# Run ticketing for a county, state or renaissance fair | Ticket Fairy Guides 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Run ticketing for a county, state or renaissance fair Playbooks by event type # Run ticketing for a county, state or renaissance fair County, state and renaissance fairs sell family admission for several days, with rides, parking and grandstand shows on top, and hundreds of exhibitors and vendors to bring in each morning. You can price the gate for families, sell the extras in the same order, and let clubs and schools hand out their own exhibitor tickets. Sell adult, concession and family admission to a county, state or renaissance fair, let a season pass in once a day, sell rides, parking and grandstand seats with the ticket, and get exhibitors, vendors and crew in on every day of the fair. For: Selling admission to a county, state, agricultural or renaissance fair Takes: 20 minutes - [Build the fair from the Exhibition template](#step-1) - [Let the season pass in once a day](#step-2) - [Sell ride wristbands, parking and grandstand seats with admission](#step-3) - [Spread arrivals with timed entry](#step-4) - [Take exhibitor and vendor applications](#step-5) - [Give exhibitors, vendors and crew a pass for every day](#step-6) - [Create a hidden Exhibitor ticket type](#step-7) - [Let a club or school hand out its own exhibitor tickets](#step-8) - [Open the on-sale at the minute you announced](#step-9) - [Put the scanning app on the entrance team's phones](#step-10) - [Follow arrivals on each day of the fair](#step-11) ## Before you start - You're a brand owner or admin. You can create events, change tickets and add-ons, set up delegations and publish. - You know your opening days and hours, your adult, concession and family prices, and the rides, parking and shows you sell. - You have the list of exhibitors, vendors, clubs, schools and crew who come in without buying admission. 1. ## Build the fair from the Exhibition template Select **Create Event**, choose **Exhibition** and turn on **Add a family ticket**, which gives you Adult, Concession and Family admission with no ID or date of birth asked. **Season pass on top** adds a pass for visitors who come back on several days. **Note:** Rename Concession to the rate you offer, such as Child or Senior, and remove the Audio guide add-on. A fair you ran last year is quicker to duplicate than to rebuild. [Create an event](https://www.ticketfairy.com/guides/create-an-event) ![Ticket Fairy Exhibition template with adult and concession entry, the season pass choice and the family ticket question](https://www.ticketfairy.com/embeds/posters/marketing-event-templates--exhibition.png) Create Event, Exhibition template. 2. ## Let the season pass in once a day On the Season pass, turn on **Tickets can be scanned multiple times per event**, choose **Day** and enter 1 in **Max Scans**. The pass then admits its holder once in each 24 hours, on every day the fair is open. **Note:** A day ticket keeps the standard rule of one entry per event. Enter a higher number when visitors may leave the grounds and come back on the same day. [Set ticket entry and repeat-scan rules](https://www.ticketfairy.com/guides/set-ticket-entry-and-repeat-scan-rules) ![Ticket Fairy Ticket Rules with a daily repeat-scan limit for a season pass](https://www.ticketfairy.com/embeds/posters/marketing-tickets--scan-rules.png) Tickets, ticket type, Ticket Rules. 3. ## Sell ride wristbands, parking and grandstand seats with admission Under **Add-Ons**, select **Create Add-On** for each extra, such as an unlimited ride wristband, a parking pass or a grandstand show seat, with its own price and stock. Visitors add them in the same checkout as their admission. **Note:** Set a grandstand seat's stock to the seats you have, so it closes to buyers when the show is full. [Sell parking, camping and merchandise with your tickets](https://www.ticketfairy.com/guides/sell-add-ons-with-your-tickets) ![Ticket Fairy Create Add-On form with the name, price, stock and the switches that limit it](https://www.ticketfairy.com/embeds/posters/marketing-add-ons--new-add-on.png) Tickets, Add-Ons, Create Add-On. 4. ## Spread arrivals with timed entry Optional: If you cap how many visitors arrive in each part of the day, give the admission ticket type time slots and set **Max sales per slot** to that number. Visitors then pick a date and an arrival time, and a full slot closes while the others stay on sale. **Note:** Time slots are turned on for an event by Ticket Fairy, so ask us before you plan around them. [Sell timed-entry tickets for an attraction, exhibition or food event](https://www.ticketfairy.com/guides/sell-timed-entry-tickets) ![Ticket Fairy Time Slots dialog with a date range, opening days, first and last entry times and a capacity for each slot](https://www.ticketfairy.com/embeds/posters/marketing-time-slots--generate.png) Tickets, Create Ticket Type, Generate time slots. 5. ## Take exhibitor and vendor applications Open **Forms** on the event and select **Create Form** for exhibitors and a second one for vendors. Every application arrives in one list with the same questions answered, ready for you to accept or decline. **Note:** Once you accept an applicant, their row offers you a guest ticket or an invitation to buy for them. [Take act and trader applications for your event](https://www.ticketfairy.com/guides/take-applications-with-a-form) ![Ticket Fairy Forms page with two application forms, their dates and their public addresses](https://www.ticketfairy.com/embeds/posters/marketing-custom-forms--forms.png) Event, Forms. 6. ## Give exhibitors, vendors and crew a pass for every day Open **Multi-Entry Passes** on your brand, create a pass type for exhibitors, vendors and crew, then add the people under **Upload Recipients** and send the passes. One pass carries its holder through every day of the fair and does not take a ticket out of your allocation. **Note:** The maximum number of uses covers the whole fair rather than one day, so set it high enough for every trip in and out. We turn passes on for a brand, so ask us if the page is not in your menu. [Issue reusable event passes to crew and artists](https://www.ticketfairy.com/guides/issue-entry-passes-to-your-crew) ![Ticket Fairy Create New Pass form with the pass type, the maximum uses and the Enter Recipient and Upload Recipients tabs](https://www.ticketfairy.com/embeds/posters/marketing-passes--issue-a-pass.png) Multi-Entry Passes, Create New Pass. 7. ## Create a hidden Exhibitor ticket type On the event's **Tickets** page, create a free ticket type named Exhibitor, then turn on **Hidden** and choose **Always hidden**. Exhibitor tickets then never appear on your public event page, so visitors cannot take one. **Note:** Give it a daily scan rule, one entry per day, so one ticket works on every day of the fair. [Set up ticket types](https://www.ticketfairy.com/guides/set-up-ticket-types) ![Ticket Fairy ticket type form with the name, price and Maximum Number of Sales](https://www.ticketfairy.com/embeds/posters/marketing-ticket-page-form--create.png) Tickets, Create Ticket Type. 8. ## Let a club or school hand out its own exhibitor tickets Open **Delegations** on the event and select **Create Delegation** for each club, school or association that shows at the fair, adding the Exhibitor ticket type as a **Guest Ticket** with the number it may hand out. The person you name on it adds their own exhibitors through one link, without a login to your event, and cannot go past the number you set. [Let a partner hand out their own tickets for your event](https://www.ticketfairy.com/guides/let-a-partner-hand-out-their-own-tickets) ![Ticket Fairy Delegations page with a partner allocation and the controls to manage who holds it](https://www.ticketfairy.com/embeds/posters/marketing-delegations--delegations.png) Event, Delegations. 9. ## Open the on-sale at the minute you announced Select **Publish**, then **Schedule Publish**, and choose the date and time your announcement promised. The fair page goes public at that minute in the event's own timezone. [Schedule when your event goes live](https://www.ticketfairy.com/guides/schedule-when-your-event-goes-live) ![Ticket Fairy Schedule Publish dialog with the date and time the fair page goes public](https://www.ticketfairy.com/embeds/posters/marketing-event-publish--schedule-publish-dialog.png) Publish, Schedule Publish. 10. ## Put the scanning app on the entrance team's phones Open **Check-In** and select **Download App** for the Entry Fairy links on both app stores. Each person scanning signs in with their own Door Staff login, so every admission carries a name. [Scan tickets at the door](https://www.ticketfairy.com/guides/scan-tickets-at-the-door) ![Ticket Fairy Entry Fairy scanning app download links for the fair's entrance team](https://www.ticketfairy.com/embeds/posters/marketing-check-in--download-the-app.png) Event, Check-In, Download App. 11. ## Follow arrivals on each day of the fair Open **Check-In**, select **Hourly** and pick the day. Arrivals by hour show you when the morning rush comes and when it has passed. **Note:** The figures cover the whole fair rather than one entrance, so read them for when to add staff rather than where. ![Ticket Fairy check-in report with arrivals by hour against tickets sold on a fair day](https://www.ticketfairy.com/embeds/posters/marketing-check-in--hourly-report.png) Event, Check-In. ## Try these steps on your own event Create a free account, build your event and follow the steps above in your own dashboard. It takes a few minutes and you do not need to book a sales call. Your email address [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) No setup fees. No required monthly ticketing fee. No credit card required. ## Or have it done for you Fai can build the fair from the Exhibition template, set the season pass to one entry a day, add rides, parking and grandstand seats, issue and send exhibitor passes, create the hidden Exhibitor ticket type and a delegation for a club or school, schedule the on-sale and report arrivals. She shows you each change and asks you to approve it before she makes it. Time slots and exhibitor applications are set up in the dashboard. ### In your dashboard, with Fai Help me set up ticketing for our fair \; ask about our opening days, adult, concession and family prices, a season pass, rides, parking and grandstand shows, exhibitors and vendors, and our on-sale date, then show me the proposed setup before changing anything ## From your terminal Install the CLI from [our CLI page](https://www.ticketfairy.com/cli), sign in with `ticketfairy auth login`, and choose the brand you are working on with `ticketfairy brand use `. `ticketfairy brand list` and `ticketfairy event list` show the IDs the other commands use. Use the CLI to create the season pass with its once-a-day rule, the hidden Exhibitor ticket type and the ride and parking add-ons, publish the fair and read arrivals by day. Time slots, applications, passes and delegations are set up in the dashboard. ### Create a season pass that admits its holder once in each 24 hours. ticketfairy ticket create \ --name "Season pass" --price 45 --max-inventory 2000 --scan-rule "day:1" ### Create a free Exhibitor ticket type that never shows on your public event page and admits its holder once in each 24 hours. ticketfairy ticket create \ --name "Exhibitor" --price 0 --max-inventory 1000 --hidden --hiding-option always\_hidden --scan-rule "day:1" ### Create the ride wristband add-on. ticketfairy addon create \ --name "Unlimited ride wristband" --price 30 --quantity 5000 ### Publish the fair. ticketfairy event publish \ ### Read arrivals for each day of the fair. ticketfairy checkin status \ --breakdown dates --output json ## Let Fai do it for you Fai works inside your Ticket Fairy dashboard. Create your account, open Fai and paste the prompt above. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) No setup fees. No required monthly ticketing fee. No credit card required. ## Questions you might have How does a family ticket work at the entrance?: A family ticket is one ticket priced for a group, so it carries one barcode and is scanned once. Say in its description how many adults and children it admits, so buyers and your entrance team read the same rule. Can I sell a pass for the whole run of the fair?: Yes. Add the season pass from the Exhibition template, or a ticket type of your own, and give it a daily scan rule. It then admits its holder once a day for as long as the fair is open. Is a grandstand show a separate event or an add-on?: An add-on works when the show is part of a day at the fair: visitors buy their seat in the same checkout as admission, and the stock closes when the seats are gone. A show you sell to people who do not visit the fair suits an event of its own. How do I get hundreds of exhibitors in without a ticket each?: Upload them as a CSV of first name, last name and email address under Upload Recipients, and each one receives a multi-entry pass. Where a club or school manages its own members, give it a delegation and let it hand out the tickets itself. Can visitors book an arrival time?: Yes, once Ticket Fairy has turned on time slots for your fair. The admission ticket type then offers a calendar of dates and arrival times, each with its own capacity. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No required monthly ticketing fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/event-ticketing/state-county-fair-ticketing-system) - [Create an event](https://www.ticketfairy.com/guides/create-an-event) - [Set ticket entry and repeat-scan rules](https://www.ticketfairy.com/guides/set-ticket-entry-and-repeat-scan-rules) - [Sell parking, camping and merchandise with your tickets](https://www.ticketfairy.com/guides/sell-add-ons-with-your-tickets) - [Sell timed-entry tickets for an attraction, exhibition or food event](https://www.ticketfairy.com/guides/sell-timed-entry-tickets) - [Take act and trader applications for your event](https://www.ticketfairy.com/guides/take-applications-with-a-form) - [Issue reusable event passes to crew and artists](https://www.ticketfairy.com/guides/issue-entry-passes-to-your-crew) - [Let a partner hand out their own tickets for your event](https://www.ticketfairy.com/guides/let-a-partner-hand-out-their-own-tickets) - [Scan tickets at the door](https://www.ticketfairy.com/guides/scan-tickets-at-the-door) - [Run ticketing for a music festival](https://www.ticketfairy.com/guides/run-a-music-festival) - [Run ticketing for a concert](https://www.ticketfairy.com/guides/run-a-concert) - [Run ticketing for a food or drink festival](https://www.ticketfairy.com/guides/run-a-food-or-drink-festival) - [Run ticketing for an attraction](https://www.ticketfairy.com/guides/run-an-attraction) - [Run ticketing for a comedy or performing arts show](https://www.ticketfairy.com/guides/run-a-comedy-or-performing-arts-show) - [Run ticketing for a fan convention](https://www.ticketfairy.com/guides/run-a-fan-convention) - [Run ticketing for an esports tournament](https://www.ticketfairy.com/guides/run-an-esports-tournament) - [Run ticketing for a nightclub](https://www.ticketfairy.com/guides/run-a-nightclub) - [Run ticketing for a club night](https://www.ticketfairy.com/guides/run-a-club-night) - [Run ticketing for a venue and the promoters who hire it](https://www.ticketfairy.com/guides/run-a-venue) - [Run ticketing for events at your bar or small venue](https://www.ticketfairy.com/guides/run-a-bar-or-small-venue) - [Run a conference on Ticket Fairy](https://www.ticketfairy.com/guides/run-a-conference) - [Run ticketing for a charity gala](https://www.ticketfairy.com/guides/run-a-charity-gala) - [Sell exhibitor stands for a trade show or exhibition](https://www.ticketfairy.com/guides/sell-exhibitor-stands-for-a-trade-show) - [Run ticketing for a university or campus event](https://www.ticketfairy.com/guides/run-a-university-or-campus-event) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Everything in these guides is in your dashboard from the day you sign up. - Set up your event in minutes - Free events are free - Fai, your co-pilot, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No required monthly ticketing fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/event-ticketing/state-county-fair-ticketing-system) ### Tips for selling more tickets Practical advice from organisers who sell out, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) ยท [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)