairy event-os lineup publish \ --withdraw ## Questions you might have I changed a set time. Is it public?: Not until you publish again. The Line-up section says how many changes are waiting, and Fai reminds you on the event's Today page when set times changed after your last publish. Do private sessions show on the public timetable?: No. Only sets with public acts, and sessions open to the public that are not cancelled or postponed, go on the line-up. Fees, contacts and notes are never public. What if two of us publish at the same time?: The second publish stops and shows the latest review, so nobody publishes changes they have not seen. Where can I see what was published and when?: Select **Show publish history** to see each publish and take-down, who made it and how many changes it had. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No required monthly ticketing fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) - [Track every artist booking for your event](https://www.ticketfairy.com/guides/book-and-brief-your-artists) - [Advance your performers before the show](https://www.ticketfairy.com/guides/advance-your-performers-before-the-show) - [Plan your run of show and who calls it](https://www.ticketfairy.com/guides/plan-your-run-of-show-and-who-calls-it) - [Run your event from its Today page](https://www.ticketfairy.com/guides/run-your-event-from-its-today-page) - [Find any performer, stage or day on your event](https://www.ticketfairy.com/guides/find-any-performer-stage-or-day-on-your-event) - [Build the running order for your event day](https://www.ticketfairy.com/guides/plan-your-event-production) - [Keep the jobs behind your event moving](https://www.ticketfairy.com/guides/keep-your-event-tasks-on-track) - [Balance your event team's workload](https://www.ticketfairy.com/guides/balance-your-event-teams-workload) - [Read your event's email in one inbox](https://www.ticketfairy.com/guides/read-your-event-email-in-one-inbox) - [Take notes on your event calls with Fai](https://www.ticketfairy.com/guides/take-notes-on-your-event-calls-with-fai) - [Choose what Fai does on your event](https://www.ticketfairy.com/guides/choose-what-fai-does-on-your-event) - [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/guides/keep-rider-lists-and-notes-for-your-artists) - [Keep track of where your event's artists and crew are staying](https://www.ticketfairy.com/guides/book-travel-and-accommodation-for-your-artists) - [Share your event's rooming lists with hotels and pickups with drivers](https://www.ticketfairy.com/guides/share-rooming-lists-with-hotels-and-pickups-with-drivers) - [Share day sheets with your event's on-site teams](https://www.ticketfairy.com/guides/share-day-sheets-with-your-on-site-teams) - [Call your show live on show day](https://www.ticketfairy.com/guides/call-your-show-live-on-show-day) - [Book dressing rooms and plan build and break days for your event](https://www.ticketfairy.com/guides/book-dressing-rooms-and-plan-build-and-break-days) - [Hold dates for shows at your venue](https://www.ticketfairy.com/guides/hold-dates-for-shows-at-your-venue) - [Make an offer to an artist's agent for your show](https://www.ticketfairy.com/guides/make-an-offer-to-an-artists-agent) - [Settle a show with an artist after your event](https://www.ticketfairy.com/guides/settle-a-show-with-an-artist) - [Send your event contracts and get them signed online](https://www.ticketfairy.com/guides/send-contracts-and-get-them-signed-online) - [Raise purchase orders and track what your event owes](https://www.ticketfairy.com/guides/raise-purchase-orders-and-track-what-your-event-owes) - [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/guides/take-trader-applications-for-your-event) - [Get your traders ready for show day](https://www.ticketfairy.com/guides/get-your-traders-ready-for-show-day) - [Draw your event site map and share it](https://www.ticketfairy.com/guides/draw-your-event-site-map-and-share-it) - [Build your event rota and check staff in](https://www.ticketfairy.com/guides/build-your-event-rota-and-check-staff-in) - [Issue accreditation passes for your event](https://www.ticketfairy.com/guides/issue-accreditation-passes-for-your-event) - [Recruit volunteers for your event](https://www.ticketfairy.com/guides/recruit-volunteers-for-your-event) - [Give your event volunteers their own page and track their hours](https://www.ticketfairy.com/guides/give-volunteers-their-own-page-and-track-hours) - [Report and handle incidents at your event](https://www.ticketfairy.com/guides/report-and-handle-incidents-at-your-event) - [Hand out radios and kit to your event crew](https://www.ticketfairy.com/guides/hand-out-radios-and-kit-to-your-event-crew) - [Handle lost property at your event](https://www.ticketfairy.com/guides/handle-lost-property-at-your-event) - [Keep a risk register for your event](https://www.ticketfairy.com/guides/keep-a-risk-register-for-your-event) - [Message the crew, volunteers and traders working on your event](https://www.ticketfairy.com/guides/message-the-people-working-on-your-event) - [Send your event lists to your team on a schedule](https://www.ticketfairy.com/guides/send-your-event-lists-to-your-team-on-a-schedule) - [Add everyone who sends your event form to your volunteers, traders or crew](https://www.ticketfairy.com/guides/add-form-applicants-to-your-event-teams) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Everything in these guides is in your dashboard from the day you sign up. - Set up your event in minutes - Free events are free - Fai, your co-pilot, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No required monthly ticketing fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) ### Tips for selling more tickets Practical advice from organisers who sell out, and every new guide as it is published. We respect your privacy. 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