--- title: "Run ticketing for a club night | Ticket Fairy Guides" description: "Set up ticket releases, guest lists and VIP tables, track promoter sales, and prepare the venue team for the door." canonical: "https://www.ticketfairy.com/guides/run-a-club-night" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Run ticketing for a club night Playbooks by event type # Run ticketing for a club night Before the doors open on a club night, the ticket releases, the guest list and the VIP tables all have to be ready. Promoters working with a host venue start from the club template, which comes with releases and tables to change, and give each promoter their own link so their sales are credited to them. While the night is on you watch the door and the sales from the same event. Set up ticket releases, guest lists and VIP tables, track promoter sales, and prepare the venue team for the door. For: Promoters running a club night with a host venue Takes: 18 minutes - [Start with the Club show template](#step-1) - [Answer the template questions](#step-2) - [Set your ticket releases and allocations](#step-3) - [Check the VIP booth details](#step-4) - [Issue guest-list tickets](#step-5) - [Invite each promoter to this event](#step-6) - [Give each promoter their own link](#step-7) - [Track every post and partner separately](#step-8) - [Set the door and last-entry times](#step-9) - [Follow check-ins while the doors are open](#step-10) ## Before you start - You're an owner or an admin on the event. A curator can issue guest tickets, but cannot change your tickets, tables or publish settings. - You have agreed the venue capacity, access times, last entry, scanner handoff and door responsibilities with the host venue. - You know the ticket prices, allocations and how many guests each VIP booth admits. 1. ## Start with the Club show template Create an event and choose **Club show**. **Note:** The template starts you with early bird, advance and on the door ticket types, plus an 18-and-over age limit, ID checks, door times and last entry. Set the reward targets under **Tickets**, **Settings**, **Rewards System** before your first sale, and review every other event setting before you publish. ![Ticket Fairy Club show template with guest list and VIP booth options available](https://www.ticketfairy.com/embeds/posters/marketing-event-templates--club-show.png) Create event, Club show template. 2. ## Answer the template questions Enter your standard advance price and room capacity, turn on **Add a guest list ticket** and **Add a VIP booth**, then select **Use this template**. 3. ## Set your ticket releases and allocations Open **Tickets**, then set the price, allocation and sale window for early bird, advance and on the door tickets. A later release can stay hidden until its date, or until the release before it sells out. **Tip:** Use a separate ticket type when the price or sale window changes. Use a ticket category when several releases all give the same admission, such as General Admission. ![Ticket Fairy Early bird ticket with its price, allocation and sale window](https://www.ticketfairy.com/embeds/posters/marketing-table-tickets--ticket-release.png) Event, Tickets, Early bird. 4. ## Check the VIP booth details On **Tickets**, open the VIP booth under **Tables**. Set the booth price, allocation, minimum and maximum number of guests, the price for each additional guest and the deposit buyers pay at checkout. **Note:** A table is one booking for a group between the minimum and maximum. The deposit is the share paid online, and the balance is collected at the venue. ![Ticket Fairy VIP booth form with the price, allocation, guest limits and deposit](https://www.ticketfairy.com/embeds/posters/marketing-table-tickets--vip-booth.png) Event, Tickets, Tables, VIP booth. 5. ## Issue guest-list tickets Open **Guest Tickets**, select **Send Guest Tickets**, choose Guest list, VIP or a VIP booth, then enter the recipient's email address and the name for each guest. A note helps your door team recognize the booking. **Note:** Guest tickets come out of the chosen ticket type's stock, which the form shows before you send. You can issue beyond it when the guest list needs an exception. ![Ticket Fairy Send Guest Tickets form for issuing a guest-list ticket or VIP booth](https://www.ticketfairy.com/embeds/posters/marketing-guest-tickets--send-guest-tickets.png) Event, Guest Tickets, Send Guest Tickets. 6. ## Invite each promoter to this event Open **Event Team**, select **Invite Team Member**, enter each promoter's email address, choose the promoter role, then send the invitation. **Note:** Event-team access is limited to this club night. Use the brand team when a promoter works across the venue's program. ![Ticket Fairy event team invitation with the promoter role selected](https://www.ticketfairy.com/embeds/posters/marketing-promoter-links--invite-event-promoter.png) Event, Event Team, Invite Team Member. 7. ## Give each promoter their own link When you publish, tick **Send Promoter Links** so each promoter receives their own link. Sales through that link appear under **Sales by Promoter**. **Note:** If you schedule the event to publish later, send promoter links separately. The scheduled publish does not send them. ![Ticket Fairy Promoters section with Send Promoter Links selected](https://www.ticketfairy.com/embeds/posters/marketing-event-publish--promoter-links.png) Event, Publish, Send Promoter Links. 8. ## Track every post and partner separately Under **Marketing**, open **Tracking Links** and create a separate link for your Instagram bio, each campaign, each partner and any printed flyer. The table shows the clicks, orders and ticket revenue each placement brought in. **Note:** A tracking link measures a placement and does not include a reward. A promoter link belongs to a team member and counts their sales. ![Ticket Fairy Create Tracking Link dialog above the event tracking table](https://www.ticketfairy.com/embeds/posters/marketing-tracking-links--create-tracking-link.png) Event, Marketing, Tracking Links. 9. ## Set the door and last-entry times Open each ticket type that needs its own entry window, turn on **This ticket type has different door times**, then enter the **Doors Open Time** and **Last Entry Time**. With the setting off, the event's main check-in window applies. **Tip:** Use this for a guest-list cutoff, an early VIP entry or a last-entry rule that differs from the rest of the event. ![Ticket Fairy ticket type options with different door times turned on and a doors open and last entry time](https://www.ticketfairy.com/embeds/posters/marketing-ticket-page-form--door-times.png) Event, Tickets, Edit Ticket Type, ticket type options. 10. ## Follow check-ins while the doors are open Open **Check-In** and view **Hourly** while your door team scans tickets. The report shows arrivals by hour and the running Checked In total, so you can see when the queue is building or easing. **Tip:** Use **Individual Tickets** when you need to find one guest or review a scan. Door staff scan with the Entry Fairy app on most iOS or Android phones and tablets. ![Ticket Fairy hourly check-in report during a club night](https://www.ticketfairy.com/embeds/posters/marketing-check-in--hourly-report.png) Event, Check-In, Hourly. ## Try these steps on your own event Create a free account, build your event and follow the steps above in your own dashboard. It takes a few minutes and you do not need to book a sales call. Your email address [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) No setup fees. No required monthly ticketing fee. No credit card required. ## Or have it done for you Fai can start from the Club show template, create or change ticket types and VIP booths, invite promoters, issue guest tickets, send promoter links and publish the event after you approve each change. Follow check-ins and create named tracking links in the dashboard. ### In your dashboard, with Fai Set up my next club night from the Club show template with early bird, advance and on the door tickets, a guest list ticket and VIP booths; ask me for the date, capacity, prices, allocations, booth guest limits and deposit before changing anything; keep the event in draft and show me the finished setup before I publish it ## From your terminal Install the CLI from [our CLI page](https://www.ticketfairy.com/cli), sign in with `ticketfairy auth login`, and choose the brand you are working on with `ticketfairy brand use `. `ticketfairy brand list` and `ticketfairy event list` show the IDs the other commands use. Use the CLI to create ticket releases, publish the event and check sales or entry figures without opening the dashboard. ### Create an early bird ticket release. ticketfairy ticket create \ --name "Early Bird" --price 18 --max-inventory 150 ### Publish the event and send each promoter their link. ticketfairy event publish \ --send-promoter-links ### Check entry figures while doors are open. ticketfairy checkin status \ --output json ## Let Fai do it for you Fai works inside your Ticket Fairy dashboard. Create your account, open Fai and paste the prompt above. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) No setup fees. No required monthly ticketing fee. No credit card required. ## Questions you might have Can I use the same setup for a weekly club night?: Yes. Open your finished event and choose **Duplicate event**. Include the ticket types and any other parts you want to reuse, then enter the new event name, dates and URL. Check the allocations, sale dates, door times and last entry before you publish the new date. To let buyers browse the run together, create an event series, choose its public URL, turn on the public series page and add each date. Can I sell bottle-service tables as well as entry tickets?: Yes. Create a table type for each booth or package. Set its party limits, base price, price for additional guests and deposit, while general admission and VIP remain ticket types. Can a VIP booth go on the guest list?: Yes. Choose the VIP booth on the Guest Tickets form and enter the host and guest names. The booking uses one table from that booth's allocation. What is the difference between a guest ticket and a promoter link?: A guest ticket gives a named guest entry without paying. A promoter link belongs to a member of your event team and counts the sales they bring in. How do I set a guest-list cutoff time?: Give the Guest list ticket type its own check-in start and end. The scanner marks it as not valid outside that window, while other ticket types keep their own entry times. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No required monthly ticketing fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/solutions/nightclubs-and-club-nights) - [Sell VIP tables and bottle service through your promoters](https://www.ticketfairy.com/guides/sell-vip-tables-and-bottle-service) - [Group your tickets into categories](https://www.ticketfairy.com/guides/group-your-tickets-into-categories) - [Track which promotion sells your tickets](https://www.ticketfairy.com/guides/track-which-promotion-sold-your-tickets) - [Reward buyers who bring friends to your event](https://www.ticketfairy.com/guides/reward-buyers-for-referrals) - [Run ticketing for a comedy or performing arts show](https://www.ticketfairy.com/guides/run-a-comedy-or-performing-arts-show) - [Run ticketing for a venue and the promoters who hire it](https://www.ticketfairy.com/guides/run-a-venue) - [Run ticketing for a music festival](https://www.ticketfairy.com/guides/run-a-music-festival) - [Run ticketing for a concert](https://www.ticketfairy.com/guides/run-a-concert) - [Run ticketing for a food or drink festival](https://www.ticketfairy.com/guides/run-a-food-or-drink-festival) - [Run ticketing for an attraction](https://www.ticketfairy.com/guides/run-an-attraction) - [Run ticketing for a fan convention](https://www.ticketfairy.com/guides/run-a-fan-convention) - [Run ticketing for an esports tournament](https://www.ticketfairy.com/guides/run-an-esports-tournament) - [Run ticketing for a county, state or renaissance fair](https://www.ticketfairy.com/guides/run-a-fair) - [Run ticketing for a nightclub](https://www.ticketfairy.com/guides/run-a-nightclub) - [Run ticketing for events at your bar or small venue](https://www.ticketfairy.com/guides/run-a-bar-or-small-venue) - [Run ticketing as an agency or promoter group](https://www.ticketfairy.com/guides/sell-as-an-agency-or-promoter-group) - [Run a conference on Ticket Fairy](https://www.ticketfairy.com/guides/run-a-conference) - [Run ticketing for a charity gala](https://www.ticketfairy.com/guides/run-a-charity-gala) - [Sell exhibitor stands for a trade show or exhibition](https://www.ticketfairy.com/guides/sell-exhibitor-stands-for-a-trade-show) - [Run ticketing for a university or campus event](https://www.ticketfairy.com/guides/run-a-university-or-campus-event) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Everything in these guides is in your dashboard from the day you sign up. - Set up your event in minutes - Free events are free - Fai, your co-pilot, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No required monthly ticketing fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/solutions/nightclubs-and-club-nights) ### Tips for selling more tickets Practical advice from working organizers, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) ยท [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)