Solving event ticketing problems
How do you run a club guest list on real tickets?
Ticket Fairy issues each name on your guest list a real ticket with a barcode, so the door scans a guest in like any other buyer. Every promoter gets a counted allocation of their own to hand out from. Afterwards you can see who came in and when.
Issue real tickets to the guest list, let each promoter draw on their own allocation, and see who actually walked in and who has been before.
- For
- Running the door and the guest list for a club night
- Takes
- 6 minutes
Issue guest tickets rather than keeping names. Each person gets a real barcode by email out of a ticket type you control, so the door scans them like everybody else and the count is right before you open.
Give each promoter a delegation instead of a share of your inbox. They hold a counted allocation and their own link, add their own names, and cannot go past the number you set. Nobody has to be added to your dashboard.
Afterwards, the check-in report says who walked in and when. Guests who have also bought a ticket from you before show up in the brand Customers list; a guest who has only ever been comped does not, because that report counts buyers.
How Ticket Fairy helps
-
A guest list that scans at the door
Name the people, pick the ticket type and send. Each guest gets a real ticket by email, out of your own stock, and the door reads it like any other.
-
An allocation for each promoter
A delegation gives a promoter a counted number of guest tickets and their own link to issue them from, with no login to your event.
-
Who actually came in
The check-in report shows arrivals by hour and names each ticket as it is scanned, so the guest list is measured rather than guessed.
-
Who has bought before
Customers holds every buyer across your brand, so you can see which of the names on your list have paid to come in the past and which have only been guests.
-
The same setup every week
Build one night the way you want it, then start each new date from it, so the guest-list ticket type and the door rules never have to be rebuilt.
Set it up
Before you start
- You're an owner, an admin or a Curator on the event. All three can send guest tickets and set up delegations.
- A promoter you give a delegation to needs no login of their own: you send them a link by email.
- You have a ticket type for the guest list. A free comp tier with its own allocation is what most clubs use.
-
Send the list their tickets
Open Guest Tickets, name the people and pick the ticket type.
Note: One at a time, or upload a CSV of names and email addresses. Each person gets a barcode by email, so nothing has to be checked against a printout at the door.
Guest Tickets. -
Give each promoter their own allocation
Open Delegations and create one for each promoter, with the number they can hand out.
Note: They issue their own names from their own link and stop at your number, so the guest list stops arriving through you.
Delegations. -
Watch the door as it happens
Open Check-In on the night and select Hourly for arrivals by hour.
Note: It answers the two questions the door raises: how full are we, and is the guest list turning up or not.
Check-In. -
See who has bought before
Open Customers on your brand after the night.
Note: A name on your list who has also paid for four tickets is worth a different offer from one who has never bought. The report counts buyers, so a guest who has only ever been comped is not in it.
Brand, Customers.
Try these steps on your own event
Create a free account, build your event and follow the steps above in your own dashboard. It takes a few minutes and you do not need to book a sales call.
No setup fees. No required monthly ticketing fee. No credit card required.
Or have it done for you
Fai, the assistant inside your dashboard, issues the guest tickets when you name the people and the ticket type. She reads the list back to you before anything is sent.
In your dashboard, with Fai
Issue guest-list tickets for <EVENT NAME> to these six names on the comp tier, and show me the list before you send
From your own assistant, over MCP
Connect your assistant to our MCP server and ask it:
Keep --read-only in your MCP configuration. This task only reads data, so your assistant does not need tools that make changes.
Pick the brand, find the event <EVENT NAME> and show its ticket types
Let Fai do it for you
Fai works inside your Ticket Fairy dashboard. Create your account, open Fai and paste the prompt above.
No setup fees. No required monthly ticketing fee. No credit card required.
Questions you might have
- Does a guest-list ticket cost me anything?
- It comes out of the allocation on the ticket type you choose, so it uses capacity rather than money. Use a free comp tier and the guest pays nothing.
- What if a promoter puts the wrong name on the list?
- Open Orders, select the Guest tab and cancel that order. The barcode stops working and the ticket comes back to your stock, although the email cannot be recalled.
- Can a promoter see my sales if I give them a delegation?
- No. A delegation is a link that issues from one allocation. It shows them nothing else about your event.
- How do I know whether the guest list actually turned up?
- The check-in report counts scans by hour and lists each ticket as it goes through. Guest tickets scan like any other, so they are counted the same way.
- Does any of this work for a weekly night rather than one date?
- Yes. Build one night with the guest-list ticket type and the door rules you want, then start every new date from it, and put the dates in a public series so regulars find the next one.
Still have a question?
Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself.
No setup fees. No required monthly ticketing fee. No credit card required.
Related guides
Do this on your own event
Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call.