# Run ticketing for a food or drink festival | Ticket Fairy Guides 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Run ticketing for a food or drink festival Playbooks by event type # Run ticketing for a food or drink festival Food, wine, beer and street food festivals sell entry by session, with a tasting glass or a token card on top and a field full of traders to get through the gate. Each session can hold only the guests the site takes at once. Traders apply, receive their passes and scan in at the same gate as your ticket holders. Build the festival from a template, give each tasting session its own entry time, sell glasses, tokens and parking with the ticket, take trader applications, issue trader passes, hand sponsors their allocations and follow arrivals at the gate. For: Food, wine, beer and street food festivals selling entry by session with traders on site Takes: 16 minutes - [Build the festival from the one-day festival template](#step-1) - [Give each tasting session its own entry time](#step-2) - [Sell glasses, tokens and parking with the ticket](#step-3) - [Take applications from traders](#step-4) - [Issue passes to your traders and their staff](#step-5) - [Give a sponsor or partner their allocation](#step-6) - [Follow arrivals at the gate](#step-7) ## Before you start - You're a brand owner or admin. You can create events, change tickets and add-ons, build forms and issue passes. - You have asked Ticket Fairy to turn on time slots for the festival if guests book a session, and passes for your brand if **Multi-Entry Passes** is not in your menu. - You know your sessions, how many guests the site takes at once, and the extras you sell beside entry. 1. ## Build the festival from the one-day festival template Select **Create Event** and choose **One-day festival**, which lays out your ticket tiers, a VIP ticket and a parking add-on for you to price. **Note:** A festival over a weekend starts from **Multi-day festival** instead. A wine or beer festival sets its minimum age in the event details. [Create an event](https://www.ticketfairy.com/guides/create-an-event) ![Ticket Fairy one-day festival template questions beside the ticket tiers and add-on it creates](https://www.ticketfairy.com/embeds/posters/marketing-event-templates--festival-one-day.png) Create Event, One-day festival template. 2. ## Give each tasting session its own entry time Optional: On the ticket type guests book a session with, turn on time slots and set **Max sales per slot** to the number of guests each session can take. **Note:** Each session sells out on its own count, so a full afternoon never closes the evening. [Sell timed-entry tickets for an attraction, exhibition or food event](https://www.ticketfairy.com/guides/sell-timed-entry-tickets) ![Ticket Fairy Time Slots dialog with a date range, weekdays, opening hours, a slot duration, price and maximum sales per slot](https://www.ticketfairy.com/embeds/posters/marketing-time-slots--generate.png) Tickets, Create Ticket Type, Generate time slots. 3. ## Sell glasses, tokens and parking with the ticket On **Tickets**, select **Create Add-On** under **Add-Ons** for each extra, such as a tasting glass, a token card or a parking space, with its own price and stock. **Note:** Buyers add them in the same checkout as their ticket. When an add-on's stock runs out it stops selling and the tickets stay on sale. [Sell parking, camping and merchandise with your tickets](https://www.ticketfairy.com/guides/sell-add-ons-with-your-tickets) ![The Create Add-On form in Ticket Fairy, with name, price, stock, a description editor and four toggles](https://www.ticketfairy.com/embeds/posters/marketing-add-ons--new-add-on.png) Tickets, Add-Ons, Create Add-On. 4. ## Take applications from traders Open **Forms** on the event and select **Create Form** for the stallholders and producers who want a pitch. **Note:** Every application arrives in one list, where you accept or decline each and the email you picked goes out. [Take act and trader applications for your event](https://www.ticketfairy.com/guides/take-applications-with-a-form) ![The Forms page with an artist application form and a market stall form, each showing its dates and its public address](https://www.ticketfairy.com/embeds/posters/marketing-custom-forms--forms.png) Event, Forms. 5. ## Issue passes to your traders and their staff Open **Multi-Entry Passes** on your brand, create a pass type such as Trader, then add each stallholder by name and email address. **Note:** The uses you set for a pass type cover the whole event rather than one day, so allow for setting up, trading and packing down. [Issue reusable event passes to crew and artists](https://www.ticketfairy.com/guides/issue-entry-passes-to-your-crew) ![The Create New Pass form, with the type picked and the Enter Recipient and Upload Recipients tabs beside each other](https://www.ticketfairy.com/embeds/posters/marketing-passes--issue-a-pass.png) Brand, Multi-Entry Passes, Create New Pass. 6. ## Give a sponsor or partner their allocation Optional: Open **Delegations** on the event and select **Create Delegation** for each sponsor, producer or media partner who hands out tickets themselves. **Note:** A partner hands out only the ticket types you already sell, up to the number you set for each. [Let a partner hand out their own tickets for your event](https://www.ticketfairy.com/guides/let-a-partner-hand-out-their-own-tickets) ![The Delegations page of a festival, with a partner's delegation and the controls to manage its access or remove it](https://www.ticketfairy.com/embeds/posters/marketing-delegations--delegations.png) Event, Delegations. 7. ## Follow arrivals at the gate Open **Check-In** while the gates are open to see arrivals by hour against what sold. **Note:** On a festival with time slots, the **Ticket Type** tab groups arrivals by date, then by time, then by ticket type. [Scan tickets at the door](https://www.ticketfairy.com/guides/scan-tickets-at-the-door) ![Ticket Fairy check-in report showing arrivals through the festival day](https://www.ticketfairy.com/embeds/posters/marketing-check-in--hourly-report.png) Event, Check-In. ## Try these steps on your own event Create a free account, build your event and follow the steps above in your own dashboard. It takes a few minutes and you do not need to book a sales call. Your email address [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) No setup fees. No required monthly ticketing fee. No credit card required. ## Or have it done for you Fai, the assistant inside your dashboard, can build the festival from the one-day festival template, add the glass, token and parking add-ons, create a trader pass type and issue the passes, and read arrivals by session. She shows you each change and asks you to approve it first. Time slots and trader application forms are set up in the dashboard. ### In your dashboard, with Fai Help me set up our one-day food festival \ on \ at \; ask about our ticket tiers, the tasting glass, token card and parking add-ons and our trader passes, then show me the setup before you create anything ## From your terminal Install the CLI from [our CLI page](https://www.ticketfairy.com/cli), sign in with `ticketfairy auth login`, and choose the brand you are working on with `ticketfairy brand use `. `ticketfairy brand list` and `ticketfairy event list` show the IDs the other commands use. Use the command line to create each add-on, publish the festival and read arrivals by session. Time slots, trader forms, passes and allocations are set up in the dashboard. ### Create the tasting glass add-on. ticketfairy addon create \ --name "Tasting glass" --price 5 --quantity 3000 ### Publish the festival. ticketfairy event publish \ ### Read arrivals by session while the gates are open. ticketfairy checkin status \ --breakdown slots --output json ## Let Fai do it for you Fai works inside your Ticket Fairy dashboard. Create your account, open Fai and paste the prompt above. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) No setup fees. No required monthly ticketing fee. No credit card required. ## Questions you might have Should a tasting glass or token card be a ticket type or an add-on?: An add-on. It is sold beside the entry ticket in the same checkout with its own price and stock, and you can limit it to the ticket types it goes with, so a buyer is only offered the extras that belong with their ticket. Can I cap how many guests arrive in each session?: Yes, with time slots on the ticket type. Each slot has its own capacity and sells out on its own count, and a sold-out time shows greyed out on your event page while the other times stay on sale. How do traders get in before the gates open?: Give each trader a pass, and set the event check-in window to cover setting up and packing down. Your gate team scans passes in the same app as tickets, and each pass shows the holder's name and its pass type. Can a sponsor give tickets to its own guests?: Yes. Create a delegation for the sponsor with the ticket types and the number they can hand out. The person you add opens the access link and hands the tickets out from their own page, up to the limit you set. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No required monthly ticketing fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/event-ticketing/food-festival-ticketing-system) - [Sell timed-entry tickets for an attraction, exhibition or food event](https://www.ticketfairy.com/guides/sell-timed-entry-tickets) - [Sell parking, camping and merchandise with your tickets](https://www.ticketfairy.com/guides/sell-add-ons-with-your-tickets) - [Take act and trader applications for your event](https://www.ticketfairy.com/guides/take-applications-with-a-form) - [Issue reusable event passes to crew and artists](https://www.ticketfairy.com/guides/issue-entry-passes-to-your-crew) - [Let a partner hand out their own tickets for your event](https://www.ticketfairy.com/guides/let-a-partner-hand-out-their-own-tickets) - [Scan tickets at the door](https://www.ticketfairy.com/guides/scan-tickets-at-the-door) - [Run ticketing for a music festival](https://www.ticketfairy.com/guides/run-a-music-festival) - [Run ticketing for a concert](https://www.ticketfairy.com/guides/run-a-concert) - [Run ticketing for an attraction](https://www.ticketfairy.com/guides/run-an-attraction) - [Run ticketing for a comedy or performing arts show](https://www.ticketfairy.com/guides/run-a-comedy-or-performing-arts-show) - [Run ticketing for a fan convention](https://www.ticketfairy.com/guides/run-a-fan-convention) - [Run ticketing for an esports tournament](https://www.ticketfairy.com/guides/run-an-esports-tournament) - [Run ticketing for a county, state or renaissance fair](https://www.ticketfairy.com/guides/run-a-fair) - [Run ticketing for a nightclub](https://www.ticketfairy.com/guides/run-a-nightclub) - [Run ticketing for a club night](https://www.ticketfairy.com/guides/run-a-club-night) - [Run ticketing for a venue and the promoters who hire it](https://www.ticketfairy.com/guides/run-a-venue) - [Run ticketing for events at your bar or small venue](https://www.ticketfairy.com/guides/run-a-bar-or-small-venue) - [Run a conference on Ticket Fairy](https://www.ticketfairy.com/guides/run-a-conference) - [Run ticketing for a charity gala](https://www.ticketfairy.com/guides/run-a-charity-gala) - [Sell exhibitor stands for a trade show or exhibition](https://www.ticketfairy.com/guides/sell-exhibitor-stands-for-a-trade-show) - [Run ticketing for a university or campus event](https://www.ticketfairy.com/guides/run-a-university-or-campus-event) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Everything in these guides is in your dashboard from the day you sign up. - Set up your event in minutes - Free events are free - Fai, your co-pilot, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No required monthly ticketing fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/event-ticketing/food-festival-ticketing-system) ### Tips for selling more tickets Practical advice from organisers who sell out, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) ยท [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)