Run ticketing for a county, state or renaissance fair

Build the fair from the Exhibition template

Select Create Event, choose Exhibition and turn on Add a family ticket, which gives you Adult, Concession and Family admission with no ID or date of birth asked. Season pass on top adds a pass for visitors who come back on several days.

Note: Rename Concession to the rate you offer, such as Child or Senior, and remove the Audio guide add-on. A fair you ran last year is quicker to duplicate than to rebuild.

Create an event

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Let the season pass in once a day

On the Season pass, turn on Tickets can be scanned multiple times per event, choose Day and enter 1 in Max Scans. The pass then admits its holder once in each 24 hours, on every day the fair is open.

Note: A day ticket keeps the standard rule of one entry per event. Enter a higher number when visitors may leave the grounds and come back on the same day.

Set ticket entry and repeat-scan rules

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Sell ride wristbands, parking and grandstand seats with admission

Under Add-Ons, select Create Add-On for each extra, such as an unlimited ride wristband, a parking pass or a grandstand show seat, with its own price and stock. Visitors add them in the same checkout as their admission.

Note: Set a grandstand seat's stock to the seats you have, so it closes to buyers when the show is full.

Sell parking, camping and merchandise with your tickets

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Spread arrivals with timed entry

Optional: If you cap how many visitors arrive in each part of the day, give the admission ticket type time slots and set Max sales per slot to that number. Visitors then pick a date and an arrival time, and a full slot closes while the others stay on sale.

Note: Time slots are turned on for an event by Ticket Fairy, so ask us before you plan around them.

Sell timed-entry tickets for an attraction, exhibition or food event

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Take exhibitor and vendor applications

Open Forms on the event and select Create Form for exhibitors and a second one for vendors. Every application arrives in one list with the same questions answered, ready for you to accept or decline.

Note: Once you accept an applicant, their row offers you a guest ticket or an invitation to buy for them.

Take act and trader applications for your event

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Give exhibitors, vendors and crew a pass for every day

Open Multi-Entry Passes on your brand, create a pass type for exhibitors, vendors and crew, then add the people under Upload Recipients and send the passes. One pass carries its holder through every day of the fair and does not take a ticket out of your allocation.

Note: The maximum number of uses covers the whole fair rather than one day, so set it high enough for every trip in and out. We turn passes on for a brand, so ask us if the page is not in your menu.

Issue reusable event passes to crew and artists

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Create a hidden Exhibitor ticket type

On the event's Tickets page, create a free ticket type named Exhibitor, then turn on Hidden and choose Always hidden. Exhibitor tickets then never appear on your public event page, so visitors cannot take one.

Note: Give it a daily scan rule, one entry per day, so one ticket works on every day of the fair.

Set up ticket types

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Let a club or school hand out its own exhibitor tickets

Open Delegations on the event and select Create Delegation for each club, school or association that shows at the fair, adding the Exhibitor ticket type as a Guest Ticket with the number it may hand out. The person you name on it adds their own exhibitors through one link, without a login to your event, and cannot go past the number you set.

Let a partner hand out their own tickets for your event

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Open the on-sale at the minute you announced

Select Publish, then Schedule Publish, and choose the date and time your announcement promised. The fair page goes public at that minute in the event's own timezone.

Schedule when your event goes live

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Put the scanning app on the entrance team's phones

Open Check-In and select Download App for the Entry Fairy links on both app stores. Each person scanning signs in with their own Door Staff login, so every admission carries a name.

Scan tickets at the door

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Follow arrivals on each day of the fair

Open Check-In, select Hourly and pick the day. Arrivals by hour show you when the morning rush comes and when it has passed.

Note: The figures cover the whole fair rather than one entrance, so read them for when to add staff rather than where.

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